Gordian VFA Capital Planning

Overview

The platform brings portfolio asset records, long-term cost forecasts and project planning into one workflow. Teams can model funding and spending scenarios, score and bundle projects, and turn those choices into capital plans and executive reports on benchmarks and progress. The focus is facilities investment planning rather than general project management.

Forecasting connects spending levels to expected facility conditions, helping decision-makers weigh the consequences of competing budgets. Portfolio comparisons can use benchmarks such as the Facility Condition Index, while the asset database captures information spanning location, condition, costs, requirements and plans.

Key features

• Scenario planning: Model funding and spending options, prioritize projects, and produce actionable capital plans. This is useful when teams need to explain how investment choices support organizational missions.
• Asset and portfolio data: Custom fields, drop-down lists, and sorting, grouping and filtering by criteria such as site, building type, size and ownership let teams shape portfolio views around their needs. Records can also connect to drawings, photos, documents and external links.
• Cost estimation: Support for RSMeans Data, BCIS, BOMA, third-party sources and proprietary cost data gives teams several ways to ground estimates in their preferred inputs.
• Assessments and integration: VFA Auditor supports budget scenarios, prioritization and analytics; approved field assessments can update the planning software automatically. A self-service assessment solution for iPad and Android captures facility condition data.
• Broader portfolio context: Optional services can add dashboard data from other applications. ERP connectivity is through an API.

Cloud access supports stakeholders using desktop or mobile tablet devices. The mobile assessment capability is specifically described for iPad and Android, rather than as a promise that every function is available on every mobile platform.

Pricing

VFA Capital Planning Software: custom pricing; a demo can be requested. The paid plan includes project investment models, asset budgeting, multi-year planning and scenario analysis. There is no public price to compare against a team’s budget, so buyers should establish the subscription and maintenance terms directly before committing.

No cheaper tier or free plan is described. Support requires a properly licensed product and a current, valid maintenance contract. Email, website and phone support runs Monday through Friday, 8am–8pm EST for CA/US hours; eligible products also have 24/7 online customer communities.

Gordian says it maintains commercially reasonable administrative, technical and physical security, and customers retain ownership of their data. After subscription termination, however, Gordian has no obligation to maintain customer data beyond 30 days. Exported copies are provided in Gordian’s standard format at its standard fee upon request, making an exit and export plan important for organizations with retention requirements.

Platforms

The product is offered for Android, iOS and web. Cloud access supports desktop and mobile tablet use, while the self-service facility assessment solution is available on iPad and Android devices.

Who it's for

VFA Capital Planning is a strong fit for facilities professionals managing multi-year investment across a portfolio, especially when they need to connect condition assessments and cost assumptions to prioritized projects and executive reporting. Organizations that need flexible portfolio fields or industry benchmarks have a clear reason to consider it.

It is less compelling for a small operation seeking a transparent entry price, or for buyers who require a longer guaranteed post-termination data-retention period. Those teams should resolve pricing, maintenance and export terms before treating the platform as a fit.

Pros and cons

• Pro: Scenario analysis links spending choices with facility conditions, supporting more grounded multi-year budget decisions.
• Pro: Asset records, customizable portfolio views, multiple cost-data sources and condition benchmarking support detailed planning across varied facilities.
• Pro: Approved VFA Auditor assessments can update planning data automatically, reducing the gap between field assessment and capital planning.
• Con: Custom pricing makes affordability difficult to assess before contacting Gordian.
• Con: Data is not guaranteed to be maintained beyond 30 days after termination, and export is in Gordian’s standard format at its standard fee upon request.
• Con: Support is conditional on a current, valid maintenance contract; online community access is limited to eligible products.

Alternatives

Oxand Simeo is worth considering when a free starting point matters: Simeo Lite is free for up to three buildings, but includes no simulation. Its paid Inventory plan covers unlimited buildings and sites, while VFA Capital Planning’s stated strengths center on scenario modeling and integrated capital planning.

Trimble Viewpoint Vista may suit buyers comparing cloud-hosted and on-premises deployments; its Vista plan is priced by contacting sales. Aurigo Masterworks is an enterprise capital program management platform with custom pricing. Oracle Primavera Cloud is a paid alternative with hosted named-user services, including Progress at 12.00 USD per month and Task Management at 55.00 USD per month. Siemens Origin is another paid option.

Euna Budget offers Enterprise for large and complex jurisdictions, with added configurability, dedicated guidance and strategic support; its Professional plan is also available. Facilities Planner is a paid web and API option. Intellis FOUNDATION offers configurable Conditions, Needs, Projects and Plans modules, making it a relevant comparison for buyers seeking modular facilities-planning capabilities. For a broader comparison, see Capital Planning Software.

Verdict

Choose Gordian VFA Capital Planning if your facilities team needs a connected way to forecast costs, compare portfolio condition and prioritize multi-year investments. Its combination of asset data, scenario planning and assessment integration is the central case for it. Look elsewhere if a transparent price or a longer guaranteed post-termination data-retention period is essential.