Workia

Overview

Workia is global mobility software for teams coordinating employee moves across planning, operations and employee services. It is best suited to mobility teams that want a shared system for those workflows, including teams adopting mobility technology for the first time.

The free Planner is a low-commitment way to build and share move plans, but it does not include the Premium case-management package. Teams that need ongoing case operations should weigh Premium’s broader scope against pricing aligned to programme size.

Key features

Planning and move operations

Planner lets teams create and save plans, add process steps, estimate high-level costs and share plans with the business. That makes it useful for organizing proposed moves, but its three-user cap and planning focus make it a limited fit for teams managing active cases at scale. Workia’s move operations add case management, checklists, approvals, ticketing, document generation and email automation, giving teams tools to coordinate recurring work in one workflow.

Cost estimates and employee self-service

Cost estimates use pre-loaded data, automated tax calculations and custom templates. This can help mobility teams develop estimates without treating every move as a one-off calculation. The employee app lets assignees track tasks, upload documents, view destination guides, manage personal details and log business trips, shifting some routine updates to employees rather than keeping all activity with the mobility team.

Integrations, partners and security

Workia connects with Gmail, Outlook, Workday, SAP SuccessFactors, Oracle HCM, DocuSign and ServiceNow. It also connects to more than 80 tax, immigration and mobility partners through the Equus Ecosystem. A REST API and webhooks provide another route for extending integrations, though the Premium plan specifically includes Workday and SAP integrations.

Workia’s security portal includes CCPA, GDPR, ISO/IEC 27001, LGPD, SOC 2 and SOC 2 Type 2 compliance materials. It gives access to security documentation, including a penetration test report and SOC 2 reports, and lists a 24-hour recovery time objective. These materials are relevant for teams assessing security and recovery expectations before adoption.

Pricing

Workia uses a freemium model. Planner is free, billed Free forever, and includes three mobility team users, saved plans, process steps, high-level cost calculations and sharing. It is the clearest starting point for small teams testing a planning workflow, but it does not include case management.

Premium has custom pricing aligned to programme size. It includes five mobility team users, case management, Workday and SAP integrations, advanced reporting and AI, and SSO. Workia says Premium has no implementation fee and estimates about one hour to load data. All plans include in-app chat support and data upload via screenshare.

Additional mobility team users cost $1,000 a year, billed at $1,000 each per year. Additional business travel cases cost $3, paid once, at $3 each, with a minimum quantity of 1,000. These add-ons matter if a programme grows beyond the included users or needs travel cases; the minimum purchase makes the travel-case option less suited to occasional use.

Platforms

Workia supports Android, iOS, web and API. The mobile employee app supports assignee task tracking and document uploads, while web and API support broader team workflows and connections.

Who it's for

Workia is designed for global mobility teams handling relocation management, immigration tracking, assignment management, expense reimbursements, employee self-service and vendor management. Its free Planner can suit teams starting with move planning; teams needing managed cases, reporting and SSO should consider Premium. It is less compelling for buyers seeking only a simple planning tool if they need more than three users or do not need the broader mobility workflow.

Pros and cons

• Pros: Planner is free forever and covers the essentials of creating, estimating and sharing move plans, making it a practical entry point for small teams.
• Pros: Case workflows, employee self-service, cost estimates and connections to HR, document and mobility providers span several parts of a move programme.
• Pros: Premium has no implementation fee, and Workia estimates about one hour to load data.
• Cons: Planner is capped at three mobility team users and does not include case management, so it cannot serve as the full operational package.
• Cons: Premium pricing is custom, which makes cost comparison harder before discussing programme needs.
• Cons: Additional mobility team users cost $1,000 a year each, while travel cases require a minimum purchase of 1,000.

Alternatives

Consider Benivo if a freemium platform with API and web access is a better fit; its standard platform license includes cost estimates at no additional cost. Equus Platform is a paid option for teams willing to request pricing and attend a demo. Choose Relocity if remote support through video, phone and in-app messaging across 3,000+ cities is the priority; Relocity One is described as an enterprise platform layer that connects existing p.

Deloitte MobilityAdvantage is another paid option, with pricing requiring a demo request. mai-world is worth considering if a paid product with Android, API, iOS and web support fits, with a demo or more information available on request. Other paid options include reloviewsComplete, INEO Mobility Assignment Management and Servicengine Global Worksite.

For more products in the category, see Global Mobility Software.

Verdict

Workia is a strong fit for mobility teams that want planning, move operations and employee self-service in one product, with a free Planner for a small start and a broader Premium tier for case management. Choose it when those connected workflows matter; look elsewhere if you need predictable Premium pricing before committing or a free plan that handles active cases.