Freedom251 › Meeting Notes Software
MyBoardMinutes
What MyBoardMinutes is
MyBoardMinutes is a web platform for school board administration. It supports agenda creation, meeting minutes, vote recording, document management, and publication of public records. Its agenda builder handles classified and reorderable items, time allocations, and presenter names. The minutes editor records motions, seconds, roll-call votes, quorum checks, and adjournment time. Districts can publish searchable agendas, minutes, and supporting documents through an ADA-compliant public portal. An AI archive chatbot answers plain-language questions with cited answers from archived minutes. Staff or board members can receive action items with due dates, and unfinished items move to the next agenda. Compliance records include notice deadlines, quorum, individual votes, executive-session items, and a timestamped audit trail. The platform and portal are described as WCAG 2.1 Level AA compliant, with tagged PDF exports. Starter costs $99 a month; District costs $149 a month.
Who it suits
It is intended for board clerks, administrators, board members, community members, and constituents. Districts needing public records, accessibility features, and meeting follow-up tools may find it suitable.
What it does well
- Builds classified, reorderable agendas
- Records motions, votes, and quorum
- Publishes searchable public records
- Tracks action items with due dates
- Includes cited AI archive answers
What to know first
- Starter supports seven board members
- Starter includes 5 GB storage
- No free plan
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Starter | $99/month · Up to 7 board members · 5 GB document storage · Google SSO · Email support | $99 a month |
| District | $149/month · Unlimited board members · 25 GB document storage · Microsoft SSO · Priority support | $149 a month |
| Enterprise | Custom · Isolated database per district · Custom domain · Multi-district management · SLA and uptime guarantee · Dedicated onboarding | On request |
As myboardminutes.com lists them, read 12 Oct 2026. The maker's own page has the final word.
Verdict
MyBoardMinutes brings meeting preparation, records publication, compliance tracking, and follow-up into one web service. The Starter and District tiers differ mainly in member capacity, storage, support, and sign-on options.
Facts from MyBoardMinutes's own pages
- Accessibility
- The company says the platform and public portal meet WCAG 2.1 Level AA standards and exported PDFs are tagged for accessibility. · myboardminutes.com, 12 Oct 2026
- Action-item tracking
- Yes · myboardminutes.com, 22 Sept 2026
- Action tracking
- Staff or board members can be assigned action items with due dates, and open items carry forward to the next agenda. · myboardminutes.com, 12 Oct 2026
- Agenda builder
- The agenda builder supports classified and reorderable agenda items, time allocations, and presenter names. · myboardminutes.com, 12 Oct 2026
- AI archive search
- The AI archive chatbot answers plain-language questions with cited answers drawn from archived minutes. · myboardminutes.com, 12 Oct 2026
- Compliance records
- The platform tracks notice deadlines, quorum, individual votes, executive-session items, and a timestamped audit trail. · myboardminutes.com, 12 Oct 2026
- Free plan
- No · myboardminutes.com, 22 Sept 2026
- Integrations
- The site lists Google SSO, Microsoft SSO, and YouTube livestream embedding in its plan features. · myboardminutes.com, 12 Oct 2026
- Intended users
- The site identifies board clerks, administrators, community members, and constituents as its audiences. · myboardminutes.com, 12 Oct 2026
- Minutes and votes
- The minutes editor records motions, seconds, roll call votes, quorum verification, and adjournment time. · myboardminutes.com, 12 Oct 2026
- Public portal
- Districts can publish searchable agendas, minutes, and supporting documents on an ADA-compliant public portal. · myboardminutes.com, 12 Oct 2026
- Purpose
- MyBoardMinutes is a school board meeting platform for creating agendas and minutes, recording votes, managing documents, and publishing public records. · myboardminutes.com, 12 Oct 2026
- Searchable archive
- Yes · myboardminutes.com, 22 Sept 2026
- Setup
- The company says most districts can be set up within one business day, with no IT involvement or server setup required. · myboardminutes.com, 12 Oct 2026
- Starter limits
- Starter is limited to seven board members and includes 5 GB of document storage. · myboardminutes.com, 12 Oct 2026
- Support
- Starter includes email support, while District includes priority support. · myboardminutes.com, 12 Oct 2026
Where MyBoardMinutes stands on Freedom251
- Meeting Notes Software#111 of 112