Freedom251 › Exhibitor Management Software
ExpoHQ
What ExpoHQ is
ExpoHQ is a platform for trade fair operators managing shows from exhibitor contracts through analytics. Its exhibitor portal handles booth contracts, payments, deadlines, logistics forms, badge allocation, stand passes, and co-exhibitors. A drag-and-drop hall builder supports multiple floors, polygon booths, zone pricing, and real-time availability. Visitor tools include pre-registration, qualification fields, badge printing, self-service check-in kiosks, and capacity monitoring. Conference tools cover abstract review, conflict-aware session scheduling, attendee bookings with waitlists, and live Q&A. A white-label mobile app provides personalised agendas, exhibitor search, session booking, live floor maps, and push notifications. Listed integrations include Salesforce, SAP, Oracle, Cvent, Stripe, Mailchimp, Zapier, Google Calendar, Azure AD, SAML 2.0, REST API, and Power BI. ExpoHQ states ISO 27001-certified infrastructure, GDPR-native architecture, DPA documentation, UK and EU data residency options, and a contractually guaranteed 99.9% uptime SLA.
Who it suits
ExpoHQ is designed for independent organisers, mid-market operators, and Messe-scale teams running complex, multi-hall or multi-country events. It suits operators needing exhibitor, visitor, conference, floor-planning, and analytics tools together.
What it does well
- Exhibitor contracts and payment collection
- Multi-floor drag-and-drop hall planning
- Visitor registration, badges, and capacity monitoring
- White-label attendee app
- Listed CRM, ERP, and marketing integrations
What to know first
- No free plan
- Starts at $499 a month
- Advanced operations may require higher plans
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Enterprise | Up to 30 shows/year · 5,000 exhibitor portals · White-label attendee app · Lead retrieval & matchmaking · Advanced analytics & reporting · CRM & ERP integrations · Dedicated customer success manager | $2,499 a month |
| Starter Organiser | Simple monthly subscription · Up to 5 shows/year · 500 exhibitor portals · Interactive floor plan · Attendee web portal · Standard analytics · Email support | $499 a month |
| Global Portfolio | Unlimited everything · Multi-brand white-labelling · Custom integrations & API · On-premise / private cloud option · 99.9% uptime SLA · 24/7 dedicated support team · Quarterly business reviews | On request |
As expo-hq.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Verdict
ExpoHQ brings exhibitor, visitor, conference, mobile, and analytics workflows into one trade fair platform. Its plan structure and starting price make a direct review of operational needs important.
Facts from ExpoHQ's own pages
- Attendee app
- The white-label mobile app offers personalised agendas, exhibitor search, session booking, live floor maps, and push notifications. · expo-hq.com, 8 Oct 2026
- Company
- The footer identifies ExpoHQ Ltd as registered in England & Wales; the opened page does not state its headquarters or founding year. · expo-hq.com, 8 Oct 2026
- Conference features
- Speaker and session tools include abstract review, session scheduling with conflict detection, attendee booking with waitlists, and live Q&A. · expo-hq.com, 8 Oct 2026
- Exhibitor management
- The exhibitor portal supports booth contracts, payments, deadline tracking, logistics forms, badge allocation, stand passes, and co-exhibitor management. · expo-hq.com, 8 Oct 2026
- Floor planning
- Its drag-and-drop hall builder supports multiple floors, polygon booth drawing, zone pricing, and real-time availability. · expo-hq.com, 8 Oct 2026
- Integrations
- The site lists Salesforce, SAP, Oracle, Cvent, Stripe, Mailchimp, Zapier, Google Calendar, Azure AD, SAML 2.0, REST API, and Power BI integrations. · expo-hq.com, 8 Oct 2026
- Intended customers
- The site describes the platform as designed for complex, multi-hall, multi-country operations and identifies independent organisers, mid-market operators, and Messe-scale operators in its plan descriptions. · expo-hq.com, 8 Oct 2026
- Purpose
- ExpoHQ describes itself as a single platform for trade fair operators to manage shows from exhibitor contracts through analytics. · expo-hq.com, 8 Oct 2026
- Security
- ExpoHQ states that its infrastructure is ISO 27001 certified and describes GDPR-native data architecture, DPA documentation, and UK and EU data residency options. · expo-hq.com, 8 Oct 2026
- Support
- The pricing page says all plans include onboarding, dedicated support, and SLA guarantees; the Global Portfolio plan includes a 24/7 dedicated support team. · expo-hq.com, 8 Oct 2026
- Uptime
- The site states a contractually guaranteed 99.9% uptime SLA. · expo-hq.com, 8 Oct 2026
- Visitor management
- Visitor features include online pre-registration, custom qualification fields, badge printing, self-service check-in kiosks, and capacity monitoring. · expo-hq.com, 8 Oct 2026
Where ExpoHQ stands on Freedom251
- Exhibitor Management Software#20 of 31