Onplana

Onplana is built for teams that need formal project controls, portfolio oversight, and collaboration in one workspace. It is particularly well suited to PMOs and organizations moving from Microsoft Project Online, while smaller teams may find its depth more than they need.

Overview

Devsoft Solutions positions Onplana as a Microsoft Project Online replacement, combining structured scheduling with tools for waterfall, agile, and hybrid delivery. Its Gantt view handles critical paths, baselines, float, and finish-to-start, start-to-start, finish-to-finish, and start-to-finish dependencies. That combination is valuable when schedule logic matters; teams managing only a short list of issues may not benefit from the additional machinery.

Migration is a clear strength. Onplana imports Microsoft Project MPP and XML, Primavera XER, Excel, CSV, and Project Online OData. Enterprise customers also receive white-glove migration support from a dedicated specialist, which makes the platform more credible for larger transitions.

Key features

Scheduling and delivery control

Critical-path analysis, baselines, float, resource management, time tracking, and AI task breakdown support disciplined planning rather than simple task assignment. Kanban boards, calendars, and sprints provide alternate views for agile teams, while comments, shared whiteboards, and wikis keep project discussion alongside the work.

AI assistance

Onplana can generate project plans, break down tasks, chat with project context, produce status summaries and reports, detect risks, and surface portfolio insights. AI priority recommendations extend that assistance into planning decisions. These features are most useful when teams have enough structured project data to give the system meaningful context, but the token allowances are one-time allocations on most paid tiers rather than recurring monthly budgets.

Connections and collaboration

Integrations include Microsoft Teams, Microsoft 365 Copilot, Outlook, Power BI, Excel, and MCP connections for Claude, Cursor, and ChatGPT. Browser-based co-editing of Word, Excel, and PowerPoint files can reduce switching for Microsoft-centric teams. Security includes TLS 1.2 or newer in transit, AES-256 at rest, two-factor authentication, tenant data isolation, and a stated policy that customer data is not used to train AI models.

Pricing

Onplana uses a freemium model with a 14-day trial, and paid plans start at $7/user/mo.

The Free plan is suitable for a small evaluation or a very contained project, but its 25-build-per-day cap, two-project ceiling, and non-renewing 100K token bonus limit sustained AI use. Starter fits small working groups; Professional adds room for larger portfolios. Business is the practical tier for broad departmental adoption, while Enterprise adds scale and higher storage. SSO, SCIM, IP allowlisting, audit-log export, and data-residency controls are Enterprise features; customer-managed keys are reserved for Enterprise+.

Platforms

Onplana supports Android, iOS, macOS, Windows, web, browser extensions, API access, and self-hosted deployment. Self-hosting is tied to Enterprise+, making that option relevant where deployment control is a requirement rather than a preference.

Who it's for

Choose Onplana for PMOs, portfolio teams, and organizations coordinating complex dependencies across waterfall, agile, or hybrid projects. It is also a strong candidate for teams replacing Microsoft Project Online because of its import formats and migration support. A lightweight team that needs only simple task tracking should look for a less structured tool.

Pros and cons

• Pros: unusually complete dependency and Gantt controls; broad imports including MPP, XER, and Project Online OData; AI planning, reporting, risk, and portfolio functions; collaboration and Microsoft file co-editing; self-hosted deployment and advanced enterprise controls at the top tier.
• Cons: the Free plan allows only two projects and 300 MB; its 25-build-per-day cap constrains frequent AI work; token bonuses are one-time and do not renew; SSO and related governance controls require Enterprise, while customer-managed keys require Enterprise+.

Alternatives

If you want an AI-first workspace with a free tier for two users, one agent, and up to three apps, consider Taskade AI Agents instead. Asana is the better fit for one or two people managing personal projects on its free Personal plan. Choose ClickUp when unlimited free-plan members and unlimited tasks matter more than Onplana's schedule-model depth. Linear suits product teams wanting unlimited members, two teams, and 250 issues on its free tier. Wrike is an alternative for unlimited free users with 2 GB account storage and 200 active tasks. ProjectLibre is worth considering for Microsoft Project import and Gantt/WBS workflows. Teamwork.com offers a free plan with five projects and five users. Choose Microsoft Project when Planner and Microsoft's own project ecosystem are the priority. For a wider comparison, see AI Project Management Software.

Verdict

Onplana is a strong choice for organizations that need serious schedule logic, multiple migration routes, and AI-assisted portfolio work without abandoning collaboration. Its main reason to look elsewhere is the tier structure: small free-plan caps and one-time AI allowances can become restrictive, while advanced security and self-hosting require the higher-priced tiers.