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ProProfs Project
What ProProfs Project is
ProProfs Project is an online project management tool for planning, executing, and completing team projects. Projects and tasks can appear in List, Gantt, Kanban, or Calendar views. Its AI assistant can check progress, add tasks or subtasks, flag blockers, and create reports and insights from live project data. Automation rules, guest access, and time tracking are listed capabilities. Time features include timesheets, billable and non-billable hours, and invoice generation. Google Drive, Dropbox, and Box can be connected for project files. The service is available on web, iOS, and Android, with a mobile app for progress tracking and reminders. A forever-free plan supports up to three users with unlimited tasks and subtasks. Business costs $39.97 a month, billed $479.64 billed annually, and includes unlimited users, projects, and storage. A 14-day trial requires no credit card.
Who it suits
It suits IT, marketing, and creative or design teams managing shared projects. Small groups can use the free tier, while larger teams can consider Business.
What it does well
- List, Gantt, Kanban, and Calendar views
- AI progress and reporting assistant
- Time tracking and invoice generation
- Guest access and automation rules
- 14-day trial without credit card
What to know first
- Free plan limited to three users
- Business billing is annual
- Pricing is higher than the free tier
- Mobile app still depends on online service
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | forever · up to 3 users · all premium features | Free |
| Business | $479.64 billed annually ($39.97 per month; $600 crossed out) · unlimited users · unlimited projects · unlimited storage · unlimited automations · up to 50 open tasks and subtasks | $39.97 a month |
As proprofsproject.com lists them, read 15 Oct 2026. The maker's own page has the final word.
Verdict
ProProfs Project combines multiple project views, collaboration, AI assistance, and billing tools in one service. The free plan is suitable for up to three users; larger teams need the Business plan and its annual billing.
Facts from ProProfs Project's own pages
- AI features
- Its AI tools can create project structures, assist with progress and blockers, and summarize reports. · proprofsproject.com, 15 Oct 2026
- Android app
- The Google Play app has 1K+ downloads, requires an active account, supports mobile projects, reminders, calendars, comments, invoices and timers, and was updated June 6, 2023. · play.google.com, 15 Oct 2026
- API
- ProProfs says its API was launched for developers building desktop and mobile apps; documented REST v2 resources include clients, events, comments, tasks and files using API-key and domain headers. · help.proprofsproject.com, 15 Oct 2026
- API limits
- Developer rules say API access is limited by access level and call volume, with possible suspension for exceeding rate limits; the service is supplied without an availability warranty. · help.proprofsproject.com, 15 Oct 2026
- Audience
- The product page presents the software for teams including information technology, marketing, and creative and design teams. · proprofsproject.com, 11 Oct 2026
- Automation rules
- Yes · proprofsproject.com, 21 Sept 2026
- Company profile
- ProProfs is privately held, founded in 2009, headquartered in Santa Monica, California, and listed by LinkedIn at 201–500 employees. · linkedin.com, 15 Oct 2026
- Documentation and support
- The help center contains setup, task, time tracking, automation, views, collaboration, integrations/API and billing articles, with phone, chat and ticket support. · help.proprofsproject.com, 15 Oct 2026
- File handling
- The security page says uploaded files are transferred through an encrypted connection and are not stored on ProProfs servers. · proprofsproject.com, 11 Oct 2026
- Free plan
- Yes · proprofsproject.com, 21 Sept 2026
- Free tier limit
- The pricing page lists a forever-free plan for up to 3 users and says accounts can have unlimited tasks and subtasks regardless of plan. · proprofsproject.com, 11 Oct 2026
- Guest access
- Yes · proprofsproject.com, 21 Sept 2026
- Headquarters
- Santa Monica, California, USA · proprofsproject.com, 28 Sept 2026
- Import and client access
- Users can import projects from Excel or spreadsheets and invite clients or external collaborators with restricted guest or follower access. · proprofsproject.com, 15 Oct 2026
- Integrations
- Official pages name Dropbox, Google Drive and Box file connections; Zapier documents triggers and actions for projects, tasks, subtasks, clients and events. · zapier.com, 15 Oct 2026
- Legal maker
- The company identifies the legal entity as Batia Infotech, also using the ProProfs name. · proprofs.com, 15 Oct 2026
- Licence
- Terms prohibit renting, sublicensing, modifying, disassembling, decompiling or reverse engineering the software, indicating proprietary hosted software rather than open source. · proprofs.com, 15 Oct 2026
- Limit: Capterra customization
- Capterra feedback requests more intuitive navigation, deeper accounting and invoice customization, and more flexible report customization and exports. · capterra.com, 15 Oct 2026
- Limit: G2 reporting and automation
- Multiple G2 reviewers say reporting is weak and workflow automation is missing or insufficient. · g2.com, 15 Oct 2026
- Limit: Trustpilot reliability and refunds
- Trustpilot complaints include outages or session problems, slow resolution, refund difficulties and occasional billing disputes. · uk.trustpilot.com, 15 Oct 2026
- Limit: TrustRadius mobile and integrations
- TrustRadius reviewers say the mobile app needs improvement and that third-party integration coverage is limited. · trustradius.com, 15 Oct 2026
- Free-plan user limit
- 3 · proprofsproject.com, 21 Sept 2026
- Mobile access
- The product page refers to a mobile app for tracking project progress and setting reminders. · proprofsproject.com, 11 Oct 2026
- News: PeopleGoal acquisition
- ProProfs announced its acquisition of PeopleGoal on November 25, 2024. · proprofs.com, 15 Oct 2026
Where ProProfs Project stands on Freedom251
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