Online Notary Center

Overview

For an individual notarization, the process is to upload a document, confirm identification, meet a notary by webcam, then pay and download the notarized document. That makes the $25.00 USD one-time option a clear fit for an occasional need; recurring transactions may be better served by a plan with a lower document rate.

Business accounts organize requests in department workspaces, set role-based access, route work to in-house or Online Notary Center notaries, and track audit trails. These controls give recurring work a more structured path than handling each request separately. The REST API and webhooks can connect with CRMs, loan origination, claims, intake, or internal systems; API endpoints use JSON and OAuth 2.0 bearer tokens.

Key features

For notary users, identity checks combine photo-ID analysis and knowledge-based questions with the notary’s visual review during the session. The notary plan includes 10-year video storage. Sessions may be recorded as required or permitted by law, with disclosure and consent where required.

Online Notary Center says stored data is encrypted and documents are kept in secure AWS data centers, with SSL and multi-layer TLS encryption. Its enterprise offering highlights MISMO-ready workflows, HIPAA-aligned safeguards, and SOC 2 Type II audited security and availability controls. Those are relevant considerations for regulated or sensitive workflows, not a substitute for assessing a particular organization’s requirements.

The service supports audio-video sessions, electronic notarization, and notarized record storage. Notary onboarding requires completion of state e-notarization requirements, commission information, a digital certificate, and system training. The company says it is not a law firm and does not provide legal advice.

Pricing

Business Standard costs 0.00 USD per free, with notarization at $25.00/document. Additional seals and signers cost $25 each. It provides a free entry point, but the transaction price is the same as individual notarization, and additions can make multi-signer or multi-seal requests costly.

Individual notarization is 25.00 USD per once and includes one notary, one seal, and one signer. Each additional seal or signer costs $25. It is the most straightforward option for a single document and signer, rather than a stream of business requests.

Business Premium costs 29.95 USD per month, with documents at $18.95/document, additional seals at $9.95 each, and additional signers at $18.95 each. The lower transaction and add-on rates suit repeat business use, though the monthly fee makes it less compelling for occasional activity.

Notary Professional has custom pricing, is billed annually, and charges $9.95/document. It includes one seal and signer, with additional seals or signers at $4 each. This is aimed at notaries handling ongoing volume; the annual billing term and custom plan price matter when comparing total costs.

Business Enterprise uses volume-based pricing and custom billing for enterprise workflows and features. It is the relevant tier for organizations seeking those workflows at scale, but requires a custom quote rather than a stated monthly price.

Platforms

Online Notary Center supports Android, iOS, and web. Mobile support is via mobile web, so the platform list should not be read as confirmation of a dedicated native mobile experience.

Who it's for

Financial services, healthcare, construction, real estate, government, and insurance are named as business workflow industries. Teams in these sectors may value workspaces, permission controls, routing, audit trails, and API connections. Business support hours are Monday through Friday, 8:30 AM–5:00 PM PST, by phone at (800) 809-7019.

Individuals needing a single remote notarization can use the one-time option, while notaries may find the Professional plan’s per-document rate and lower add-on fees more suitable for recurring work. It is a weaker fit when many signers or seals are needed at the individual rate.

Pros and cons

• Pros: Business workspaces, role-based access, routing, audit trails, and API/webhook support address coordination needs that a one-off notarization flow does not.
• Pros: Premium and Professional pricing lower document or add-on costs relative to the $25 individual transaction, which can benefit recurring use.
• Cons: Extra seals and signers can substantially raise the cost of Business Standard and individual notarizations.
• Cons: Professional and Enterprise require custom pricing, so their full plan cost cannot be compared from the stated rates alone.

Alternatives

Consider Secured Signing if a free account capped at three documents per month or its broad platform support better fits your needs; its Notary Business Annual Plan is priced at 361430.00 USD per year (billed $430 Billed).

NotaryCentral is another option, with a free Business Suite covering the first 15 RON signings and a free e-Journal plan. Choose BlueNotary if unlimited general notary work, an electronic journal, and 10-year session-recording storage on its free Basic GNW plan are the priority.

Notaron offers a free Notary Free plan for general notary work, BYOC, BYORO, and a digital seal. Notary Hub may suit consumers who prefer a free account with per-document charges: its first seal is $21 and each additional seal is $15.

OneNotary offers pay-as-you-go online notarizations starting at $25, mobile notarizations starting at $80, and seven days of document storage. For teams seeking API access, custom branding, advanced transaction forms, and signing rules, Proof Notarize has a Pro+ plan at 199.00 USD per month plus transaction fees. Epic River is another paid alternative.

Browse the Legal Notarization Software or Online Notary Software directories to compare more options.

Verdict

Online Notary Center is a strong fit for teams that need remote notarization alongside request routing, audit trails, and integration options, and for notaries whose volume supports a custom-priced Professional plan. Its main advantage is that combination of service and workflow controls; its main drawback is transaction costs that rise with extra seals and signers, plus custom pricing at the higher-volume tiers. Individuals with one document can use the one-time option, but frequent or multi-party users should compare total transaction costs before settling on a plan.