No. 7 of 39 ·Property Management Vendor Management Software

TrackMyVendor

Web · paid plans from $39/mo

Freedom report

Two barsScore 6.4

Free tierA free tier is on its own pricing page
Open codeNo open-source code on record
Runs widely1 of 6 device platforms
DocumentedPlans, terms and facts published

TrackMyVendor is ranked #7 of 39 in property management vendor management software on Freedom251. It runs on Web. There is a free plan. A free trial is offered. Paid plans start at $39/mo.

TrackMyVendor plans and pricing

All plans

Free Free Free forever; no expiration date Up to 25 subcontractors · 1 user trackmyvendor.com · 30 Sept 2026

Starter $39/mo Flat monthly price; no contract Unlimited subcontractors (1,000-contractor ceiling under fair use) · 2 users trackmyvendor.com · 30 Sept 2026

Pro $59/mo Flat monthly price; no contract Unlimited subcontractors (1,000-contractor ceiling under fair use) · Unlimited users trackmyvendor.com · 30 Sept 2026

Compared on property management vendor management software

Free plan: Yes
Paid from: $39/mo
Vendor onboarding: Yes
Compliance documents: Yes
Insurance tracking: Yes
Assignment workflows: Yes
Vendor messaging: Yes
Performance reporting: Yes

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The record

Purpose: TrackMyVendor manages contractor and vendor compliance documents, including certificates of insurance, W-9s, and licenses.
Document parsing: Its AI extracts carrier, coverage, limits, and expiration dates from COI PDFs, and parses W-9 information.
License checks: The service tracks licenses across all 50 states and says it automatically re-checks supported state databases daily.
Document collection: Contractors can upload documents through a one-time magic link without creating an account.
Alerts: Paid plans send email alerts to the team and contractor 90, 60, 30, and 7 days before expiration.
Projects: The Pro plan supports grouping subcontractors by job or property and setting coverage requirements per project.
Integrations: The integrations page describes webhook connections to Slack, Microsoft Teams, Zapier, and Make, plus calendar feeds for Google, Outlook, and Apple Calendar.
QuickBooks: QuickBooks Online is listed as planned for Q4 2026, while Procore, Buildertrend, Sage 100 Contractor, Xero, AppFolio, Yardi, and QuickBooks Desktop are being considered.
Security: The privacy policy says the service uses TLS encrypted connections, secure credential storage, and access controls, and does not guarantee absolute security.
Data handling: The policy says uploaded COIs may be sent to Google Gemini AI for extraction and payment data is processed and stored by Stripe rather than TrackMyVendor.
Intended users: The site names general contractors, property managers, HOAs, homebuilders, roofing and restoration companies, staffing agencies, and other vendor-managing organizations as target users.
Support: The support page directs users with help requests to [email protected].
Trial conditions: The 30-day trial requires no credit card; after it ends, paid features stop unless the organization checks out, and each organization gets one trial.
Price from: $39/mo

Where it ranks on Freedom251

Best Property Management Vendor Management Software in 2026#7 of 39

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Sources

trackmyvendor.com· checked 30 Sept 2026
trackmyvendor.com/pricing· checked 30 Sept 2026
trackmyvendor.com/integrations· checked 30 Sept 2026
trackmyvendor.com/privacy· checked 30 Sept 2026
trackmyvendor.com/contact· checked 30 Sept 2026