Proof Approve

What Proof Approve is

Proof Approve helps custom-product businesses send proofs to customers, collect revision requests or signed approvals, and keep proof history with an order. Customers open a private link without creating an account, then approve a proof or ask for changes. Decisions require a typed full-name signature, and a denial also needs notes explaining the requested changes. The app accepts PDF, PNG, JPG, and JPEG files, subject to a configured upload-size limit. Proof activity can record sent, opened, resent, approved, denied, and revoked events with timestamps and technical context such as IP address and browser information. The service is designed to work alongside existing tools for design, quoting, invoicing, scheduling, or production. The Free plan includes 5 proof sends per month, one seat, and 60-day retention. Paid plans start with Starter at $12 a month, billed monthly with no annual commitment; Studio costs $29 a month and Shop costs $79 a month. Studio and Shop include automatic reminders, while Shop adds white-label branding and priority support. The maker cautions that typed-signature records may not be legally sufficient in every jurisdiction or transaction.

Who it suits

It is aimed at custom-product sellers such as screen printers, embroiderers, sign shops, engravers, designers, and personalized-product businesses. It suits teams that need customers to review proofs and record decisions alongside orders.

Limits

Free allows five proof sends per month, one seat, and 60-day retention. Starter allows 50 sends per month and one seat; Studio allows 200 sends and three seats; Shop allows 1,000 sends and ten seats.

Getting started

1. Open https://proofapprove.com/.
2. Choose the Free, Starter, Studio, or Shop plan.
3. Upload a proof as a PDF, PNG, JPG, or JPEG within the configured upload-size limit.
4. Send the customer a private proof link.
5. Review the recorded approval or requested changes in the proof history.

Verdict

Proof Approve provides a focused customer approval flow with proof history and tiered send limits. Consider the retention period and the stated limits of typed-signature records when choosing a plan.