SWAIRI

SWAIRI is a cloud mobility system for organizations coordinating international assignments, immigration, compliance, costs and relocation. It is aimed primarily at SMEs but also serves multinational employers, consultants, recruitment agencies and employees. Its strongest case is a cross-border program that needs one operational record and compliance view; custom pricing makes scope and budget review essential before purchase.

Overview

SWAIRI combines assignment records, compliance work, cost analytics, documents and stakeholder collaboration in one dashboard. Teams can track assignment dates, location changes, visas, work permits, documentation and employee status through the full lifecycle. Employee self-service and a mobile app for capturing trip data give workers a direct role in keeping records current, rather than routing every update through HR.

Connections to HR, payroll and travel systems make the platform a practical fit for companies that already have those tools and need mobility data to flow between them. Integrated AIRINC data supplies real-time assignment cost projections. SWAIRI also offers onboarding, training, continuing support, updates and consultant help for complex cases. Support is listed Monday to Friday, 09:00–17:00 CET.

Key features

Assignment and immigration tracking

Central records cover dates, moves between locations, visas, work permits, documents and employee status. That single view should reduce fragmented spreadsheets and make handoffs among HR, employees, vendors and advisers clearer. Immigration tracking is particularly useful when several permits or destinations must be monitored at once.

Compliance monitoring

SWAIRI monitors immigration, tax, social-security and cross-border employment risks, with alerts, reports and dashboards. This is more than a document cabinet: teams can use the system to identify exposure and follow exceptions. It suits employers that need recurring oversight across jurisdictions, although buyers should confirm that its compliance scope matches their countries and policies.

Analytics and cost planning

The platform estimates and tracks travel days, tax exposure, social security and destination cost of living. AIRINC integration adds real-time assignment cost projections, giving mobility and finance teams a stronger basis for budgeting than assignment records alone. These calculations are decision support rather than a substitute for specialist advice on a complicated case.

Documents, reports and collaboration

Visa, permit, travel and tax documents can be stored centrally, and reports can be generated in PDF, Word and Excel. A unified dashboard supports collaboration among HR, employees and service providers. Vendor management and relocation management are included, making SWAIRI broader than an immigration-only tracker.

Integrations, access and security

SWAIRI says it connects with HR, payroll and travel systems. Browser access and Android and iOS apps cover administrators and employees, while the employee-facing app supports trip-data capture and compliance monitoring. End-to-end encryption, role-based access control and audit trails address access governance; GDPR compliance and safeguards such as EU Standard Contractual Clauses cover transfers outside the EEA. The privacy policy says personal data is not sold.

Pricing

SWAIRI is paid software with pricing on request. Proposals are tailored to employee count, assignment volume and compliance scope, so the model can fit a small or complex mobility program but gives buyers no standard price for quick comparison. There is no published free plan, trial term, seat allowance or renewal term. Requesting a demo or consultation is therefore part of evaluating both capabilities and total cost.

Platforms

SWAIRI is available on web, Android and iOS, with an API for integration. That combination supports office-based mobility teams, employees on the move and connections to existing HR, payroll and travel systems.

Who it's for

SMEs are the primary audience, especially those managing international assignments without wanting separate systems for immigration, compliance, cost estimation and relocation. Multinational companies can use the same consolidated view for larger programs, while consultants, recruitment agencies and service providers gain a shared workspace with client and employee participation. Employees benefit from self-service and mobile trip-data capture. Organizations seeking a transparent, self-serve price or a narrow single-purpose tracker should look elsewhere.

Pros and cons

Pros

• Broad mobility coverage: Assignment, immigration, tax, social-security, relocation, vendor and employee workflows sit in one system.
• Useful cost and exposure data: Travel-day, tax, social-security and cost-of-living analytics, plus AIRINC projections, support planning.
• Strong operational sharing: Employee access, service-provider collaboration, reports and integrations reduce manual handoffs.
• Governance features: Encryption, role-based access, audit trails and GDPR commitments address sensitive employee data.

Cons

• Budget uncertainty: Custom pricing based on headcount, volume and scope prevents straightforward plan comparison.
• No low-commitment entry point: A free plan, trial length and standard seat limits are not offered, so evaluation starts with a demo and proposal.
• Support-window constraint: Published support hours are limited to Monday–Friday, 09:00–17:00 CET, which may not suit teams needing round-the-clock coverage.

Alternatives

Workia is the better starting point for a small team wanting a free forever Planner plan with three mobility users, saved plans, process steps, high-level costs and business sharing. Equus Platform suits buyers prepared to request a demo for a paid platform on Android, iOS and web. Choose INEO Mobility Assignment Management when a dedicated assignment-management product and custom pricing discussion are the priority.

Relocity is an alternative for remote relocation support, including video, phone and in-app messaging, or its enterprise platform layer. reloviewsComplete and Weichert Go are paid mobility options with web, mobile and API access. Deloitte MobilityAdvantage is a paid, demo-led option for organizations seeking Deloitte’s platform. mai-world is another paid platform available across web, Android, iOS and API, with pricing discussed on request.

Browse the Global Mobility Software category for more options.

Verdict

SWAIRI is a strong choice for SMEs and mobility providers that need assignment tracking, compliance oversight, cost analytics, relocation and employee participation in one connected platform. Choose it when integrated workflows and AIRINC-backed projections matter more than a published price. Look elsewhere if you need a free or trial plan, simple fixed pricing or support outside the stated weekday CET hours.