Freedom251 › Fleet software: management, telematics and maintenance
Rapid Fleet
What Rapid Fleet is
Rapid Fleet is heavy equipment maintenance software for mechanics and shop managers. Its Work Order Dashboard assigns, tracks and completes repairs and preventative maintenance, while service plans can use time or mileage thresholds and send alerts as work approaches. Custom inspection checklists can require steps, photos or notes, with flagged issues turned into tasks or work orders. Inventory tools record stock, parts usage, locations, costs and low-stock alerts, including barcode and QR scanning. The Compliance Center stores maintenance logs, vehicle histories and inspection reports, sends expiration reminders, and exports records as PDFs. Asset status syncs with Rapid ERP, and GPS or telematics can update odometer readings. Integrations include Geotab, Samsara and Telus, with a flexible API for other systems. Apps and web access are available.
Who it suits
Rapid Fleet is aimed at mechanics and shop managers maintaining heavy equipment fleets. It suits teams coordinating repairs, inspections, inventory and compliance across mobile and web platforms.
What it does well
- Work orders cover repairs and preventative maintenance
- Custom inspections support photos and notes
- Inventory includes barcode and QR scanning
- Compliance records export as PDFs
- API and telematics integrations
What to know first
- No free plan
- Pricing is available on request
- Focused on heavy equipment fleets
Limits
Rapid Fleet has no free plan. The listed plan uses flexible, user-based custom pricing that scales with business needs.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Custom pricing | Flexible, user-based pricing that scales with business needs | On request |
As rapidworks.com lists them, read 4 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Rapid Fleet website
- Choose the Rapid Fleet service with custom pricing
- Use the Android or iOS mobile app, or open the web version
- Connect GPS or telematics systems such as Geotab, Samsara, or Telus
- Connect other systems through the flexible API
Verdict
Rapid Fleet brings maintenance planning, shop work, inventory and compliance into one system, with ERP and telematics connections. It is a paid product, so organizations must request pricing before choosing a plan.
Questions
What platforms does Rapid Fleet support?
Rapid Fleet is available on Android, iOS, and the web.
Is there a free plan?
No. Rapid Fleet is paid, with pricing available on request.
Which telematics integrations are named?
RapidWorks names Geotab, Samsara, and Telus, and offers a flexible API for other systems.
Does it include inventory tools?
Yes. Inventory features track stock, parts usage, storage locations, low-stock alerts, and parts costs, with barcode and QR scanning.
Can records be exported?
Vehicle and inspection records can be exported as PDFs.
Facts from Rapid Fleet's own pages
- Availability
- RapidWorks announced Rapid Fleet as available to RapidWorks Platform and Visual Dispatch customers starting in January 2025. · rapidworks.com, 4 Oct 2026
- Compliance records
- The Compliance Center provides maintenance logs, vehicle history reports, inspection reports, and expiration reminders, with vehicle and inspection records exportable as PDFs. · rapidworks.com, 4 Oct 2026
- Headquarters
- Boston, Massachusetts, United States · rapidworks.com, 28 Sept 2026
- Inspections
- Teams can use customizable inspection checklists with required steps, photos, or notes, then turn flagged issues into shop tasks or work orders. · rapidworks.com, 4 Oct 2026
- Integrations
- RapidWorks names Geotab, Samsara, and Telus among its GPS and telematics integrations, and says it offers a flexible API for connecting to other systems. · rapidworks.com, 4 Oct 2026
- Intended users
- The product page describes Rapid Fleet as built for mechanics and shop managers maintaining heavy equipment fleets. · rapidworks.com, 4 Oct 2026
- Inventory
- Inventory tools track stock, parts usage, storage locations, low-stock alerts, and parts costs, with barcode and QR scanning. · rapidworks.com, 4 Oct 2026
- Operations connection
- Asset status syncs between Rapid Fleet and Rapid ERP so dispatchers can avoid booking equipment marked out of service. · rapidworks.com, 4 Oct 2026
- Preventative maintenance
- Users can create time- or mileage-based service plans, convert maintenance tasks into work orders, and receive alerts as service thresholds approach. · rapidworks.com, 4 Oct 2026
- Purpose
- Rapid Fleet is heavy equipment maintenance software for organizing repair shops, tracking repairs, and connecting shop operations with the back office in real time. · rapidworks.com, 4 Oct 2026
- Security and privacy
- RapidWorks says it is SOC 2 compliant and does not track a user's location unless they are logged in and have chosen to clock in. · rapidworks.com, 4 Oct 2026
- Support
- RapidWorks lists [email protected] and a Help Center as support contacts. · rapidworks.com, 4 Oct 2026
- Telematics
- Odometer readings can update automatically through GPS or telematics systems to track time until maintenance. · rapidworks.com, 4 Oct 2026
- Work orders
- The Work Order Dashboard lets teams assign, track, and complete repairs and preventative maintenance tasks. · rapidworks.com, 4 Oct 2026