Onfile collects, reviews, tracks, and renews vendor compliance documents such as certificates of insurance, W-9s, and licenses. Vendors can upload requested files through secure links without creating accounts. AI extracts and flags document fields, while the customer makes the final review and approval decision. Automated reminders cover missing or expiring documents on a 30/14/7-day schedule. Reports include compliance summaries, missing-document reports, expiration reports, and vendor packets. Onfile is available through the web and an API, with live integrations listed for Stripe, Resend, AI Vision, and Supabase. The service describes organization-level data separation, controlled access, private storage, activity logs, encryption in transit and at rest, and row-level tenant isolation. Plans start at 49.00 USD per month, and a 14-day trial is offered. Starter allows up to 25 vendors, 3 team users, 25 AI COI scans monthly, and 2 GB storage. Growth costs 99.00 USD per month; Pro costs 299.00 USD per month. Legal, insurance, and risk decisions remain the customer’s responsibility.
Who it is for
Onfile suits property managers, contractors, facilities teams, operations teams, and businesses managing vendor compliance records. It is useful where document collection, reminders, review, and renewal tracking are needed.
What is good
- Secure uploads without vendor accounts
- AI field extraction and flagging
- Automated 30/14/7-day reminders
- Compliance and expiration reporting
- Encryption and tenant isolation described
What to know first
- Starts at 49.00 USD per month
- No free plan
- Customers make final compliance decisions
- Some integrations are only planned
Verdict
Onfile brings vendor document collection, review, reminders, and reporting into one web and API service. Its paid plans and customer responsibility for final compliance decisions are important considerations.
Onfile plans and pricing
All plansCompared on property management vendor management software
- Free plan
- No
- Paid from
- $49/mo
- Vendor onboarding
- Yes
- Compliance documents
- Yes
- Insurance tracking
- Yes
- Assignment workflows
- Yes
- Vendor messaging
- Yes
