eSPACE

What eSPACE is

eSPACE is facility management software for schools, colleges, universities, and community organizations. It brings event and room scheduling together with work orders: teams can reserve spaces on a calendar, check for real-time conflicts, and create work orders from scheduled events as well as submit and track requests. Asset tools record equipment lifecycle details and warranties. Preventive maintenance features assign tasks and send automated reminders. The platform also supports facility rentals, with tools to manage availability, contracts, and invoices.

The mobile app supports barcode-based asset tracking. Outlook and Google integrations are listed, and facility system integrations connect with HVAC, lighting, digital signage, and access systems for $75/mo per system. eSPACE also describes centralized door access management, including an integration that can automate opening and closing around scheduled events. Plans include unlimited users, while their monthly event, space or resource, and location limits vary. Basic support includes ticket or email assistance, an eight-hour initial response, and a knowledge base; Plus Support is $49/mo and adds a two-hour initial response, scheduled phone support, and in-app live chat during business hours. The company says plans require no contract or long-term commitment.

Who it suits

eSPACE suits schools and other educational institutions, from K–12 through universities, as well as community organizations managing events, rooms, assets, maintenance, and facility rentals. Its location and event caps make the plan choice relevant to organizations with multiple sites or high scheduling volumes.

Limits

Basic allows 50 events per month, 100 spaces/resources/services, one location, one floor plan, and one custom layer. Premium allows 200 events per month, 200 spaces/resources/services, three locations, 15 floor plans, and 75 custom layers; Ultimate allows 300 events per month, 300 spaces/resources/services, and five locations, with unlimited floor plans and custom layers.

Getting started

1. Visit https://espace.software/.
2. Choose a plan: Basic, Premium, Ultimate, or Enterprise.
3. Select an annual plan; Enterprise uses custom pricing.
4. Use the web platform or install the Android or iOS app.
5. Add Outlook or Google integration if needed.
6. Consider Plus Support at $49/mo or facility system integrations at $75/mo per system.

Verdict

Choose eSPACE if your school or organization needs event scheduling, work orders, asset records, maintenance, and rental management in one facility platform. Look elsewhere if the listed monthly event, space, or location caps do not fit your operation, or if facility system integrations at $75/mo per system do not suit your needs.