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Hibox for Nonprofits
What Hibox for Nonprofits is
Hibox for Nonprofits is program management software for youth-serving organizations, social services, and community programs. It brings participant tracking, outcome measurement, family communication, forms, scheduling, and incident reporting into one system. Its client tracking CRM records real-time enrollment and attendance, progress, program completion, outcomes, and goals. Teams can collect registrations, intake details, evaluations, and consent, then schedule sessions and record attendance. A communication center supports automated email and text messages, reminders, broadcasts, individual messages, and communication history. Staff can document incidents with categories, supporting files, and witness statements, notify supervisors, and prepare reports for compliance and board review.
The product page claims HIPAA and FERPA compliance and describes encryption in transit and at rest, access controls, audit logs, backups, disaster recovery, and secure hosting. Hibox says personal data is encrypted and held on servers in the United States or Europe, and that it does not sell or redistribute that data. An Outlook Calendar connection uses a Microsoft Office 365 account. Setup assistance covers participant data migration, custom forms, staff training, and communication workflows. The software is available on web, iOS, and Android. Monthly Starter pricing begins at $99.00 USD, and a 14-day trial is offered; there is no free plan.
Who it suits
Hibox for Nonprofits suits youth-serving organizations, social services, and community programs that need to track participants and outcomes alongside family communication. It also fits teams that need intake and consent forms, session scheduling, or structured incident reports.
What it does well
- Tracks enrollment, attendance, progress, completion, outcomes, and goals.
- Includes registration, intake, evaluation, and consent forms.
- Supports automated email and text messaging, reminders, and broadcasts.
- Incident reports can include documentation and witness statements.
- Volunteer and board accounts are free and excluded from bundle user limits.
What to know first
- There is no free plan; the trial lasts 14 days.
- Starter is limited to five staff users, 5GB storage, and 500 SMS credits monthly.
- The listed Enterprise plan has no stated price.
Limits
The monthly Starter plan allows up to five staff users, 5GB of storage, and 500 SMS credits. The 14-day trial is the available trial period; there is no free plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Starter | Monthly · Up to 5 staff users · Unlimited participants · Unlimited parents & guardians · 5GB storage · 500 SMS credits/mo | $99 a month |
| Pro | Monthly · Up to 15 staff users · 25GB storage · 1,000 SMS credits/mo | $299 a month |
| All-in-One Bundle Starter | Monthly · 1–5 users · All 7 modules · Volunteer and board member accounts free | $199 a month |
| All-in-One Bundle Pro | Monthly · 6–15 users · All 7 modules · Volunteer and board member accounts free | $499 a month |
| All-in-One Bundle Enterprise | Monthly, plus $25/user over 15 · 16+ users · All 7 modules · Volunteer and board member accounts free | $499 a month |
| Enterprise | Talk to Sales · Unlimited staff users · Up to 1TB storage · 1,500 SMS credits/mo | On request |
As hibox.co lists them, read 29 Sept 2026. The maker's own page has the final word.
Getting started
- Visit the Hibox for Nonprofits website.
- Choose a monthly plan or start the 14-day trial.
- Use the web app or access it on iOS or Android.
- Connect Outlook Calendar through a Microsoft Office 365 account if needed.
- Arrange migration, custom forms, staff training, or workflow assistance with Hibox.
Verdict
Choose Hibox for Nonprofits if your organization needs participant records, outcomes, communications, forms, and incident reporting in one program management system. Look elsewhere if you need a free plan or need to know Enterprise pricing before requesting it.
Questions
How much does Hibox for Nonprofits cost?
Monthly Starter is $99 a month, Pro is $299 a month, and All-in-One Bundle Starter is $199 a month. All-in-One Bundle Pro is $499 a month; All-in-One Bundle Enterprise is $499 a month plus $25 per user over 15. The Enterprise program management plan has no listed price.
Is there a free plan or trial?
There is no free plan. A 14-day trial is offered.
Which platforms does it support?
Hibox for Nonprofits is available on web, iOS, and Android.
What does it do for participant management?
It tracks enrollment, attendance, participant progress, program completion, outcomes, and goals. It also includes registration, intake, evaluation, and consent forms, plus session scheduling and attendance tracking.
Does it integrate with Outlook?
An Outlook Calendar can be connected through a Microsoft Office 365 account.
What security and privacy measures does Hibox describe?
The product page claims HIPAA and FERPA compliance and lists encryption, access controls, audit logs, backups, disaster recovery, and secure hosting. Hibox says personal data is encrypted, stored in the United States or Europe, and not sold or redistributed.
Facts from Hibox for Nonprofits's own pages
- Audience
- The product page says the software is designed for youth-serving organizations, social services, and community programs. · hibox.co, 29 Sept 2026
- Communications
- Its communication center lists automated email and text messaging, reminders, broadcasts, individual messaging, and communication history. · hibox.co, 29 Sept 2026
- Company location
- Hibox says it is made in Iowa, USA. · hibox.co, 29 Sept 2026
- Enterprise support
- The Enterprise program management plan lists premium support and a dedicated account manager. · hibox.co, 29 Sept 2026
- Forms and sessions
- The software includes registration and intake forms, evaluation surveys, consent forms, and session scheduling with attendance tracking. · hibox.co, 29 Sept 2026
- Free plan
- No · hibox.co, 20 Sept 2026
- Headquarters
- Iowa, USA · hibox.co, 28 Sept 2026
- Incident reporting
- Staff can categorize incidents, attach documentation and witness statements, notify supervisors, and generate reports for compliance and board review. · hibox.co, 29 Sept 2026
- Integrations
- Hibox's Outlook integration guide describes connecting an Outlook Calendar through a Microsoft Office 365 account. · hibox.co, 29 Sept 2026
- Participant tracking
- The client tracking CRM lists real-time enrollment and attendance, participant progress, program completion, outcomes, and goal tracking. · hibox.co, 29 Sept 2026
- Privacy and data location
- The privacy policy says personal data is encrypted and stored on servers in the United States or Europe, and that Hibox does not sell or redistribute user personal data. · hibox.co, 29 Sept 2026
- Purpose
- Hibox describes its program management software as a tool for nonprofits to measure outcomes and impact, track clients, and communicate with families. · hibox.co, 29 Sept 2026
- Security claims
- The product page claims HIPAA and FERPA compliance and lists encryption at rest and in transit, granular access controls, audit logs, backups, disaster recovery, and secure hosting. · hibox.co, 29 Sept 2026
- Setup support
- Hibox lists participant data migration, custom form creation, staff training, and communication workflow optimization as setup assistance. · hibox.co, 29 Sept 2026
- Volunteer and board accounts
- Hibox says volunteer and board member accounts are free and do not count toward the bundle user limit. · hibox.co, 29 Sept 2026
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