Freedom251 › Meeting Notes Software
Smartnotation
What Smartnotation is
Smartnotation is a voice-enabled meeting-minutes solution for capturing and managing notes, actions, and decisions. It includes agenda and attendee management, note templates, personal dashboards, progress tracking, advanced search, notifications, and access controls. After minutes are approved, team members and external participants can be notified to review them and follow up on actions. Voice-to-text and read-out are listed features, and the Teams plan includes transcription of recorded meetings.
The service runs on web and Android. A Microsoft Teams integration lets users refer to notes, actions, and decisions in conversations and access minutes within Teams; the company also says it can be used from within Klatch. Security features include encryption, two-factor authentication, and granular authorization. The free plan includes unlimited minutes, up to 200MB per user, web and mobile access, action assignment, and up to five users. Teams is for six or more users and lists 10GB per user; Enterprise includes unlimited storage and minutes, premium support, full admin control, and integrations.
Who it suits
Smartnotation suits organizations that want to structure meeting workflows, manage minutes, and assign follow-up actions. Its free plan supports up to five users, while Teams and Enterprise are listed for larger or more extensive needs.
What it does well
- Free plan includes unlimited meeting minutes
- Assigns actions to team members
- Supports agendas, attendees, search, and templates
- Integrates with Microsoft Teams
- Lists encryption and two-factor authentication
What to know first
- Free plan is limited to five users
- Free plan allows up to 200MB per user
- Recorded-meeting transcription is included in Teams
Limits
The Free plan supports up to five users and 200MB per user, although meeting minutes are unlimited. Recorded-meeting transcription is included in the Teams plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | Unlimited meeting minutes · Up to 200MB per user · Web and Mobile · FAQ and ticket support · Assign actions to team · up to 5 users | Free |
| Teams | $ 104.50 per user per year. · Unlimited meeting minutes · Up to 10GB per user · Web and Mobile · Premium support · Assign actions to team · Transcribe recorded meetings · 6 users and more | $9.50 a year |
| Enterprise | Custom price · Unlimited meeting minutes · Unlimited storage · Web and Mobile · Premium support · Full admin control · Integrations | On request |
As smartnotation.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Smartnotation website
- Choose the Free, Teams, or Enterprise plan
- Use the web application or install the Android app
- Create meeting agendas and attendee lists
- Capture notes, decisions, and actions
- Approve minutes and notify participants to review them
Verdict
Smartnotation brings meeting minutes, decisions, and action follow-up into a searchable workflow, with web and Android access. The free plan covers up to five users; larger plans list more storage and support, but no prices.
Questions
Does Smartnotation have a free plan?
Yes. The Free plan costs nothing and includes unlimited meeting minutes, web and mobile access, up to five users, 200MB per user, action assignment, and FAQ and ticket support.
Which platforms does Smartnotation support?
Smartnotation is available on the web and Android. The Android meeting-minutes application is available in the Play Store.
Does it transcribe recorded meetings?
Yes, transcription of recorded meetings is included in the Teams plan.
Does Smartnotation integrate with Microsoft Teams?
Yes. Users can reference notes, actions, and decisions in Teams conversations and access minutes within Teams.
What security controls are listed?
The product lists encryption, two-factor authentication, strict access management, and granular authorization management. Its privacy safeguards include TLS and hashed account passwords.
Facts from Smartnotation's own pages
- Action-item tracking
- Yes · smartnotation.com, 22 Sept 2026
- Android app
- The company page states that the meeting-minutes application is available in the Play Store. · smartnotation.com, 11 Oct 2026
- Audio transcription
- The Teams plan includes transcription of recorded meetings. · smartnotation.com, 11 Oct 2026
- Company founding
- The company page says Ken Ramroochsingh initiated Smartnotation in 2016. · smartnotation.com, 11 Oct 2026
- Company location
- Smartnotation lists its address as Langegracht 70, 2312NV Leiden, The Netherlands. · smartnotation.com, 11 Oct 2026
- Founded
- 2016 · smartnotation.com, 19 Oct 2026
- Free plan
- Yes · smartnotation.com, 22 Sept 2026
- Headquarters
- Leiden, Netherlands · smartnotation.com, 19 Oct 2026
- Hosting
- The product page says Smartnotation can be run in the customer's own managed and secured environment. · smartnotation.com, 11 Oct 2026
- Intended users
- The product page describes use by companies and organizations across industries, with small organizations using it to structure meeting workflows and larger ones to optimize meeting processes. · smartnotation.com, 11 Oct 2026
- Klatch
- The company page says Smartnotation can be used from within Klatch. · smartnotation.com, 11 Oct 2026
- Meeting features
- The site lists agenda and attendee management, personal dashboards, progress tracking, advanced search, granular authorization, notifications, voice-to-text, and read-out among its features. · smartnotation.com, 11 Oct 2026
- Meeting workflow
- After minutes are approved, team members and external participants can be notified to review them and follow up on actions. · smartnotation.com, 11 Oct 2026
- Microsoft Teams
- The Microsoft Teams integration lets users reference notes, actions, and decisions in Teams conversations and access minutes within Teams. · smartnotation.com, 11 Oct 2026
- Note templates
- Yes · smartnotation.com, 22 Sept 2026
- Privacy safeguards
- The privacy policy says Smartnotation uses TLS, hashes account passwords, and restricts personal-information access to employees and contractors who need it. · smartnotation.com, 11 Oct 2026
- Purpose
- Smartnotation is a voice-enabled meeting-minutes solution for capturing and managing notes, actions, and decisions. · smartnotation.com, 11 Oct 2026
- Searchable archive
- Yes · smartnotation.com, 22 Sept 2026
- Security
- The product page lists encryption, two-factor authentication, strict access management, and granular authorization management. · smartnotation.com, 11 Oct 2026
- Support
- The free plan includes FAQ and ticket support, while the Teams and Enterprise plans list premium support. · smartnotation.com, 11 Oct 2026
- Transcription
- Yes · smartnotation.com, 22 Sept 2026
Where Smartnotation stands on Freedom251
- Meeting Notes Software#37 of 112