SmartTask

Free plan AndroidiPhoneMacWebWindows

What SmartTask is

SmartTask combines project management, CRM, resource management, time tracking, budgeting, and client communication in one work management product. Tasks support recurring schedules, reminders, dependencies, subtasks, custom fields, and activity logs. Views include lists, Kanban-style boards, calendars, timelines, dashboards, portfolios, filtered layouts, and project overviews. Time tools record entries, timesheets, billable time, billing and cost rates, and project budgets. Resource features cover AI-driven planning, time-off tracking, capacity planning, and utilization reports. Automation rules and guest access are available. Listed connections include Slack, Microsoft Teams, HubSpot, Zoho Projects, Trello, Notion, Jira, Monday.com, Salesforce, Typeform, Airtable, Wrike, Asana, ClickUp, and Toggl. Slack can turn conversations into tasks, add comments, and connect projects with channels for notifications. SmartTask runs on Android, iOS, macOS, Windows, and the web. A free plan is available; paid plans start at $6/user/mo billed annually.

Who it suits

SmartTask is designed for creative teams, marketing firms, consultancies, and high-tech teams. It suits groups that want tasks, budgets, resources, and client work in one system.

What it does well

Free plan includes unlimited tasks and users
Offers many project and portfolio views
Includes time tracking and project budgeting
Provides AI-driven resource planning
Runs on web, desktop, and mobile

What to know first

Advanced controls are reserved for Enterprise
Some features depend on paid plans
Custom branding is listed as an add-on

Limits

Free Forever includes unlimited tasks, users, projects, contacts and guests. Timeline views, dashboards, portfolios, time tracking and budgeting are listed in Business, while advanced controls and priority support are in Enterprise.

Plans

Plan	Billed and limits	Price
Free Forever	per user / month billed yearly · Unlimited tasks · Unlimited users · Unlimited projects · Unlimited contacts · Unlimited guests · Karma Points · Embed views · Access to all features	Free
Premium	per user / month billed yearly · Custom fields · Milestones · Reminders · Forms · Private groups · Workflows · AI Agents · Attendance	$6
Business	per user / month billed yearly · Timeline view · Dashboards · Portfolios · Time tracking · Budgeting · Call recording integration · Custom branding (Add on)	$11
Enterprise	Contact Sales · Single sign-on (SSO) · Whitelabel · Enterprise API access · Customer Success Manager · Access to managed services	On request

As smarttask.io lists them, read 11 Oct 2026. The maker's own page has the final word.

Getting started

Visit https://www.smarttask.io/
Start with the Free Forever plan or select a paid plan
Open SmartTask on the web, Windows, Mac, Android or iOS
Create projects and tasks using lists, boards or other views
Connect services such as Slack, Microsoft Teams or Salesforce

Verdict

SmartTask covers planning, delivery, staffing, time, and client coordination across many platforms. The free tier is broad, while paid plans add workflows, reporting, budgeting, and enterprise services.

Questions

Does SmartTask have a free plan?

Yes. Free Forever costs nothing per month when billed yearly and includes unlimited tasks, users, projects, contacts and guests.

Which platforms support SmartTask?

SmartTask is available on Android, iOS, macOS, Windows and the web.

Can SmartTask connect to Slack?

Yes. Slack can turn conversations into SmartTask tasks, add task comments and link projects with Slack channels for notifications.

What does Business add?

Business includes timeline views, dashboards, portfolios, time tracking, budgeting and a call-recording integration; custom branding is an add-on.

Facts from SmartTask's own pages

Automation rules: Yes · smarttask.io, 23 Sept 2026
Desktop apps: The help center documents downloadable desktop apps for Windows and Mac. · guide.smarttask.io, 11 Oct 2026
Free plan: Yes · smarttask.io, 23 Sept 2026
Guest access: Yes · smarttask.io, 23 Sept 2026
Integrations: The pricing page lists Slack, Microsoft Teams, HubSpot, Zoho Projects, Trello, Notion, Jira, Monday.com, Salesforce, Typeform, Airtable, Wrike, Asana, ClickUp, and Toggl among apps to connect or replace. · smarttask.io, 11 Oct 2026
Intended teams: The maker describes SmartTask as designed for creative teams, marketing firms, consultancies, and high-tech teams. · smarttask.io, 11 Oct 2026
Mobile apps: SmartTask's help center says mobile apps are available for Android and iOS. · guide.smarttask.io, 11 Oct 2026
Privacy and data handling: The privacy policy says SmartTask does not sell personal information and processes customer workspace data as needed to provide, secure, maintain, support, and improve the service. · smarttask.io, 11 Oct 2026
Product: SmartTask combines project management, CRM, resource management, time tracking, budgeting, and client communication in one work management product. · smarttask.io, 11 Oct 2026
Project views: The product offers task list, Kanban-style board, calendar, timeline, dashboard, portfolio, filtered, and project overview views. · smarttask.io, 11 Oct 2026
Resource planning: Its resource management features include AI-driven resource planning, time-off tracking, capacity planning, and utilization reports. · smarttask.io, 11 Oct 2026
Security: SmartTask says its measures may include encryption in transit, authentication and access controls, role-based permissions, logging and monitoring, backups, and disaster recovery procedures. · smarttask.io, 11 Oct 2026
Slack integration: The Slack integration can turn Slack conversations into SmartTask tasks, comment on tasks, and link projects with Slack channels for notifications. · smarttask.io, 11 Oct 2026
Paid from: 6 · smarttask.io, 23 Sept 2026
Support: The pricing page offers meeting scheduling and chat, and Enterprise includes priority support and a Customer Success Manager. · smarttask.io, 11 Oct 2026
Task management: Features include recurring tasks, reminders, dependencies, subtasks, custom fields, and task activity logs. · smarttask.io, 11 Oct 2026
Time and budgets: SmartTask supports time entries, timesheets, billable time, billing and cost rates, and project budgeting. · smarttask.io, 11 Oct 2026
Time tracking: Yes · smarttask.io, 23 Sept 2026

Where SmartTask stands on Freedom251

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