Freedom251 › Project Accounting Software
Costlocker
What Costlocker is
Costlocker is a business time and cost tracking tool for agencies. It records billable and non-billable hours across projects, linking tracked time to salaries, roles, and billable rates. Teams can set project budgets, compare estimates with actual costs, and monitor budget use as work progresses. Profitability reports cover projects, clients, and employees, while revenue forecasts can use budget expectations and planned workloads. Costlocker also lists project budget tracking, job costing, profitability reporting, client invoicing, and accounting sync among its capabilities.
The All-Inclusive Plan includes unlimited projects and clients, desktop apps, API integration, and chat and email support. It is listed at $12 a month with monthly billing; a yearly plan is described as 40% off, but no yearly price is shown. Pricing is based on active users. Costlocker has no free plan, but its 30-day trial requires no credit card or payment details. It is available on the web, iOS, macOS, and Windows, and offers REST and GraphQL APIs. The company lists its headquarters in Prague, Czech Republic.
Who it suits
Costlocker suits agencies that need to connect tracked project hours with labor costs, budgets, and profitability reporting. It can also fit teams that need time tracking across web, desktop, and iOS/iPadOS, with API access or a Make integration arranged through support.
What it does well
- Tracks both billable and non-billable project hours.
- Connects hours to salaries, roles, and billable rates.
- Reports profitability by project, client, and employee.
- Forecasts revenue from budgets and planned workloads.
- Includes unlimited projects and clients on the All-Inclusive Plan.
- 30-day trial requires no payment details.
What to know first
- No free plan is offered.
- The listed monthly price is $12 a month.
- Make integration access is by invitation through support.
- Deactivated users lose access, though their data remains stored.
Limits
There is no free plan, and the listed All-Inclusive price is $12 a month with monthly billing. Only active users can access Costlocker, log time, and be assigned to projects; deactivated users lose access while their data remains stored. The trial lasts 30 days.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| All-Inclusive Plan | Monthly pricing shown; yearly plan offers 40% off, but its price is not shown. · Unlimited projects · Unlimited clients · Desktop apps · API integration · Chat & email support · Pay only for active users | $12 a month |
| All-Inclusive (annual billing) | annually; 40% discount · per active user · unlimited projects · unlimited clients · desktop apps · API integration · chat and email support | $12 a month |
| Annual | annually; 40% discount · per user | $12 a month |
| 6-monthly | every 6 months; 20% discount · per user | $16 a month |
| Monthly | monthly · per user · 0% discount | $20 a month |
As costlocker.com lists them, read 29 Sept 2026. The maker's own page has the final word.
Getting started
- Open costlocker.com.
- Start the 30-day free trial; no credit card or payment details are required.
- Choose the All-Inclusive Plan if continuing with paid access.
- Use the web app or download the macOS app through the App Store or the Windows app through the Microsoft Store.
- For iOS/iPadOS time tracking, use the app for phones or tablets.
Verdict
Choose Costlocker if your agency needs project time tracking tied to budgets, costs, and profitability reporting. Its 30-day trial offers a way to evaluate the product without payment details. Look elsewhere if you need a free plan or require Make integration access without an invitation.
Questions
Does Costlocker have a free plan?
No. It offers a 30-day free trial that requires no credit card or payment details.
How much does Costlocker cost?
The All-Inclusive Plan is listed at $12 a month with monthly billing. A yearly plan is described as 40% off, but no yearly price is shown.
Which platforms does Costlocker support?
Costlocker is available on the web, iOS/iPadOS, macOS, and Windows. Desktop apps are downloadable through the App Store and Microsoft Store.
What integrations and APIs does Costlocker offer?
It offers REST and GraphQL APIs and a Make integration. Make access is available by invitation through support.
Who makes Costlocker and where is it based?
Costlocker's listed headquarters is in Prague, Czech Republic.
Facts from Costlocker's own pages
- API authorization
- GraphQL supports static personal API tokens and JWT authentication using a Person-Id header for multi-tenant accounts. · help.costlocker.com, 15 Oct 2026
- API detail
- The GraphQL API powers the frontend, while the documentation says the original REST API was scheduled to terminate on March 31, 2025. · help.costlocker.com, 29 Sept 2026
- API documentation depth
- GraphQL documentation is exposed at the API endpoint, while the help page provides authorization and deprecation guidance rather than an SDK catalog. · help.costlocker.com, 15 Oct 2026
- API limitation
- The GraphQL API is unversioned and removes deprecated fields; the documentation says migration from REST was not complete. · help.costlocker.com, 15 Oct 2026
- API types
- The service documents both REST and GraphQL APIs; the original REST API was scheduled for termination on March 31, 2025. · help.costlocker.com, 15 Oct 2026
- Billing tracking
- Billing reports show planned billing, remaining amounts to invoice and unbilled amounts by client. · help.costlocker.com, 15 Oct 2026
- Budget control
- Projects can compare budgets with actual costs in real time and alert users when time allocations are nearly exhausted. · costlocker.com, 15 Oct 2026
- Business use
- The Terms of Service state that Costlocker is for business use and is not intended for consumers. · costlocker.com, 29 Sept 2026
- Company founding
- LinkedIn lists the company as founded in 2012 and headquartered in Prague 7, Czech Republic. · linkedin.com, 15 Oct 2026
- Company size
- LinkedIn lists Costlocker as a privately held software-development company with 2–10 employees. · linkedin.com, 15 Oct 2026
- Compliance
- The privacy policy says processing is governed by Czech law and the EU GDPR. · costlocker.com, 15 Oct 2026
- Data locations
- The privacy policy says personal data is stored in data centers in the European Union and the United States. · costlocker.com, 15 Oct 2026
- Desktop apps
- Costlocker provides time-tracking applications for macOS and Windows, including inactivity notifications. · help.costlocker.com, 15 Oct 2026
- Excel export
- Project budgets and timesheet views can be exported in Microsoft Excel formats. · help.costlocker.com, 15 Oct 2026
- GraphQL scope
- GraphQL powers the Costlocker frontend and is intended to expose operations available in the user interface. · help.costlocker.com, 15 Oct 2026
- Headquarters
- Prague, Czech Republic · costlocker.com, 28 Sept 2026
- Integrations
- Costlocker advertises Make.com integration and API connectivity, with the help center saying Make reaches more than 1,000 applications. · help.costlocker.com, 15 Oct 2026
- iOS app
- The Apple listing provides time tracking for iPhone, iPad, Mac and Apple Watch and says profitability analysis is performed in the web app. · apps.apple.com, 15 Oct 2026
- Legal entity
- The privacy policy identifies the provider as Costlocker s.r.o., registered at Plzenska 3350/18, Prague, Czech Republic, ID 01434641. · costlocker.com, 15 Oct 2026
- Licence
- Costlocker is proprietary online software; its terms assign copyrights to the provider and prohibit copying, decompiling, modification or source-code analysis. · costlocker.com, 15 Oct 2026
- Limit: complexity
- A G2 reviewer said understanding how Costlocker calculates numbers can be complex. · g2.com, 15 Oct 2026
- Limit: development speed
- A G2 reviewer described product development as somewhat slow. · g2.com, 15 Oct 2026
- Limit: learning curve
- Another G2 reviewer said navigation and learning take time before the product becomes useful. · g2.com, 15 Oct 2026
- Make availability
- The Make integration is invitation-only and requires contacting Costlocker support. · help.costlocker.com, 15 Oct 2026
Where Costlocker stands on Freedom251
- Project Accounting Software#3 of 26