EventTitans Abstract Management

EventTitans Abstract Management connects research-submission intake, peer review, programme building and attendee operations in one event workflow. It suits conference and academic teams running a formal call for papers, especially when accepted work must move directly into a published agenda. The main trade-off is scale economics: attendee ceilings and ticket fees differ sharply by plan, so small pilots and large events need careful selection.

Overview

Organizers can launch a branded call for papers with custom fields, file uploads, categories and deadlines. Authors submit online and monitor each submission's status, while reviewers receive assigned work and provide criterion-based scores and comments. Shortlisting retains an audit trail, which helps committees explain decisions and maintain a consistent process.

Accepted abstracts can become sessions and time slots, with automatic notifications to authors and schedule publication on the event website and app. That continuity is the product's strongest practical advantage: selection data does not need to be re-entered into a separate programme tool. EventTitans also covers onsite check-in, badge customization, QR or barcode support and onsite printing, extending the workflow into event-day operations.

Founded in 2017, EventTitans presents mobile apps for both organizers and attendees on iOS and Android. Its service follows GDPR-compliant practices backed by a Data Processing Addendum, and it describes encrypted links, registered-user access, role-based privileges, moderation and secure check-in as security measures.

Key features

• Submission workflow: Branded forms, uploads, categories and deadlines let organizers shape an open call around a specific research event instead of accepting unstructured email submissions. Online status tracking gives authors a clear route from submission to decision.
• Peer review: Reviewer assignment, scoring against defined criteria, comments and an audit trail support committee-based assessment. It is a better fit for documented review than for an informal event with no selection process.
• Agenda scheduling: Turning accepted abstracts into sessions and time slots, then notifying authors and publishing the programme, reduces the handoff between acceptance and agenda production.
• Event-day tools: QR or barcode support, customizable badges and onsite printing make the system relevant beyond abstract management. Onsite check-in is included in the stated capabilities.
• Connections and access: EventTitans advertises more than 1,000 Zapier integrations across CRM, marketing and payment tools, plus native Zoom integration. A documented API supports integrations, while custom APIs are offered on the enterprise edition. The maker also advertises 24/7 support.

Pricing

EventTitans uses a freemium model, with a 30-day trial that requires no credit card. Ticket charges apply in addition to the subscription where tickets are sold.

Free is suitable for a small meeting or proof of concept, but three sessions and three speakers make it restrictive for a substantial academic programme, and its higher ticket percentage matters for paid events. Premium is the practical tier for growing conferences: 2,000 attendees and broader sponsor and exhibitor allowances without Ultimate's tenfold monthly price. Ultimate targets large congresses with up to 10,000 attendees and much higher speaker, sponsor and exhibitor needs. Annual billing is listed for both paid plans; the stated monthly prices are $99 and $999.

Platforms

The service is available on the web, Android and iOS, with an API for integrations. Native Zoom support and the wider Zapier ecosystem help teams connect event data to other business tools.

Who it's for

Choose EventTitans when a conference or academic organizer needs one controlled path from call for papers through review, scheduling and check-in. Premium suits mid-sized events with several sessions and stakeholders; Ultimate is aimed at large congresses. The Free plan is best reserved for small events, demonstrations or an initial workflow trial. Teams wanting only simple registration or badge printing may find the abstract-review scope and paid-plan limits unnecessary.

Pros and cons

Pros

• Connects submission, peer review and agenda scheduling, reducing duplicated programme work.
• Audit trails, criterion-based scoring and role-based privileges support accountable committees.
• Onsite check-in, badge printing and QR/barcode support cover important event-day tasks.
• More than 1,000 Zapier integrations, native Zoom and an API support connected operations.
• 30-day, no-card trial and a genuine free tier lower the barrier to evaluation.

Cons

• Free limits of 100 attendees, three sessions and three speakers are tight for a typical research conference.
• Paid plans add recurring subscription costs and a per-ticket charge, which can materially affect registration budgets.
• Ultimate costs $999 per month, making it a specialist option for genuinely large events.

Alternatives

For a broader shortlist, see Event Management Software; for badge-focused tools, see Event Badge Printing Software.

• EventCreate is a freemium Android, iOS and web option with a free plan for one event, 50 attendees and one user, plus a 5% ticketing fee; choose it for a smaller, simpler event.
• Eventleaf offers freemium plans across Android, iOS, web and Windows, including a Starter allowance of 100 attendees per year with unlimited events and users; consider it when broad event administration matters more than a research-review workflow.
• BrioLabel Event Check-In is focused on label production, with a free 200-label monthly Hobby plan and paid Studio and Merchant tiers; pick it when check-in labels are the primary requirement.
• CredsNow provides a free account with unlimited badge designs, events, data and check-in screens; choose it for credentialing and scanning rather than abstract review.
• Eventbrite offers free event publishing with unlimited publishing and no ticketing fees on free tickets; it is the clearer choice for general event promotion and registration.
• EventFlow has a free sandbox for unlimited events of up to 25 attendees each with QR and name-search check-in; choose it for lightweight check-in experimentation.
• EventX offers a free tier with unlimited events, 30 attendees per event, tickets, registration, check-in and badge printing; it suits small events needing those basics.
• Indico is free, open-source and self-hosted; select it when hosting control is more important than a managed commercial service.

Verdict

EventTitans Abstract Management is a strong choice for academic and conference organizers who need review decisions, accepted-paper scheduling and attendee operations to share one system. Start with Free for a small pilot and move to Premium when attendee, speaker or exhibitor limits become real constraints. Look elsewhere if your event has no formal abstract process, needs only check-in, or cannot justify recurring fees and ticket charges at the required scale.