ChildWare is a web-based quality management system for Pennsylvania early childhood education providers. Launched in 2010 by ChildWare in Philadelphia, it helps programs organize administration, licensing, accreditation, and state requirements. The system tracks Pennsylvania DHS requirements, Keystone STARS standards, and subsidy programs. Records cover children, families, contacts, enrollment, tuition, health and special needs, documents, and a parent portal. Staff records include credentials, certifications, training, clearances, health assessments, scheduling, and documents. Financial tools handle automated billing, batch charges and payments, CCIS reconciliation, tax summaries, and reports. Attendance features include parent and staff sign-in and sign-out, ratio management, CACFP reporting, and CCIS absence tracking. ChildWare also provides enrollment, family communication, billing, payments, and check-in functions. It is delivered as SaaS, with implementation planning, training, setup, and troubleshooting during business hours. Online manuals and guides provide additional support.
Who it is for
It suits Pennsylvania early childhood programs managing licensing requirements, records, attendance, meals, billing, and family communication.
What is good
- Tracks Pennsylvania DHS requirements
- Includes child and family records
- Supports automated billing
- Handles attendance and meal reporting
- Provides implementation assistance
What to know first
- No free plan
- No mobile apps
- Capacity listed as 16 children
Verdict
ChildWare brings Pennsylvania-specific compliance, records, finance, and attendance work into one web service. Its lack of mobile apps and unpublished pricing are important considerations.
ChildWare plans and pricing
All plansCompared on early childhood education software
- Free plan
- No
- Enrollment management
- Yes
- Family communication
- Yes
- Attendance and check-in
- Yes
- Billing and payments
- Yes
- Mobile apps
- none
- Child capacity
- 16 children
