ScanFactor

ScanFactor is paperless software for running in-person career fairs. It is best suited to schools and universities that want attendee profiles, recruiter workflows, and event management together. The trade-off is a host fee charged per attending company, plus a cancellation fee if a created event does not go ahead or the service is not implemented.

Overview

The service connects attendee profile sharing with recruiter candidate tools and host operations. Attendees share a resume, LinkedIn profile, and portfolio website through a QR code; recruiters can organize candidates and export interaction data; hosts can prepare attendees, manage check-in, and monitor event activity. That focus makes ScanFactor a practical option for an in-person career fair, but a poor fit for virtual events or broader recruiting needs.

Key features

QR profiles and recruiter tools

Attendees can open their QR codes in a browser, and no phone app download is needed. Recruiters can favorite candidates, add notes, filter candidates, and view their connections in a digital dashboard. These tools help recruiters sort profiles and keep track of interactions during a fair. CSV exports let them carry interaction data into any applicant tracking system or share it with colleagues; resume search is also supported.

Host operations and analytics

Hosts get attendee preparation, check-in, recruiter engagement, and real-time event insights. Analytics include visualizations and raw data about event activity and interactions. Unlimited scans and student signups remove two event-volume limits, while customizable profiles give hosts control over attendee presentation. The per-company pricing basis can still make the overall cost rise with a larger exhibitor list, regardless of how many recruiters use the service.

Pricing

ScanFactor uses a freemium model. The free Attendee plan costs nothing and provides an instant QR code and a way to view event companies, with no mobile app required. It fits students attending a fair, though its listed benefits center on profile sharing rather than event management.

The Recruiters plan is also free. It includes a digital dashboard and candidate information from scans, making it suitable for recruiters who need candidate tools without a subscription charge.

The Hosts plan is priced on request, billed per company in attendance whether or not that company uses ScanFactor. It includes unlimited event scans, unlimited student signups, advanced analytics, customizable attendee profiles, and sales support. This is the plan for event organizers; its company-based billing is the key cost to budget, and the terms add a $100 cancellation fee after the host account and event are created if the service is not implemented at the fair or the fair is cancelled.

Platforms

ScanFactor is available on Android, iOS, and the web. Attendees can access QR codes through a browser, so phone app installation is not required for that use.

Who it's for

ScanFactor is aimed at career fair attendees, recruiters, and hosts, including schools and universities. It fits organizers who want to coordinate check-in and recruiter engagement while giving recruiters tools to sort candidate interactions. Hosts with uncertain event plans should account for the cancellation fee before creating an account and event.

Pros and cons

Pros

• Free attendee and recruiter plans provide QR profiles and a recruiter dashboard without a subscription charge.
• Browser-based QR access means attendees do not need to install a phone app.
• Unlimited scans and student signups, combined with event analytics, support busy fair operations.
• CSV export gives recruiters a way to move interaction data into any applicant tracking system or share it with colleagues.

Cons

• Host charges accrue per attending company, even if its recruiters do not use ScanFactor.
• A $100 cancellation fee can apply after account and event creation if the fair is cancelled or the service is not implemented.
• The product is designed for in-person career fairs, limiting its fit for virtual events or general hiring workflows.

Alternatives

Recruiting Events Software is the broader category to explore when comparing event-focused recruiting tools.

event67 may suit organizers who want a free plan with one live event and up to 50 activated attendees, alongside its whole feature set. Its Event Pass is $5, paid once.

Handshake may be a better fit for ongoing talent matching and company presence: its free Basic plan includes 10 messages per month and up to 100 matches per job, while Pro costs $450 a month.

FairUp may work for community events that need guest management, chat, networking, and ticket sales, with a free Community plan and a €990, paid once Starter plan.

EasyVirtualFair is an alternative for virtual fairs, with a single-event license starting at $1,500, paid once.

Eventus offers a different per-user model: its Value plan is priced on request, free for the first 10 users.

GradLeaders is another paid option for readers comparing career fair software.

iCIMS is another paid recruiting platform to consider.

12twenty Career Cloud uses custom pricing for universities seeking a tailored career services hub.

Verdict

Choose ScanFactor if you are organizing an in-person career fair and want QR-based attendee profiles, recruiter candidate tools, and host analytics in one service. Free attendee and recruiter access is a meaningful advantage, and the host plan covers event operations with unlimited scans and signups. Look elsewhere if the per-company host cost or cancellation terms are a poor fit for your event budget or plans.