Freedom251 › Hotel Accounting Software
mycloud Back Office
What mycloud Back Office is
mycloud Back Office is an accounting system for hospitality businesses, from independent properties to hotel chains. Its modules cover sales and debtors, purchases and creditors, petty cash, bank reconciliation, general ledger, and financial reporting. It supports multi-property accounting and department reporting, with deployment options that include on-site installation, a chain data centre, or use as a service.
Purchasing tools can create draft orders from reorder policies, recent purchase terms, or supplier quotations. Inventory functions cover goods receiving, stock tracking, and stock takes. For food and beverage operations, F&B Costing compares actual consumption with expected use based on recipes and menu sales, and produces variance, menu engineering, and food-cost reports. A membership module records members and bills by membership type and optional services, with connections to PMS, POS, and events and catering modules.
Transactions can hold scanned supporting documents, and reports can be viewed on screen or sent by email. The system has interfaces for some PMS, POS, payroll, and other systems, while third-party systems can use its standard interfaces. VAT and tax reporting is designed around local statutory requirements, with coverage varying by country or region. Pricing pages list room-based rates, and a free trial is offered.
Who it suits
It suits independent hospitality units and hotel chains that need accounting, purchasing, inventory, or food-costing tools. Multi-property support and department reporting are relevant to operators managing more than one property or business area.
What it does well
- Includes bank reconciliation and general ledger modules.
- Supports multi-property and department reporting.
- Creates draft purchase orders from reorder policies or quotations.
- Tracks inventory receiving, stock takes, and consumption.
- Compares food use with recipe and menu sales expectations.
- Attaches scanned documents to transactions.
What to know first
- Rates require a 20-room minimum.
- Tax-reporting coverage varies by country or region.
- Interfaces are described for some external systems, not all.
Limits
The listed Basic, Standard, and Premium rates each have a 20-room minimum. VAT and tax-reporting coverage varies by country or region.
Getting started
- Visit the mycloud Back Office website.
- Choose a deployment approach: on-site, chain data centre, or service.
- Request the free trial.
- Select a room-based rate: Basic at GBP £ 8 per room / month, Standard at GBP £ 12 per room / month, or Premium at GBP £16 per room / month; each has a 20-room minimum.
Verdict
Choose mycloud Back Office if your hospitality operation needs accounting alongside purchasing, inventory, food costing, or multi-property functions. Check local tax-reporting coverage and confirm that its available interfaces suit the systems you use.
Questions
How much does mycloud Back Office cost?
The pricing page lists Basic at GBP £ 8 per room / month, Standard at GBP £ 12 per room / month, and Premium at GBP £16 per room / month. Each has a 20-room minimum; plan inclusion for Back Office is not established by these rates.
Is there a free plan or trial?
There is no free plan. A free trial is offered.
Where can it be deployed?
The web-based system can be deployed on-site, hosted at a chain data centre, or used as a service.
What systems does it connect with?
The maker describes interfaces for some PMS, POS, payroll, and other systems. Membership accounting also integrates with PMS, POS, and events and catering modules.
Who makes mycloud Back Office?
It is developed by Prologic First, an independent private company serving the hospitality industry across the UK, Asia, Africa, and the Middle East.
Does it support local tax reporting?
VAT and tax reporting is intended to support local statutory requirements. Coverage varies by country or region.
Facts from mycloud Back Office's own pages
- Accounting
- Modules include sales and debtors, purchases and creditors, petty cash, bank reconciliation, general ledger, and financial reporting. · mycloudhospitality.uk, 9 Oct 2026
- Audience
- The product is presented for independent hospitality units and hospitality chains. · mycloudhospitality.uk, 9 Oct 2026
- Company
- mycloud is developed by Prologic First, which the maker describes as an independent private company serving the hospitality industry across the UK, Asia, Africa, and the Middle East. · mycloudhospitality.uk, 9 Oct 2026
- Deployment
- The web based system can be deployed on-site, hosted at a chain data centre, or used as a service. · mycloudhospitality.uk, 9 Oct 2026
- Electronic records
- The maker says supporting documents can be scanned and attached to transactions, while reports and historical records can be handled electronically. · mycloudhospitality.uk, 9 Oct 2026
- Food costing
- The F&B Costing module compares actual consumption with expected consumption based on recipes and menu sales, and generates variance, menu engineering, and food cost reports. · mycloudhospitality.uk, 9 Oct 2026
- Free trial
- The maker offers a free 30-day trial. · mycloudhospitality.uk, 9 Oct 2026
- Integrations
- The maker says interfaces exist for some PMS, POS, payroll, and other systems, and that third-party systems can use its standard interfaces. · mycloudhospitality.uk, 9 Oct 2026
- Interfaces
- The open system has interfaces with some PMS, POS, and payroll systems, and third party systems can use its standard interfaces. · mycloudhospitality.uk, 9 Oct 2026
- Inventory and costing
- Inventory supports receiving, stock takes, and consumption tracking, while F&B Costing compares actual use with recipe and menu sales expectations. · mycloudhospitality.uk, 9 Oct 2026
- Maker
- The about page says mycloud is developed by Prologic First, an independent private company serving the hospitality industry across the UK, Asia, Africa, and the Middle East. · mycloudhospitality.uk, 9 Oct 2026
- Membership accounting
- The membership accounting module records members, supports billing by membership type and optional services, and integrates with PMS, POS, and events and catering modules. · mycloudhospitality.uk, 9 Oct 2026
- Multi-property
- The product page describes Back Office as a multi-property system that supports hotel-chain functions. · mycloudhospitality.uk, 9 Oct 2026
- Multi-property use
- The maker describes Back Office as a multi-property system that supports hospitality chain functions. · mycloudhospitality.uk, 9 Oct 2026
- Paper reduction
- Transactions can have scanned supporting documents attached, and reports can be viewed on screen or distributed by email. · mycloudhospitality.uk, 9 Oct 2026
- Pricing
- The pricing page lists Basic at GBP £ 8 per room / month with a 20-room minimum, Standard at GBP £ 12 per room / month with a 20-room minimum, and Premium at GBP £16 per room / month with a 20-room minimum; it does not specify Back Office plan inclusion. · mycloudhospitality.uk, 9 Oct 2026
- Purchasing
- Regular purchase requirements can be generated from reorder policies, with draft orders based on recent purchase terms or supplier quotations. · mycloudhospitality.uk, 9 Oct 2026
- Purchasing and inventory
- Purchasing features include reorder-based draft orders, rate contracts, goods receiving, inventory tracking, and stock takes. · mycloudhospitality.uk, 9 Oct 2026
- Purpose
- mycloud Back Office is a hospitality accounting system that supports the Uniform System of Hospitality Accounting and statutory reporting. · mycloudhospitality.uk, 9 Oct 2026
- Support
- The product page quotes a customer describing Prologic First's technical services as committed and responsive. · mycloudhospitality.uk, 9 Oct 2026
- Tax reporting
- VAT and tax reporting is intended to support local statutory requirements, but the maker says coverage varies by country or region and should be checked. · mycloudhospitality.uk, 9 Oct 2026
Where mycloud Back Office stands on Freedom251
- Hotel Accounting Software#10 of 34