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Onfile
What Onfile is
Onfile collects, reviews, tracks, and renews vendor compliance documents such as certificates of insurance, W-9s, and licenses. Vendors can upload requested files through secure links without creating accounts. AI extracts and flags document fields, while the customer makes the final review and approval decision. Automated reminders cover missing or expiring documents on a 30/14/7-day schedule. Reports include compliance summaries, missing-document reports, expiration reports, and vendor packets. Onfile is available through the web and an API, with live integrations listed for Stripe, Resend, AI Vision, and Supabase. The service describes organization-level data separation, controlled access, private storage, activity logs, encryption in transit and at rest, and row-level tenant isolation. Plans start at $49 a month, and a 14-day trial is offered. Starter allows up to 25 vendors, 3 team users, 25 AI COI scans monthly, and 2 GB storage. Growth costs $99 a month; Pro costs $299 a month. Legal, insurance, and risk decisions remain the customer’s responsibility.
Who it suits
Onfile suits property managers, contractors, facilities teams, operations teams, and businesses managing vendor compliance records. It is useful where document collection, reminders, review, and renewal tracking are needed.
What it does well
- Secure uploads without vendor accounts
- AI field extraction and flagging
- Automated 30/14/7-day reminders
- Compliance and expiration reporting
- Encryption and tenant isolation described
What to know first
- Starts at $49 a month
- No free plan
- Customers make final compliance decisions
- Some integrations are only planned
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Pro | $299/month · Up to 500 vendors · 25 team users · 1,000 AI scans/month · 100 GB storage | $299 a month |
| Starter | $49/month · Up to 25 vendors · 3 team users · 25 AI COI scans/month · 2 GB storage | $49 a month |
| Growth | $99/month · Up to 100 vendors · 10 team users · AI-assisted COI extraction · automated reminder sequences · 20 GB storage | $99 a month |
As getonfile.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Verdict
Onfile brings vendor document collection, review, reminders, and reporting into one web and API service. Its paid plans and customer responsibility for final compliance decisions are important considerations.
Facts from Onfile's own pages
- Audience
- Onfile is built for property managers, contractors, facilities teams, operations teams, and businesses managing vendor documents. · app.getonfile.com, 7 Oct 2026
- Company
- The Terms identify the operator as Lozort Federal LLC, a Texas company based in Houston. · app.getonfile.com, 7 Oct 2026
- Document review
- AI extracts and flags document fields, while the customer makes the final review and approval decision. · getonfile.com, 7 Oct 2026
- Encryption
- The pricing page says data is encrypted in transit and at rest and protected by row-level tenant isolation. · app.getonfile.com, 7 Oct 2026
- Integrations
- The site lists Stripe, Resend, AI Vision, and Supabase as live integrations, and identifies Slack and property-management and accounting products as planned or coming soon. · getonfile.com, 7 Oct 2026
- Limits
- The site says Onfile does not provide legal, insurance, or risk-management advice, and users are responsible for final compliance decisions. · getonfile.com, 7 Oct 2026
- Purpose
- Onfile collects, reviews, tracks, and renews vendor compliance documents such as COIs, W-9s, and licenses. · getonfile.com, 7 Oct 2026
- Reminders
- The site describes automated reminders for missing or expiring documents and a 30/14/7-day reminder cadence. · getonfile.com, 7 Oct 2026
- Reporting
- Onfile offers compliance summaries, missing-document reports, expiration reports, and vendor packets. · getonfile.com, 7 Oct 2026
- Security
- Onfile describes organization-level data separation, controlled access, private document storage, and activity logs. · app.getonfile.com, 7 Oct 2026
- Support
- The site offers hands-on onboarding and direct access to the team for design partners. · getonfile.com, 7 Oct 2026
- Uploads
- Vendors can upload requested documents through secure links without creating an account. · getonfile.com, 7 Oct 2026