Freedom251 › Task Management Software
Priority Matrix
What Priority Matrix is
Priority Matrix organizes work in four quadrants based on urgency and importance, for individual or team prioritization. Shared team matrices help groups align priorities, while templates and reminders support ongoing tracking. It runs on Android, iOS, macOS, Windows, the web, browser extensions, and an API. Integrations include Outlook, Microsoft Teams, Gmail, Google Docs, Edge, and Chrome; Outlook email can create tasks, and projects can be managed inside Teams. Listed capabilities include task dependencies, recurring tasks, native time tracking, and guest access. The free plan allows five projects, 100 open tasks, or 250 including finished tasks, and five teammates. Gantt charts and reports are disabled there. Pro costs $12 a month on the annual plan or $15 a month monthly. PM Collaborate costs $15 a month, requires at least five users, and adds advanced reports and Gantt charts. Enterprise pricing is custom.
Who it suits
Priority Matrix fits individuals and small teams needing quadrant-based prioritization, reminders, and integrations. PM Collaborate is intended for groups of at least five users.
What it does well
- Four urgency-and-importance quadrants
- Shared team matrices
- Outlook and Teams integrations
- Recurring tasks and dependencies
- Native time tracking and guest access
What to know first
- Free plan limited to five projects
- Free plan limits open tasks and teammates
- Reports and Gantt disabled on free plan
- PM Collaborate requires at least five users
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Pro (annual) | per month; annual plan · Up to 100 projects · 50 GB storage · 3 years item history | $12 a month |
| PM Collaborate | per month; minimum 5 users · Unlimited projects · 1000 GB storage · Unlimited item history · Advanced reports · Gantt charts | $15 a month |
| Pro (monthly) | per month · Up to 100 projects · 50 GB storage · 3 years item history | $15 a month |
| Enterprise | Custom · Custom deployment · Unlimited storage · API developer access · Volume pricing | On request |
As prioritymatrix.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
Priority Matrix offers broad platform coverage and team-oriented prioritization with a usable free tier. Paid plans are needed for larger limits, reports, and Gantt charts.
Facts from Priority Matrix's own pages
- Collaboration
- The product provides shared team matrices for aligning on priorities. · prioritymatrix.com, 11 Oct 2026
- Free plan limits
- The free plan is limited to 5 projects, 100 open tasks (250 including finished tasks), and 5 teammates; Gantt charts and reports are disabled. · appfluence.com, 11 Oct 2026
- Government deployment
- Priority Matrix Government is hosted in Azure Government Cloud in the USGov Virginia region and supports private deployment options. · appfluence.com, 11 Oct 2026
- Headquarters
- Palo Alto, California, United States · prioritymatrix.com, 28 Sept 2026
- Integrations
- Priority Matrix integrates with Outlook and Microsoft Teams, including creating tasks from emails and managing projects within Teams. · appfluence.com, 11 Oct 2026
- Intended users
- The maker describes Pro as suited to individuals or small teams and PM Collaborate as requiring at least five users. · appfluence.com, 11 Oct 2026
- Other integrations
- The product page also lists Gmail, Google Docs, Edge, Chrome, and API access among its integrations or platform connections. · appfluence.com, 11 Oct 2026
- Platforms
- The maker lists web, Windows, Mac, iOS, and Android apps, plus Outlook and Teams add-ons and Chrome and Edge plugins. · appfluence.com, 11 Oct 2026
- Purpose
- Priority Matrix organizes tasks into four urgency-and-importance quadrants for individual and team prioritization. · prioritymatrix.com, 11 Oct 2026
- Reporting and Gantt
- The pricing page lists advanced reports and Gantt charts with PM Collaborate. · appfluence.com, 11 Oct 2026
- Security
- The maker says it uses private AWS clouds and encrypts data at rest and in transit. · appfluence.com, 11 Oct 2026
- Support
- Organizations with 50 or more people can request a live onboarding introduction with Q&A. · appfluence.com, 11 Oct 2026
- Templates and reminders
- It offers matrix templates and reminders to help users track work. · prioritymatrix.com, 11 Oct 2026
Where Priority Matrix stands on Freedom251
- Task Management Software#19 of 59