SettleFlow

Overview

SettleFlow is a web service for Indian sellers, agencies and CA firms that need to reconcile marketplace and payment settlements with bank and accounting data. It is most compelling for teams that want discrepancies carried through into GST checks and claims, rather than stopping at matching totals. Its cross-source row caps and separately quoted backlog work make volume an important part of the buying decision.

Key features

SettleFlow recomputes fees against the applicable rate card and flags commission differences, shipping or weight errors, duplicate deductions and unsettled orders. That makes it useful for finding potential leakage as well as reconciling deposits; the value is greatest where teams have enough transaction volume to justify systematic review.

GST checks connect settlement data with GSTR-1 and GSTR-3B and check marketplace TCS reported in GSTR-8. The product also supports invoice reconciliation and automatic matching. CSV and Excel uploads cover settlement, order and returns reports, while scoped, read-only API access can be used where available. Sources span Razorpay, Cashfree, PayU, Paytm, PhonePe, major Indian marketplaces, Shopify, Zoho Books, Tally, QuickBooks, PostgreSQL, MySQL, bank statements and the GST portal. This is a broad fit for multi-channel operations, but every source contributes to the same monthly row allowance.

Findings carry claim expiry dates, filing routes and evidence requirements, with tracking for claims and recoveries. Downloadable CSV tables and a workbook per reconciliation run provide summary and order-level views; an audit trail records uploads, runs, rule changes, exports and claim actions. These records are practical strengths for finance teams that need to follow a discrepancy from detection through follow-up.

Workspaces provide owner, admin, analyst and read-only roles, can contain multiple entities, and let agencies or CA firms manage clients under one login. SettleFlow says it uses PostgreSQL row-level security to separate workspaces and encrypts stored API credentials before they reach the database. It says it does not request gateway, seller-panel or bank passwords; automatic retrieval uses scoped read-only API keys. The company also says it does not sell, share, pool, benchmark or train on customer figures, and will delete a workspace and its data on request.

A no-cost diagnostic covers 90 days of data from one source and includes a full leakage report, order-level detail and identified claim deadlines, with results promised within three working days. It is a focused way to assess one source, not a substitute for evaluating ongoing multi-source capacity.

Pricing

The Free Diagnostic costs ₹0.00 per free and covers one source and 90 days of data. It includes the leakage report, order detail and claim-deadline identification, but not a continuing multi-source workflow.

Starter costs ₹9,999 a month for 2,50,000 rows a month, one entity and two users. Auto-fetch, claim-window tracking and GST tie-out make it the entry plan for a small operation that needs an ongoing process. The single-entity and two-user limits leave little room for a larger finance team or client portfolio.

Growth costs ₹19,999 a month and raises the monthly allowance to 10,00,000 rows, with one entity and three users. It adds auto-fetch on three accounts, three-way GST tie-out, claim packs and scheduled reports. This is the more capable choice for a higher-volume single entity; it still does not expand entity capacity.

Scale costs ₹35,000 a month for 35,00,000 rows, two entities and five users. Six auto-fetch accounts, three-way GST tie-out and priority support suit larger operations that need more throughput or a second entity. CA firms, agencies and custom costs ₹60,000 a month, with 50,00,000 rows, multiple client entities, ten users, white-label and revenue share. That tier is tailored to service providers, though its row cap remains relevant across clients.

Monthly row counts measure transactions processed across every source, so adding systems can use capacity faster than a single-source workflow. Backlog recovery is quoted separately as a fixed-price sprint. Check both the row allowance and entity and user limits against the intended workload before choosing a tier.

Platforms

SettleFlow runs on the web. API access and scoped read-only retrieval support data workflows, but the product does not list a mobile platform.

Who it's for

SettleFlow is best suited to Indian sellers reconciling several payment and marketplace channels, or agencies and CA firms that need client workspaces, audit records and claim follow-through. It is less suitable for a small operation that only needs a simple bank-statement match, or for teams that cannot estimate transaction volume across all connected sources.

Pros and cons

• Pros: Fee, settlement and GST checks sit alongside claim tracking, giving finance teams a path from a discrepancy to recovery.
• Pros: Multi-source input, role-based access, entity workspaces and an audit trail suit complex seller or client operations.
• Pros: The free diagnostic provides a defined, one-source starting point with order-level findings and claim deadlines.
• Cons: All sources count toward the monthly row cap, which can make broad data coverage consume a plan's capacity quickly.
• Cons: Starter and Growth each cover only one entity, while the larger multi-client tier costs ₹60,000 a month.
• Cons: Recovering historical backlog is a separate fixed-price sprint, adding cost beyond the recurring plan.

Alternatives

For a broader shortlist, see Payment Reconciliation Software. Choose UnPay Loan Management System instead if you want a loan-management product with a free sandbox spanning 15 products and 480 API endpoints. Fihary is an alternative with Android, web and Windows platforms and a free tier limited to one mobile-money operator and one user. BankStatementMatcher offers a free web/API tier for statement and receipt matching, with daily usage and upload-row caps. ReconcileIQ has a free starting tier with 1,000 one-off credits and one IQ Books organisation for cash accounting, making it an option for that narrower workflow. SettlePair is a free web reconciliation alternative. Invoiced is an API/web alternative with custom pricing. Loopfour Payment Reconciliation is a paid API/web alternative. Serrala Alevate AR Cash Application is a paid web alternative with custom pricing.

Verdict

Choose SettleFlow if your Indian business or client practice needs fee-level settlement checks, GST tie-outs and claim follow-through in one web workflow. Its combination of audit records, multiple data sources and entity-aware access is the reason to choose it; the main reason to look elsewhere is that cross-source volume, entity needs and separately priced backlog recovery can push a seemingly simple reconciliation workflow into a larger commitment.