No. 58 of 87 ·HOA Management Software

totalHOA

Web

Freedom report

One barScore 5.5

Free tierNo free tier on record
Open codeNo open-source code on record
Runs widely1 of 6 device platforms
DocumentedPlans, terms and facts published

totalHOA is a web platform that combines a community website and resident portal with tools for HOA operations. Residents can find community news, events, governing documents, amenity hours, reservations and account information, as well as RSVP, reserve amenities or pay dues. Nova answers questions using community information and resident accounts, and can direct residents to forms, check balances, take payments or submit requests. Meeting tools cover agendas, quorum tracking, motions and votes, while AI drafts minutes for secretary review. Violation workflows track dated steps from courtesy notice through re-inspection and resolution, tied to a property. Assessment schedules can be monthly, quarterly, semi-annually or annually; special assessments can be split into up to 60 monthly installments. Residents can pay by card or US bank account through the association’s connected Stripe account. Administrators can also record checks, cash, wires and offline bank payments. The product is built first for self-managed and board-led communities, with portfolio tools for property managers handling multiple associations. The privacy policy describes the product as upcoming, and the website as supporting an early-access and founding list. Early community pricing is set case by case during onboarding; joining the list requires no payment or commitment.

Who it is for

totalHOA is intended first for self-managed and board-led communities handling resident services and HOA operations. Property managers overseeing multiple associations may use its portfolio view.

What is good

Residents can pay dues and reserve amenities through the portal.
Meeting tools cover agendas, quorum, motions and votes.
Special assessments can be split into up to 60 monthly installments.
Portfolio view supports managers across associations.
Early access list has no payment or commitment.

What to know first

The product is described as upcoming.
Pricing is set case by case.
The privacy policy does not describe product security certifications.

Verdict

totalHOA brings resident-facing information and HOA workflows into one web platform. The product is described as upcoming, so interested communities can join the early-access list without payment or commitment.

totalHOA plans and pricing

All plans

Early community pricing Not published Set case by case while onboarding; a demo covers your actual numbers. Early communities; pricing set case by case totalhoa.com · 4 Oct 2026

Compared on HOA management software

Owner portal: Yes
Photo attachments: Yes
Fine tracking: Yes
Hearing tracking: Yes

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The record

Purpose: totalHOA combines a community website and resident portal with HOA operations such as dues, violations, architectural requests, meetings, and governance records.
Resident portal: Residents can search community news, events, governing documents, amenity hours, reservations, and their account, and can RSVP, reserve amenities, or pay dues.
Nova assistant: Nova answers questions from community documents, news, events, amenities, and residents’ accounts, and can guide residents to forms, check balances, take payments, or submit requests.
Meetings: The platform supports agendas, quorum tracking, motions, and votes, and AI drafts minutes for secretary review.
Violations: Violation workflows run from courtesy notice through re-inspection and resolution, with dated steps attached to a property.
Assessments: Assessment schedules can be monthly, quarterly, semi-annually, or annually; special assessments can be split into up to 60 monthly installments.
Payments: Residents can pay by card or US bank account through the association’s own connected Stripe account; administrators can also record checks, cash, wires, and offline bank payments.
Payment plans: Payment plans track installments but do not automatically debit each installment; residents pay themselves or use eligible autopay against the account balance.
Email compatibility: Residents can reply to requests from Gmail or Outlook, with correspondence threaded into the community record.
Portfolio management: Property managers can use a portfolio view across associations, with per-community branding, custom domains, role-based permissions, and an audit trail.
Setup and migration: Early communities receive hands-on setup and data migration with the founder, including documents, owner rosters, and open items.
Intended users: The product is built first for self-managed and board-led communities; property managers can use it across multiple associations.
Security and privacy: The privacy policy says the company uses reasonable administrative, technical, and organizational safeguards for information collected through its marketing website; it does not describe product security certifications.
Product availability: The privacy policy describes the product as upcoming and the website as currently supporting an early-access and founding list; joining the list requires no payment or commitment.

Where it ranks on Freedom251

Best HOA Management Software in 2026#58 of 87
Best HOA Violation Management Software in 2026#10 of 31
Best Homeowners Association Management Software in 2026#10 of 26

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Sources

totalhoa.com· checked 4 Oct 2026
totalhoa.com/features/assessments· checked 4 Oct 2026
totalhoa.com/features/payments· checked 4 Oct 2026
totalhoa.com/privacy-policy· checked 4 Oct 2026