Purchase Tracker

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What Purchase Tracker is

Purchase Tracker is a web-based purchase-to-pay solution for purchasing, receiving, and accounts payable. Staff can send purchase requests by web or email for supervisor approval, with electronic signatures and time- and date-stamped activity logs recording actions through processing. The system supports requests for quotation, change orders, receiving, vendor invoices, and blanket purchase orders. Approval workflows can be configured by purchase type, department rules, spending limits, and separate capital-item cycles. Line items can be assigned to projects, account codes, and cost centers, then tracked against capital budgets. A vendor database can populate purchase orders with contact and address details; orders can be faxed, emailed, or exported as Word documents or PDFs. Tracker Data Warehouse reporting covers purchases submitted, ordered, received, and paid, with views by vendor, requester, department, cost center, or project. The product can integrate with existing accounting systems and Tracker Data Warehouse. Tracker Suite is described as entirely web-based and requiring no client-side installation. Pricing is on request; a free 30-day evaluation is available after a representative reviews the request.

Who it suits

Purchase Tracker may suit organizations that need approval records, purchasing workflows, receiving, and accounts payable in a web-based system. Its budget tracking and reporting cover projects, accounts, cost centers, vendors, and departments.

What it does well

Routes purchase requests for supervisor approval.
Configurable workflows include spending limits and department rules.
Tracks purchases against capital budgets.
Supports vendor records and multiple purchase order formats.
Offers a free 30-day evaluation after request review.

What to know first

Pricing is available on request.
The 30-day evaluation requires a request review.
The listed platform is web only.

Limits

There is no free plan. Paid pricing is provided on request; the listed evaluation lasts 30 days after a representative reviews the request.

Getting started

Open the Purchase Tracker website
Request access to the 30-day Tracker Suite evaluation
Wait for a representative to review the request
Use the web-based Tracker Suite without client-side installation

Verdict

Purchase Tracker covers request approvals through purchasing, receiving, and invoice processing, with audit records and budget tracking. Organizations considering it should ask about trial access and how its accounting integrations fit their setup.

Questions

How much does Purchase Tracker cost?

Pricing is on request. The product has a 30-day trial and no free plan.

Which platforms does it support?

Purchase Tracker is provided as a web-based application and requires no client-side installation.

Can it connect to accounting systems?

Yes. The product page says it integrates with existing accounting systems and Tracker Data Warehouse; Tracker Suite applications also integrate with Project Tracker.

Does it support approval workflows?

Yes. Workflows can be configured by purchase type, department rules, spending limits, and capital-item approval cycles.

What purchasing records can it handle?

It supports requests for quotation, change orders, receiving, vendor invoices, blanket purchase orders, and purchase-order tracking.

Facts from Purchase Tracker's own pages

Access controls: Tracker Suite uses role based interfaces for users, managers, and administrators, with accounting roles able to review and process financial items. · acentre.com, 4 Oct 2026
Approval records: Electronic signatures and time stamped activity logs track actions from request creation through final processing. · acentre.com, 4 Oct 2026
Budget tracking: Purchases can be charged to projects, account codes, cost centers, and capital budgets for budget versus actual tracking. · acentre.com, 4 Oct 2026
Coding and budgets: Purchases can be charged by line item to projects, account codes, and cost centers, and tracked against capital budgets. · acentre.com, 4 Oct 2026
Compliance and audit: The maker says Purchase Tracker facilitates initiatives such as Sarbanes Oxley compliance and provides audit trails for financial processes. · acentre.com, 4 Oct 2026
Currencies and locations: The product supports multiple currencies and different bill to and ship to locations. · acentre.com, 4 Oct 2026
Documents and exports: Users can attach files to purchase requests, and purchase orders can be faxed, emailed, or exported as Microsoft Word documents or PDFs. · acentre.com, 4 Oct 2026
Headquarters: Tucson, Arizona, United States · acentre.com, 28 Sept 2026
Integrations: The product page says Purchase Tracker can integrate with existing accounting systems and the Tracker Data Warehouse; the purchase-to-pay page says Tracker Suite applications integrate with Project Tracker. · acentre.com, 4 Oct 2026
Platform deployment: The maker describes Tracker Suite modules as 100% web based and says they require no client side installation. · acentre.com, 4 Oct 2026
Purchase orders: It supports blanket purchase orders, and approved purchase requests can be tracked through accounting and receiving. · acentre.com, 4 Oct 2026
Purchase workflows: The software manages requests for quotation, change orders, receiving, vendor invoices, and blanket purchase orders. · acentre.com, 4 Oct 2026
Purpose: Purchase Tracker is a purchase-to-pay solution for managing purchasing, receiving, and accounts payable. · acentre.com, 4 Oct 2026
Reporting: Purchase Tracker sends procurement data to Tracker Data Warehouse for reports on purchases submitted, ordered, received, and paid, including by vendor, requester, department, cost center, or project. · acentre.com, 4 Oct 2026
Requests and approvals: Users can submit purchase requests via the web or email, which are routed to supervisors for approval or disapproval with electronic signatures tracking form activity. · acentre.com, 4 Oct 2026
RFQs and vendor invoices: The software supports vendor requests for quotation, change orders, receiving, and vendor invoice processes. · acentre.com, 4 Oct 2026
Security and audit trail: The maker describes role-based access and time- and date-stamped electronic signatures and activity logs for purchase form actions. · acentre.com, 4 Oct 2026
Support: The maker lists support by email at [email protected] and by phone at 520-882-9287, option 2, for trial access requests. · acentre.com, 4 Oct 2026
Support contact: Automation Centre lists [email protected] as its contact email. · acentre.com, 4 Oct 2026
Trial: Automation Centre offers a free 30-day Tracker Suite evaluation after a request is reviewed by a representative. · acentre.com, 4 Oct 2026
Vendor management: Purchase Tracker provides a vendor database and can populate purchase order forms with vendor address and contact information. · acentre.com, 4 Oct 2026
Workflow controls: Purchase approval workflows can be configured by purchase type, department rules, spending limits, and separate capital item approval cycles. · acentre.com, 4 Oct 2026

Where Purchase Tracker stands on Freedom251

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