Churchease

Overview

Churchease is church management software for keeping member records, communication, events and ministry activity together, with giving and AI tools on its upper tier. It is a strong fit for churches that want unlimited-member management and expect to add operational needs as they grow. The trade-off is that giving and multi-campus tools require Growth, and congregation-wide SMS costs extra.

Key features

Starter covers people, family and group management, announcements, a message center, church dashboard and portal, and Power Query. Since every plan includes unlimited members without per-member pricing, churches can maintain a growing database without upgrading for headcount alone. Email to the congregation is included on every tier, but SMS is a paid add-on.

Standard adds prayer requests, testimony sharing, events and calendar, service planning, attendance tracking, check-in, volunteer management, follow-up and recurring service reminders. That makes it the practical step up for churches coordinating services and participation; it still leaves giving and accounting for Growth.

Growth adds church giving and donations, accounting, children’s ministry, automation, forms and surveys, multi-campus management, AI features and priority email support. Its AI tools include a Shepherd’s Briefing, a giving narrative and form-response summaries. These additions suit churches consolidating financial and administrative work, but they are only included during the initial trial without charge.

Giving supports recurring donations, text-to-give, splitting gifts among funds, pledge tracking, reconciliation, reports and tax statements. Stripe handles card numbers, which Churchease says it does not store; the service adds a 0.5% platform fee on top of standard Stripe processing. Churches should account for both charges when comparing donation workflows.

The iOS and Android member app supports giving, event registration, check-in, directory access, prayer requests, testimonies and announcements. Check-in, family linking and attendance reports cover common participation workflows. Integrations include Stripe, QuickBooks, Zapier, Google Calendar, Mailchimp, Zoom and YouTube Live; records can be imported from Planning Center, Breeze, Tithely, ChurchTrac, Vanco and spreadsheets, with migration help offered for free.

Churchease says data is encrypted in transit and at rest, access uses authentication including MFA, and its hosting platform is SOC 2 Type 2, ISO 27001 and PCI DSS certified. These stated controls may matter to churches evaluating administration of member and giving data.

Pricing

Every new church starts with 30 days of Growth features at no charge and without a credit card. After the trial, it can continue on Starter for free; Growth features then require a paid plan.

• Starter: free (billed $0/month). It includes people, family and group management, announcements, message center, dashboard, portal and Power Query. It suits churches needing core records and communication, but excludes the event, attendance and ministry coordination features in Standard.
• Standard: $29 a month (billed $29/month or $290/year). It adds prayer and testimony sharing, events, service planning, attendance, check-in, volunteer management, follow-up and reminders. It fits churches organizing regular services and participation, but has no giving or accounting.
• Growth: $49 a month (billed $49/month or $490/year). It adds giving, accounting, children’s ministry, automation, forms and surveys, multi-campus management, AI features and priority email support. It is the tier for churches needing those tools, with the 0.5% platform fee plus Stripe processing applying to giving.

Unlimited members across all plans is a meaningful pricing advantage for growing congregations. The main extra cost to budget for is paid SMS; Growth giving also carries transaction-related fees beyond the plan price.

Platforms

Churchease is available on web, iOS and Android. The member app gives congregants mobile access to directory, check-in, events, giving and communication features.

Who it's for

Churchease is aimed at new and growing churches, from church plants to multi-campus organizations. Starter can serve a church prioritizing member records and email communication at no subscription cost; Standard makes more sense when services, attendance and volunteer coordination become central. Growth is the relevant choice for churches seeking giving, accounting or multi-campus management, while churches that need congregation-wide texting should be prepared for an add-on.

Pros and cons

• Pro: Unlimited members on every plan avoids a per-person price increase as the church database grows.
• Pro: A 30-day Growth trial requires no credit card and transitions to a free Starter option.
• Pro: Free migration help and imports from several named church systems and spreadsheets can ease a move.
• Con: Giving and accounting are restricted to Growth, so Standard does not cover the full financial workflow.
• Con: SMS is a paid add-on, and online giving incurs a 0.5% platform fee in addition to Stripe processing.
• Con: Churches needing Growth features cannot keep them on the free Starter plan after the trial.

Alternatives

Church Check-In Software and Church Directory Software are useful category lists for comparing products around those particular needs.

Church Central Cloud is worth considering if a church can work within its free plan’s 10-member, one-branch limits and 500 one-time emails; its paid Foundation tier is $15 a month.

Connection Card Pro Check-Ins may suit a smaller team comfortable with Ministry Lite’s 250 contacts and three admin users, with 1,000 emails per month on its free plan.

Gracely is another free-plan option for churches wanting unlimited members, though its free tier allows up to two admins and 10 emails per month.

Planning Center is a reasonable alternative for churches that prefer a set of free modules, including People with an unlimited database and reporting, rather than one all-in-one plan.

SteepleMate Church Check-In may suit churches focused on directory access and prayer networking; advanced attendance, group management and finance tools are Pro-only.

Subsplash Church App is an alternative for churches looking at a giving-focused option with a free Giving plan, though card and ACH processing fees apply.

TimelyChurch may fit a smaller church seeking a free forever plan capped at 100 people and 500 MB of storage; its Growth tier is $49 a month and caps at 500 people.

ACTS is a free, open-source church management option for readers who want to consider it instead.

Verdict

Choose Churchease if your church wants unlimited-member management that can scale from free core administration to attendance, ministry coordination and multi-campus operations. Its clearest advantage is the combination of no per-member charge and a free Starter plan after the no-card Growth trial. Look elsewhere if free giving and accounting are essential, or if congregation-wide SMS is a requirement that must be included rather than paid for separately.