Freedom251 › Church Facility Management Software
Q Ware CMMS
What Q Ware CMMS is
Q Ware CMMS is a cloud-based system for managing facility maintenance. It collects online maintenance requests in one workspace, where teams can prioritize and assign work using configurable fields, workflows, statuses, and notifications. Recurring preventive tasks can be attached to assets or locations, with scheduled work orders created automatically. Inventory tools track items on hand, associate them and their costs with work orders, and provide reorder-point reminders. The system also supports event booking, including approvals, conflict checks, recurring bookings, and work orders linked to events. GIS tools map assets and locations and include drawing, navigation, and street-view capabilities. The responsive web application works on internet-connected phones, tablets, and computers; the native mobile app supports offline work-order management and syncs changes after reconnection, but is available to Unlimited subscribers. Q Ware is cloud-hosted on Microsoft Azure and cannot be self-hosted. Plans start at $22/user/mo, and a 30-day trial is available. Ongoing support and training are included; on-site training costs extra.
Who it suits
Q Ware suits facilities managing maintenance requests, preventive schedules, inventory, or event bookings. Its stated customer sectors include education, manufacturing, healthcare, airports, public works, recreation, and churches.
What it does well
- Recurring maintenance work orders generate automatically.
- Tracks inventory and links items and costs to work.
- Event booking includes conflict checks and linked work orders.
- Responsive web access covers phones, tablets, and computers.
- Ongoing support and training come with every subscription.
What to know first
- No free plan is available.
- The service cannot be self-hosted.
- Offline mobile app access is limited to Unlimited subscribers.
- On-site training costs extra.
Limits
The Team plan costs $22 a month per user and includes up to two service areas. Offline native mobile work-order management is available only to Unlimited subscribers, which costs $55 a month per user.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Event Booking | per user · No user limit · Location Booking System · Conflict Checking · Event Work Orders · iCal Import Integrations · iCal Export/Subscriptions | $10 a month |
| GIS | per user · No user limit · GIS Mapping System · Draw Map Features · Assign Assets and Locations To Features · Street View Panoramas · GeoJSON Import/Export · Shapefile Export | $10 a month |
| Team | per user · No user limit · Unlimited Assets · Unlimited Work Orders · Unlimited Work Order Schedules · Unlimited Work Requesters · Unlimited Locations (Multi-Site) · Service Areas (Max 2) | $22 a month |
| Premium | per user · No user limit · Asset Barcoding · Service Areas (Max 4) · Custom Work Order Statuses (Max 10) · Custom Work Order Priorities (Max 5) · Custom User Groups (Max 10) · Inventory Management · SSO | $38 a month |
| Unlimited | per user · No user limit · Unlimited Service Areas · Unlimited Work Order Statuses · Unlimited Work Order Priorities · Unlimited Custom Fields Per Layout · Unlimited Custom User Groups · API Integrations · Priority Support | $55 a month |
As qwarecmms.com lists them, read 30 Sept 2026. The maker's own page has the final word.
Getting started
- Open the Q Ware CMMS website
- Choose a subscription plan
- Start the 30-day trial
- Use the responsive web application on an internet-connected device
- Connect through the RESTful API when needed
- Enable the native offline mobile app with an Unlimited subscription
Verdict
Q Ware combines maintenance, inventory, event booking, and GIS tools for facility operations. Consider the plan limits and cloud-only hosting, particularly if offline mobile work or self-hosting matters.
Questions
Is Q Ware CMMS free?
No. It is paid software, with a 30-day trial and plans starting at $22 a month per user.
Which platforms does Q Ware support?
Q Ware provides a responsive web application for internet-connected phones, tablets, and computers, plus an API. A native offline mobile app is available to Unlimited subscribers.
Can Q Ware be self-hosted?
No. Q Ware is provided only through Microsoft Azure cloud hosting.
Does Q Ware support room and event booking?
Yes. Event Booking includes approvals, conflict checking, recurring reservations, event work orders, and iCal integrations.
Which plans include SSO?
Premium and higher subscriptions support SSO through Microsoft Azure AD/Entra ID, Google Workspace, or OpenID.
Facts from Q Ware CMMS's own pages
- Business history
- Q Ware says it has been in business since 2004. · qwarecmms.com, 30 Sept 2026
- Event booking
- Event requests use an approval process, conflict checking, recurring bookings, and event-linked work orders. · qwarecmms.com, 30 Sept 2026
- Founded
- 2004 · qwarecmms.com, 28 Sept 2026
- GIS
- The GIS feature maps assets and locations with drawing tools and provides navigation and street-view capabilities. · qwarecmms.com, 30 Sept 2026
- Headquarters
- San Antonio, Texas, United States · qwarecmms.com, 28 Sept 2026
- Hosting and security
- Q Ware is hosted on Microsoft Azure Cloud Services, and the company says Azure provides multilayer security across more than 70 compliance offerings. · qwarecmms.com, 30 Sept 2026
- Integrations
- Q Ware offers a developer platform with a RESTful API, while Event Booking supports iCal import and export/subscriptions. · qwarecmms.com, 30 Sept 2026
- Inventory
- Users can track on-hand inventory, assign items to work orders, track costs, and receive reorder-point reminders. · qwarecmms.com, 30 Sept 2026
- Mobile access
- Q Ware is a responsive web application available on phones, tablets, and computers with an internet connection. · qwarecmms.com, 30 Sept 2026
- Offline mobile app
- The native mobile app supports offline work-order management and synchronizes changes after reconnection, and is available to Unlimited subscribers. · qwarecmms.com, 30 Sept 2026
- Ownership
- Q Ware CMMS is owned and operated by AssetWorks, Inc. · qwarecmms.com, 30 Sept 2026
- Preventive maintenance
- Recurring tasks can be assigned to assets or locations and scheduled work orders generate automatically. · qwarecmms.com, 30 Sept 2026
- Product type
- Q Ware is a cloud-based computerized maintenance management system for facility maintenance operations. · qwarecmms.com, 30 Sept 2026
- Self-hosting
- Q Ware cannot be self-hosted because it is provided only in the cloud on Microsoft Azure. · qwarecmms.com, 30 Sept 2026
- Single sign-on
- Premium and higher subscriptions support SSO through Microsoft Azure AD/Entra ID, Google Workspace, or OpenID. · qwarecmms.com, 30 Sept 2026
- Support
- Ongoing support and training are included with every subscription through phone or an in-application support portal, while on-site training costs extra. · qwarecmms.com, 30 Sept 2026
- Target users
- Q Ware says it serves educational facilities, manufacturing plants, churches, airports, healthcare systems, public works, recreation, and other facilities. · qwarecmms.com, 30 Sept 2026
- Work orders
- Online requests are funneled into a single workspace for prioritization and assignment, with customizable fields, workflows, statuses, and notifications. · qwarecmms.com, 30 Sept 2026
Where Q Ware CMMS stands on Freedom251
- Church Facility Management Software#19 of 26