Paperless Forms

Overview

Paperless Forms is a cloud-based service for building, sharing and managing online forms. It is best suited to individuals and organizations handling routine administrative, registration or payment workflows that fit within a monthly submission allowance. Its no-code builder and multiple sharing routes are useful, but capacity limits and per-user licensing matter as needs grow.

Key features

A drag-and-drop builder and ready-made templates support HR, registration, employment application, survey, contact and payment forms without coding. That range suits common operational tasks, although the number of forms, fields and monthly submissions available depends on the plan; exceeding a plan limit can lock forms or prevent new forms or fields from being added.

Forms can be distributed by email or SMS, shared as links, or embedded in multiple ways. Responses can be managed in Paperless Forms and downloaded as Excel or CSV files, giving users a practical route to continue working with collected data outside the service.

Branding customization, electronic signature fields, PDF attachments, internal notes and reusable templates extend the builder beyond basic data collection. The FAQ also describes integrations with CRM, email marketing, project management and cloud storage software, with data sharing set up without coding. Payment collection is supported, but it is a paid-plan feature starting at Business.

The company says the service uses SSL and its software is ISO certified and compliant with SSAE-16, HIPAA, PCI-DSS, ISAE 3402 and AMS-IX. Its privacy policy says it does not use, sell or share users’ forms or collected data; integrations transmit account information only as directed by the user. Hosting is on dedicated servers in Lansing, Phoenix and Amsterdam, with a redundancy system. Users can contact human support by email or phone.

Pricing

The Free Forever plan costs nothing and allows 3 forms, 25 fields per form and 100 submissions per month. It is a reasonable fit for a personal project or low-volume workflow, but the submission ceiling leaves little room for regular growth.

Basic costs $14.95 a month, billed $14.95/month. It keeps the 3-form limit, raises the field allowance to 50 per form and monthly submissions to 250, and adds logo upload. It suits modest use where branded forms matter; it does not include payment acceptance or the higher-tier confirmation and branding controls.

Business costs $39.95 a month, billed $39.95/month. Its 5 forms, 100 fields per form and 500 monthly submissions accompany logo upload, payment collection, a custom confirmation page, removal of Paperless Forms branding and redirection to a custom URL. This is the first tier for organizations that need payments or a more controlled post-submission experience, though 500 responses per month may still constrain busier workflows.

Enterprise costs $59.95 a month, billed $59.95/month. It raises capacity to 10 forms, 200 fields and unlimited submissions while retaining Business features. Premium costs $129.95 a month, billed $129.95/month, and removes the form, field and submission caps while including logo upload, payment collection, custom confirmation pages, branding removal and custom URL redirection. Enterprise fits high submission volume with a bounded form count; Premium is the stronger fit when form and field counts also need room to expand.

Each account includes one admin user license. Additional licenses cost $14.95 per user per month, so a multi-admin team should account for that charge alongside the plan price. A free trial is available.

Platforms

Paperless Forms runs on the web and supports Android and iOS. The FAQ says no download or installation is required and names phones, tablets, MacBooks and PCs among the devices people can use.

Who it's for

Individuals, entrepreneurs, small and medium businesses, schools, churches, nonprofits and community organizations are all potential fits. The best match is a group that wants to create and distribute forms without coding, can work within its selected plan’s quotas, and does not need multiple admin licenses without budgeting for them.

Pros and cons

• Pros: The builder, templates and email, SMS, link and embed distribution cover several common ways to create and circulate forms.
• Pros: Response management and Excel or CSV downloads support follow-up work beyond the form itself.
• Pros: Business and higher plans combine payment collection with custom confirmation and branding controls.
• Cons: Free and Basic both stop at three forms, and their monthly submission caps are 100 and 250 respectively.
• Cons: Business is capped at 500 monthly submissions; exceeding plan limits can lock forms or block additions.
• Cons: Only one admin license is included, and each additional user adds $14.95 per month.

Alternatives

Typeform is worth considering when a free plan with unlimited forms matters more than response volume: its free tier allows 10 responses per month, substantially fewer than Paperless Forms Free Forever.

Google Drive is a broader storage alternative for someone who primarily needs no-cost storage: its free plan includes 15 GB with a Google Account.

Jotform is another freemium form builder to compare if its free Starter plan’s 5 forms and 100 monthly submissions better match the required form count.

Wufoo is an alternative for someone who values a free allowance of 5 forms, 100 entries per month and 10 fields per form.

Zoho Forms may suit a user prioritizing a higher free submission allowance: its free plan includes 3 forms and 500 submissions per month.

Feathery is another freemium option to compare for its free plan’s 500 monthly submissions and 5 live forms.

Formlets is an alternative with a free Personal plan for publishing one form with unlimited responses.

forms.app is worth comparing when an uncapped free response allowance and unlimited team members matter; its free plan includes 5 forms and unlimited monthly responses.

For a wider comparison, browse Online Form Builders or Form Builder Software.

Verdict

Paperless Forms is a good fit for a small organization or individual who needs no-code forms, flexible distribution and response exports, with payment and branding features available on higher tiers. Its clearest drawbacks are the low submission ceilings on lower plans and the extra cost of every admin beyond the first. Choose it when its plan capacity matches the workflow; look elsewhere if growth or multi-user administration makes those constraints costly.