Estibill

Estibill is estimating and invoicing software built around the day-to-day workflow of contractors and small service businesses. Remodelers, plumbers, painters, handymen, and flooring specialists get a focused way to build customer-ready estimates, schedule payments, and turn approved work into invoices. Its free Early Access plan makes it a practical starting point, although buyers who require a published Pro price or a standard Google Play installation should consider other options.

Overview

Estibill combines estimating, payment collection steps, invoicing, customer sharing, and branded documents in one service. Estimates can be organized into sections, items, groups, and materials, then shared through a secure browser link by text. The recipient does not need an account or the app, which removes a common obstacle when sending a quote to a homeowner or other client.

The product is particularly well suited to businesses that price labor and materials separately. It handles discounts, returns, and material credits, while payment schedules support deposits, progress payments linked to job sections, and automatic recalculation of the final balance. Once an estimate is approved, it can become an editable invoice; recorded payments produce printable receipts.

Key features

Estimates and payment schedules

Separating labor from materials gives contractors a clearer way to present job costs and adjust material-related credits. Section-based progress payments fit staged work better than a single invoice, and automatic final-payment recalculation reduces manual arithmetic after earlier payments.

Invoices, PDFs, and sharing

Editable invoices preserve the estimate-to-payment workflow instead of requiring a document to be rebuilt. Estimates and invoices render as PDFs with company branding. Customer links open in a browser and omit internal costs and margins, so clients see a sale-ready document rather than internal pricing information.

Security and data controls

Passwords are stored as salted hashes, connections use HTTPS, and password-reset links are single-use and expire automatically. Estibill says account and business data is used to provide the service and is not sold. In-app export covers clients, items, and the price book; account deletion can be requested by contacting Estibill. Email support usually responds within one business day, with [email protected] for urgent account issues.

Pricing

Early Access is unusually generous on document volume: estimates and invoices are unlimited, with no published seat or quota cap. Its trade-off is that priority support and Pro terms are not available in the free plan, and the future Pro price is not published. The free plan includes web and Android access; iOS is supported as a platform, but the Early Access plan description names web and Android specifically.

Platforms

Estibill supports web, Android, and iOS. The Android app is version 1.4.4 and is installed through a direct download outside Google Play. That suits users comfortable with sideloading but is less convenient for organizations that require managed Play Store deployment.

Who it's for

Choose Estibill if your contracting business needs structured estimates, labor-and-material pricing, staged payments, and a quick path from approval to invoice. The secure no-account customer link is useful when clients should review a quote in a browser, while branded PDFs help maintain a consistent presentation. It is less suitable if you need a known Pro budget today or insist on Google Play distribution for Android.

Pros and cons

• Pros: Unlimited estimates and invoices on the free Early Access plan; payment schedules connect deposits and progress billing to job sections; estimates convert into editable invoices; customer links require no client account; PDFs carry company branding; internal costs and margins stay hidden from shared pages.
• Cons: Pro pricing is not published, making paid-plan budgeting impossible before launch; Android installation is outside Google Play; priority support is reserved for Pro; iOS is supported by the service but is not named in the Early Access plan's platform list.

Alternatives

For a broader, multi-platform invoicing system with a free tier offering five clients, unlimited invoicing, and 11 professional templates, choose Invoice Ninja. Contractor+ is a better fit when you want basic CRM and up to 250 leads or clients, but its free FREEDOM plan limits you to five estimates or invoices per month. Invoice Home suits users who can work within a free plan capped at $1,000 invoiced over the past 30 days. Zoho Invoice is free forever for Indian businesses, with up to two users, three projects, and 500 invoices per year.

Bookipi fits businesses that need eSignatures and can accept three invoices and three eSignatures per month on its free plan. Invoice Plus offers a free mobile plan with 10 invoices per month, basic expense tracking, and offline use. Invoicely is an option for users whose needs fit five monthly invoices, three saved clients, and PayPal-only payments on its free plan. Just Invoice provides a no-account generator for unlimited invoice PDFs, but business details, clients, and line items must be re-entered each time.

See more choices in Contractor Invoicing Software.

Verdict

Estibill is a strong choice for contractors and small service businesses that want unlimited free estimating and invoicing with payment schedules, branded PDFs, and frictionless customer sharing. Look elsewhere if unpublished Pro pricing or an Android app delivered through Google Play is essential to your buying decision.