VendrVault

What VendrVault is

VendrVault helps companies collect and track vendor certificates of insurance, W-9s, and licenses. Vendors submit paperwork through an emailed link without creating an account or paying. The service uses AI to read certificates and licenses for details such as expiration dates and coverage limits, while W-9s are not sent to AI. Admins retain control of every approval and rejection and can correct AI readings. VendrVault sends reminders 30 days before expiry, 7 days before expiry, and after expiry, with no more than one reminder per day. The site says vendor documents are visible only to the customer's company. Its workflows are described for property managers tracking insurance across buildings and general contractors checking subcontractor coverage and licenses before mobilization. The service is web-based, and the free plan covers up to 10 vendors. Starter costs $49 a month for 50 vendors; Growth is $149 a month for 150 vendors; and Pro is $349 a month for 500 vendors. Every new company gets 14 days of Growth without a card. All plans have a monthly quota for AI document reads. Higher plans add auto-review, fix requests, contracts, audit export, verification, and insights. Annual billing includes two months free; setup is advertised as taking 10 minutes, with no demo, minimums, or implementation fee.

Who it suits

VendrVault suits property managers coordinating vendor insurance across buildings and general contractors reviewing subcontractor paperwork before mobilization. It can also serve teams that need vendor document uploads and expiration reminders through a web service.

Limits

The free plan supports up to 10 vendors. Every plan has a monthly quota for AI document reads; Starter covers 50 vendors, Growth 150, and Pro 500.

Getting started

1. Visit the VendrVault website.
2. Create a company account to receive 14 days of Growth without a card.
3. Invite vendors to upload paperwork through an emailed link.
4. Review AI-extracted details and make approval or rejection decisions.
5. Select a plan based on the vendor capacity you need.

Verdict

Choose VendrVault if your team needs a web-based way to collect vendor paperwork, review coverage details, and track expirations. Consider another option if your monthly AI document-read quota or vendor capacity does not fit your workflow.