CubbyTrack is childcare management software for attendance, billing, enrollment, family communication, staff operations, forms, compliance, and reporting. Its attendance tools cover classroom headcounts, check-in and check-out history, authorized pickups, and ratio awareness. Billing includes tuition, invoices, online payments through a center’s Square account, autopay workflows, subsidy tracking, balances, and collections. Staff features organize profiles, schedules, time-clock activity, breaks, hours, training and compliance records, reminders, and payroll-preparation reports. A family portal brings together communication, care information, forms, billing, enrollment details, calendar items, learning updates, and document requests. Enrollment tools track inquiries, tours, applications, classroom capacity, and waitlists; learning workflows include observations, assessment evidence, and family acknowledgments. Authorized leaders can switch between centers while access remains location-aware. CubbyTrack is a responsive web application for modern browsers on phones, tablets, laptops, and desktops; a separate native mobile app is not required for normal workflows. A free Home Provider plan covers up to four active children, while paid plans start at 39.00 USD per month. Payroll processing and payroll tax filing are not currently included.
Who it is for
CubbyTrack suits childcare home providers and centers managing attendance, billing, enrollment, staff records, and family communication. Its location-aware access also suits authorized leaders overseeing multiple centers.
What is good
- Responsive web app works in modern browsers on mobile devices
- Tracks attendance, authorized pickups, and ratio awareness
- Family portal connects care details, forms, billing, and updates
- Supports inquiries, applications, capacity, and waitlists
- Includes timecards and payroll-preparation reports
What to know first
- Does not currently process payroll or file payroll taxes
- No separate native iPhone or Android app
- Security page disclaims several certification claims
Verdict
CubbyTrack combines childcare operations and family-facing workflows in a responsive web application. Keep in mind that payroll preparation is supported, but payroll processing and tax filing are not.
CubbyTrack plans and pricing
All plansCompared on early childhood education software
- Free plan
- Yes
- Paid from
- $39/mo
- Enrollment management
- Yes
- Family communication
- Yes
- Attendance and check-in
- Yes
- Billing and payments
- Yes
- Lesson planning
- Yes
- Mobile apps
- none
- Child capacity
- 12 children
