Freedom251 › Expense Reimbursement Software
Expensya
What Expensya is
Expensya is paid expense-management software for controlling business spending and giving finance teams visibility into company costs. It runs on the web, Android, and iOS, and offers a 30-day trial but no free plan. Its OCR+ technology extracts receipt details in more than 70 languages, with stated accuracy of 93% or higher. Employees can digitize receipts, create expense reports, submit them for review, and record mileage or per diem expenses. Companies can configure expense rules, reimbursement limits, alerts, and automated validation workflows. AI Receipt Verification flags suspicious AI-generated receipts, while duplicate expenses can trigger alerts. Expensya supports virtual and physical cards, individual and team budgets, and spending controls. Integrations cover travel, accounting, ERP, HR, payroll, and banking systems, with documented APIs. It also offers certified cloud archiving adapted to legal frameworks in multiple countries. Pricing starts at €4/user/mo when billed annually.
Who it suits
Expensya suits businesses managing receipts, reimbursements, mileage, per diem, approvals, cards, and spending policies. Its small-business offer targets companies with 100 users or fewer, while an enterprise package is also available.
What it does well
- Web, Android, and iOS apps
- OCR+ supports 70+ languages
- Configurable policy validation
- Virtual and physical cards
- 30-day free trial
What to know first
- No free plan
- Some exports and integrations are Gold-only
- Premium pricing not listed
- Payment and bank integrations may be add-ons
Limits
There is no free plan. In the small-business comparison, full CSV export, integration activation, export activation, and credit-card statement import activation are Gold-only features.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Silver | annually · Recommended for 1–10 licenses; €4–€5 per license/month by tier; unlimited OCR+; mileage; multi-level validation; PDF and Excel export | €5 a year |
| Gold | annually · Recommended for 11–99 licenses; €6.40–€8 per license/month by tier; unlimited OCR+; legal archiving in France; mileage; integrations; policy validation; advances | €8 a year |
| Premium | Enterprise package; contact sales; Expensya Payment, Microsoft Teams integration, and Bank integration sold separately as add-ons | On request |
As expensya.com lists them, read 8 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Expensya website
- Choose the small-business or enterprise package
- Start the 30-day trial
- Select Silver or Gold for eligible small-business licenses
- Install or open Expensya on Android, iOS, or the web
- Configure expense policies, approval levels, cards, budgets, and integrations
Verdict
Expensya covers mobile expense capture, approval controls, payment cards, integrations, and legal archiving in one service. It offers a 30-day trial, then paid annual plans starting at the listed per-user rate.
Questions
How much does Expensya cost?
Pricing starts at €4/user/mo when billed annually. Silver is listed at €5 a year, and Gold at €8 a year, both billed annually; tier notes show €4–€5 and €6.40–€8 per license/month respectively.
Is there a free trial or free plan?
Expensya offers a 30-day trial and has no free plan.
Which platforms does Expensya support?
It is available on Android, iOS, and the web.
Does Expensya support mileage and per diem?
Yes. Mobile apps support mileage and per diem entries, and mileage reimbursement is supported.
What integrations are available?
Integrations cover travel, accounting, ERP, HR, payroll, and banking systems. Named connections include Microsoft Dynamics, Oracle JD Edwards, SAP, TravelPerk, and Uber, with documented APIs.
Facts from Expensya's own pages
- Cards and budgets
- The product supports virtual and physical payment cards, individual and team budgets, and configurable spending controls. · expensya.com, 8 Oct 2026
- Founded
- 2014 · expensya.com, 28 Sept 2026
- Fraud detection
- AI Receipt Verification flags suspicious AI-generated receipts for approvers, and the system can alert on duplicate expenses. · expensya.com, 8 Oct 2026
- Integrations
- Expensya describes integrations with travel, accounting, ERP, HR, payroll, and banking systems, and says documented APIs are available for data integrations. · expensya.com, 8 Oct 2026
- Intended customers
- The small-business offer is for companies with 100 users or fewer, while the site also presents an enterprise package for larger organizations. · expensya.com, 8 Oct 2026
- Legal archiving
- Expensya offers certified cloud storage for receipts and expense data and says its archiving adapts to the legal frameworks of multiple countries. · expensya.com, 8 Oct 2026
- Mobile expense management
- The Android and iOS app supports receipt digitization, expense report creation, review and approval, per diem, and mileage entries. · expensya.com, 8 Oct 2026
- Named integrations
- The integrations page describes connections with Microsoft Dynamics, Oracle JD Edwards, SAP, TravelPerk, and Uber, among others. · expensya.com, 8 Oct 2026
- Notable plan limits
- The small-business comparison shows full CSV export, integration activation, export activation, and credit-card statement import activation as Gold-only features. · expensya.com, 8 Oct 2026
- Policy controls
- Companies can configure expense rules, reimbursement limits, alerts, and automated validation workflows. · expensya.com, 8 Oct 2026
- Product
- Expensya automates and controls business expenses and gives finance teams visibility into company spend. · expensya.com, 8 Oct 2026
- Receipt capture
- Its OCR+ technology extracts receipt information in more than 70 languages and the page states accuracy of 93% or higher. · expensya.com, 8 Oct 2026
- Security
- Expensya states that it is ISO 27001 certified; the IT Manager page also describes yearly production operations audits for Medius. · expensya.com, 8 Oct 2026
- Support
- The enterprise pricing page includes business guidance, implementation and monitoring by project managers, proactive multilingual support, and a Customer Success Unit. · expensya.com, 8 Oct 2026
Where Expensya stands on Freedom251
- Expense Reimbursement Software#14 of 36
- Expense Management#13 of 26