EasyVirtualFair

EasyVirtualFair is browser-based software for running virtual career fairs, bringing employers and candidates together through branded booths, live conversations and webinars. It is best suited to universities, employers and workforce organizations that need a managed event platform. Its event tools and dedicated support are compelling, but the $1,500 starting price and lack of a year-round job board make it a focused purchase.

Overview

Organizers can tailor the fair lobby and employer booths with branding, job openings, resources and event content. That makes the platform a better fit for structured recruiting events than for organizations seeking a persistent destination for jobs and candidates. Participants join from a desktop or mobile browser without installing an app; video calls require a supported browser, camera and microphone permissions, and a suitable internet connection.

EasyVirtualFair supports universities, employers, workforce boards and government agencies, job boards, and tradeshow organizers. Founded in 2016, the company is based in Wayne, Pennsylvania.

Key features

Conversations and sessions

Employers and candidates can chat live or hold one-to-one video conversations. The Webinar Theater supports scheduled sessions and on-demand replays, and works with webcasting platforms including Zoom, Teams and StreamYard. Together, these tools cover both individual recruiting conversations and larger presentations without turning the platform into a year-round hiring system.

Event operations and reporting

EasyVirtualFair offers real-time event analytics and CSV exports for attendee and chat data. Organizers can also push leads through an API, with ATS and CRM systems among the intended destinations; native Google Analytics integration is also supported. These reporting and export options help teams carry event leads into their existing workflows.

The maker says annual plans include unlimited booths, video chats, webinars and registered attendees. That breadth may suit recurring or large events, though the annual option requires a tailored quote. Single-event pricing is also offered.

Support, security and privacy

Every event comes with a dedicated Project Manager for onboarding and training, plus a 24/7 event-day help desk for organizers, exhibitors and attendees.

The maker describes TLS 1.3 encryption in transit, AES-256 encryption at rest, enforced MFA, logical customer-data segregation and daily automated backups. It says it is GDPR and CCPA aligned and can provide EU data residency on request for European clients. The company is not currently SOC 2 or ISO 27001 certified; it says its internal program is aligned with those frameworks and that its SOC 2 Type I audit is in progress. Organizations that require current certification should weigh that status carefully.

Pricing

The Single-event license starts at $1,500, paid once per virtual fair. The final quote depends on event scope and features, so buyers should treat the starting price as an entry point rather than a fixed event cost. This plan suits organizations running a defined fair without committing to an annual license.

The Annual license has custom pricing, with options tailored by quote. The maker says annual plans include unlimited booths, video chats, webinars and registered attendees, making this the more relevant option for organizations planning recurring events or needing room to scale. Its trade-off is that buyers must request a quote rather than compare a published annual price. No free plan is given; the paid offering starts at the per-event price.

Platforms

EasyVirtualFair is available on web, Android and iOS. Participants can join in a browser on desktop or mobile without installing an app. Video conversations depend on a supported browser, camera and microphone permissions, and an adequate internet connection.

Who it's for

Choose EasyVirtualFair if your organization runs virtual career fairs and needs branded employer spaces, candidate conversations, webinar programming, event reporting and dedicated support. Universities, workforce boards, government agencies and job boards may value the combination of recruiting-specific event tools and lead exports.

Look elsewhere if your priority is a year-round job-posting board, or if you need current SOC 2 or ISO 27001 certification. The event-only focus and certification status narrow its fit, while the per-fair starting price may be difficult to justify for smaller or occasional events.

Pros and cons

• Pros: Unlimited booths, video chats, webinars and registered attendees on annual plans support events that need room to grow.
• Pros: Dedicated project management and 24/7 event-day help cover preparation and live-event support for all event participants.
• Pros: CSV exports, API lead delivery and native Google Analytics integration give organizers ways to connect event activity to follow-up workflows.
• Cons: Single-event pricing starts at $1,500, paid once, and the final quote varies with scope and features.
• Cons: Annual pricing is custom, so buyers cannot assess its cost without requesting a quote.
• Cons: The platform does not provide a year-round job-posting board, and the company is not currently SOC 2 or ISO 27001 certified.

Alternatives

Recruiting Events Software is a useful starting point for comparing products in this category. Consider event67 instead if a free event option is a priority: its Free plan covers one live event and up to 50 activated attendees, with the whole feature set.

Handshake may suit teams focused on ongoing company presence and talent matching, with a free Basic plan that includes 10 messages a month and up to 100 matches per job. For a free attendee-facing event option, ScanFactor offers QR-code access and company viewing on its Attendee plan.

FairUp is worth considering for community events that need guest management, chat, networking and ticket sales; its Community plan is free but has no exhibitors. Eventus offers a different pricing approach, with its Value plan free for the first 10 users and then priced per user.

GradLeaders is another paid option. Consider iCIMS if you are comparing paid recruiting software, or 12twenty Career Cloud if a university career-services hub is the closer fit.

Verdict

EasyVirtualFair is a strong fit for organizations that need a supported, branded virtual career fair with conversations, webinars and event reporting in one event-focused platform. Its dedicated event support and annual-plan capacity are its clearest reasons to choose it. Look elsewhere if you need a year-round job board, current SOC 2 or ISO certification, or a lower-cost option for a small one-off event.