Freedom251 › Landscaping Software
Estima
What Estima is
Estima is a CRM for landscape and hardscape professionals, bringing estimates, proposals, scheduling, invoicing, and QuickBooks Online sync into one product. Its service-specific estimate builders offer editable labor grids, material catalogs, and templates for landscape, hardscape, irrigation, lighting, snow, and lawn care. Users can trace property boundaries on satellite views, calculate square footage and linear feet, and pass those measurements into estimates. Hardscape project tools include Kanban boards, Gantt charts, tasks, and schedule dates. Branded proposals can be accepted and signed online. Billing supports recurring charges, merged invoices, deposits, milestone payments, change orders, late fees, and account credits. Every plan has two-way QuickBooks Online sync for invoices and payments. The Estima Crew app is installed through a browser, gives crews access to routes and jobs, and works offline. Packages include unlimited estimates, proposals, and clients, along with Estima Crew, Website Leads, and Site Media. Plans start at $200 a month; Estima is available on web, Android, and iOS. New accounts receive onboarding to transfer a first route or project.
Who it suits
Estima suits landscape and hardscape businesses that need estimating, project scheduling, proposals, billing, and QuickBooks Online sync in one CRM. It also fits teams that send crews to jobs and want route and job access through an offline-capable mobile app.
What it does well
- Service-specific estimate templates cover six trades and services.
- Satellite measurements can flow directly into estimates.
- Customers can accept and sign branded proposals online.
- Billing includes deposits, milestones, change orders, and recurring charges.
- Every plan includes two-way QuickBooks Online sync.
- Crew app works offline and displays routes and jobs.
What to know first
- Maintenance and Hardscape plans allow up to 3 office users.
- Design limits AI plan-sheet reads to 25 per month.
- Text Messaging includes 250 texts, then costs 5¢ each.
- Text Messaging has a $49 one-time carrier activation.
Limits
Maintenance and Hardscape allow up to 3 office users each; Complete allows up to 6. Design includes 25 AI plan-sheet reads per month and the full Hardscape package. Text Messaging includes 250 texts, then charges 5¢ each, plus a $49 one-time carrier activation.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| AI Lead Replies | Billed monthly | $20 a month |
| Maintenance | First month free, then $200/mo · cancel anytime · Up to 3 office users | $200 a month |
| Hardscape | First month free, then $270/mo · cancel anytime · Up to 3 office users | $270 a month |
| Snow | Billed Nov–Mar only · $1,475 a season · first billed month free · Up to 3 office users | $295 a month |
| Text Messaging | Includes 250 texts, then 5¢ each · $49 one-time carrier activation · coming soon · 250 texts included | $35 a month |
| Design | First month free · includes the full Hardscape package · 25 plan-sheet reads/mo · Up to 3 office users | $350 a month |
| Complete | First month free, then $395/mo · cancel anytime · Up to 6 office users · priority support | $395 a month |
As estimacrm.com lists them, read 9 Oct 2026. The maker's own page has the final word.
Getting started
- Visit https://estimacrm.com/ and choose a plan.
- Start a free trial; the first month is free on several listed packages.
- Use the onboarding to transfer a first route or project.
- Access Estima through web, Android, or iOS.
- Install the Estima Crew app from a browser for crew routes and jobs.
Verdict
Choose Estima if your landscape or hardscape business needs estimating, proposals, billing, and QuickBooks Online sync alongside crew and project tools. Compare the plan-specific user limits and add-on charges with your needs before choosing a package.
Questions
How much does Estima cost?
Listed plans range from AI Lead Replies at $20 a month to Complete at $395 a month. Other packages include Maintenance at $200 a month, Hardscape at $270 a month, Snow at $295 a month, and Design at $350 a month.
Is there a free plan or trial?
There is no free plan, but Estima offers a free trial. Several packages also list the first month free.
Which platforms does Estima support?
Estima is available on Android, iOS, and web. The Estima Crew app installs from a browser and works offline.
Does Estima sync with QuickBooks?
Every plan includes two-way QuickBooks Online sync for invoices and payments.
How many office users are included?
Maintenance and Hardscape include up to 3 office users each. Complete includes up to 6 office users and priority support.
What does the Snow plan cost?
Snow is $295 a month, billed November through March, for $1,475 a season. Its first billed month is free.
Facts from Estima's own pages
- Billing
- The product supports recurring billing, merged invoices, deposits, milestone payments, change orders, late fees, and account credits. · estimacrm.com, 9 Oct 2026
- Design limit
- The Design package includes 25 AI plan-sheet reads per month and includes the full Hardscape package. · estimacrm.com, 9 Oct 2026
- Estimating
- Service-specific estimate builders include editable labor grids, material catalogs, and templates for landscape, hardscape, irrigation, lighting, snow, and lawn care. · estimacrm.com, 9 Oct 2026
- Included features
- All packages include unlimited estimates, proposals, and clients, plus Estima Crew, Website Leads, and Site Media. · estimacrm.com, 9 Oct 2026
- Integration
- Every plan includes two-way QuickBooks Online sync for invoices and payments. · estimacrm.com, 9 Oct 2026
- Mapping
- Users can trace properties on satellite views to calculate square footage and linear feet and send measurements into estimates. · estimacrm.com, 9 Oct 2026
- Mobile
- The Estima Crew app installs from a browser without an app store, shows crews their routes and jobs, and works offline. · estimacrm.com, 9 Oct 2026
- Plan limits
- Maintenance and Hardscape include up to 3 office users each, while Complete includes up to 6 office users and priority support. · estimacrm.com, 9 Oct 2026
- Product
- Estima describes itself as an all-in-one CRM for landscape and hardscape professionals covering estimating, proposals, scheduling, invoicing, and QuickBooks sync. · estimacrm.com, 9 Oct 2026
- Projects
- Hardscape project management includes Kanban boards, Gantt charts, tasks, and schedule dates. · estimacrm.com, 9 Oct 2026
- Proposals
- Estima creates branded proposals that customers can accept and sign online. · estimacrm.com, 9 Oct 2026
- Security
- Estima links a Privacy Policy from its site, but the opened pages did not state specific security controls or compliance certifications. · estimacrm.com, 9 Oct 2026
- Support
- New accounts receive hands-on onboarding to transfer a first route or project, and the company lists [email protected] for customer support. · estimacrm.com, 9 Oct 2026
Where Estima stands on Freedom251
- Landscaping Software#10 of 31