Freedom251 › Class Scheduling Software
SchoolTracs
What SchoolTracs is
SchoolTracs is a course management system for tutorial schools, language centres, and music and arts studios. Its scheduling tools cover classes, make-ups, timetable changes, and checks for capacity and conflicts. Point of sale recalculates fees when make-ups are arranged, supports product sales, and can generate invoices from updated schedules. The Student App provides lesson and payment views, leave requests, journals, and notices; the Teacher App covers schedules, attendance, journals, make-ups, and time tracking. Listed connections include Zoom, Google Meet, Zapier, Stripe, QFPay, 2C2P, and WhatsApp. Student and staff accounts are unlimited, while subscriptions are based on active students and charged per branch. The 14-day trial includes all features and does not require a credit card; trial users can import class fees, product fees, students, and rooms from CSV. Plans start at $40 a month per branch for fewer than 100 active students. There is no direct integration with external accounting software, though financial data can be exported for an accountant.
Who it suits
It suits tutorial schools, language centres, and music or arts studios managing classes, staff, students, and payments. Its student and teacher apps offer separate tools for learners and instructors.
What it does well
- Scheduling handles make-ups and checks capacity and conflicts.
- Student and Teacher Apps cover distinct workflows.
- Lists connections for Zoom, Google Meet, Stripe, and others.
- Trial includes all features and requires no credit card.
- Student and staff accounts are unlimited.
What to know first
- No direct integration with external accounting software.
- Subscription requires one month's notice to terminate.
- No free plan.
Limits
The trial lasts 14 days and then requires a paid subscription because there is no free plan. Plans are charged per branch according to active-student bands, starting at $40 monthly for fewer than 100 active students.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| 251-500 active students | $ 105 per branch monthly · 251-500 active students · per branch | $105 a month |
| 501-1000 active students | $ 135 per branch monthly · 501-1000 active students · per branch | $135 a month |
| < 100 active students | $ 40 per branch monthly · < 100 active students · per branch | $40 a month |
| 101-250 active students | $ 70 per branch monthly · 101-250 active students · per branch | $70 a month |
As schooltracs.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the SchoolTracs website
- Start the 14-day trial without entering a credit card
- Import class fees, product fees, students, and rooms from CSV during the trial
- Set up classes, rooms, instructors, attendance, billing, and point-of-sale workflows
- Connect listed services such as Zoom, Google Meet, Stripe, or WhatsApp
- Choose a paid per-branch plan based on active students
Verdict
SchoolTracs combines course scheduling, student and teacher tools, and point-of-sale functions. Its trial covers all features, but accounting data must be exported for use with external accounting software.
Questions
How much does SchoolTracs cost?
Plans start at $40 per branch monthly for fewer than 100 active students. Other listed bands are $70 for 101–250, $105 for 251–500, and $135 for 501–1000 active students per branch monthly.
Is there a free plan or trial?
There is no free plan. A 14-day trial includes all SchoolTracs features and does not require a credit card.
Which platforms does it support?
SchoolTracs is available on web, iOS, Android, and through an API.
Does it integrate with accounting software?
It has no direct integration with external accounting software. Financial data can be exported for an accountant.
Are student and staff accounts limited?
The pricing FAQ says student and staff accounts are unlimited. Subscription bands are based on active students.
What services can connect to SchoolTracs?
Listed connections include Zoom, Google Meet, Zapier, Stripe, QFPay, 2C2P, and WhatsApp.
Facts from SchoolTracs's own pages
- Accounting limitation
- The company says SchoolTracs has no direct integration with external accounting software, but users can export financial data for their accountant. · schooltracs.com, 8 Oct 2026
- Account limits
- The pricing FAQ says student and staff accounts are unlimited, with subscriptions based on active students. · schooltracs.com, 8 Oct 2026
- Billing and POS
- The point of sale recalculates fees when make-ups are arranged, supports product sales at checkout, and can generate invoices from updated schedules. · schooltracs.com, 8 Oct 2026
- Data import
- During the trial, users can import class fees, product fees, students, and rooms from CSV. · schooltracs.com, 8 Oct 2026
- Headquarters
- Kwun Tong, Kowloon, Hong Kong · schooltracs.com, 28 Sept 2026
- Integrations
- SchoolTracs lists integrations or connections for Zoom, Google Meet, Zapier, Stripe, QFPay, 2C2P, and WhatsApp. · schooltracs.com, 8 Oct 2026
- Privacy and AI
- The privacy policy describes the AI Assistant as optional, says it is designed to use aggregated or anonymized data by default, and warns that personal data entered may be sent to X.AI LLC. · schooltracs.com, 8 Oct 2026
- Product
- SchoolTracs is an all-in-one course management system for tutorial schools, language centres, and music and arts studios. · schooltracs.com, 8 Oct 2026
- Scheduling
- Its scheduling tools handle classes, make-ups, timetable changes, and checks for capacity and conflicts. · schooltracs.com, 8 Oct 2026
- Security
- The privacy policy says the company uses technical and organizational security measures but cannot guarantee that the internet is completely secure. · schooltracs.com, 8 Oct 2026
- Student and teacher apps
- The Student App supports lesson and payment views, leave requests, journals, and notices, while the Teacher App supports schedules, attendance, journals, make-ups, and time tracking. · schooltracs.com, 8 Oct 2026
- Subscription terms
- The pricing FAQ describes the service as pay as you go and says termination requires one month's notice. · schooltracs.com, 8 Oct 2026
- Support
- The company lists email support at [email protected] and a Hong Kong phone number, (852) 5803 7271. · schooltracs.com, 8 Oct 2026
- Trial
- The 14-day trial includes access to all SchoolTracs features and does not require a credit card. · schooltracs.com, 8 Oct 2026
Where SchoolTracs stands on Freedom251
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