CaterXpert

Paid MacWebWindows

What CaterXpert is

CaterXpert is a catering management system organized around events, with modules for sales, corporate sales and e-catering, kitchen work, scheduling, warehouse and inventory, transportation, and accounting. Its sales tools cover event bookings and history, tastings, proposal versions, client preferences, change tracking, and workflow calendars. Users can copy or import menus, start from templates, and prepare up to four menus at once. In the kitchen, CaterXpert assigns tasks based on staff qualifications, calculates ingredient quantities, creates shopping lists, and produces prep sheets. Scheduling tools track employee availability and qualifications, assign staff, manage overtime, and export payroll data. Event workers can sign in through a secure web login to confirm schedules and view event details. Transportation features include driver and vehicle scheduling, route maps, and vehicle service and mileage records. Billing data can interface with popular accounting packages, though specific packages are not named. CaterXpert is a web service for macOS, Windows, and web use; it requires internet access and a PC or Macintosh. Subscription packages include all modules and more than 200 standard reports. Pricing depends on user count and is available by contacting sales.

Who it suits

CaterXpert suits catering businesses that coordinate bookings, menus, kitchen preparation, staff, inventory, delivery, and accounting-related work around events. Its event-worker login and user-count-based subscription packages may also suit teams that need workers to confirm schedules and see event details.

What it does well

Organizes catering work across sales, kitchen, scheduling, inventory, transport, and accounting modules.
Builds up to four menu proposals simultaneously.
Assigns kitchen tasks according to staff qualifications.
Tracks staff availability, overtime, and payroll exports.
Includes all modules and 200+ standard reports in the subscription.
Provides secure web access for event workers.

What to know first

No free plan is available.
Pricing depends on user count and requires contacting sales.
Requires internet access and a PC or Macintosh.

Plans

Plan	Billed and limits	Price
CaterXpert subscription	Monthly subscription; pricing depends on user count; contact sales for current prices. · Packages start at 1–5 users · larger user counts receive discounts · event-worker and e-Catering customer users included · all modules and 200+ standard reports included	On request

As caterxpert.com lists them, read 3 Oct 2026. The maker's own page has the final word.

Getting started

Visit the CaterXpert website.
Contact sales for current subscription pricing based on user count.
Plan for internet access and a PC or Macintosh.
Work through the implementation process, including operations review, data migration or manual entry, field customization, and user training.
Use the available help-desk support and training; implementation is stated as four weeks or less.

Verdict

Catering businesses that want event bookings, menus, kitchen preparation, staff scheduling, and delivery coordination in one system should consider CaterXpert. Look elsewhere if you need published plan prices or a free plan; pricing is provided on request and there is no free plan.

Questions

How much does CaterXpert cost?

Pricing depends on user count and is available on request. Contact sales for current prices.

Is there a free plan?

No. CaterXpert is a paid product.

Which platforms does CaterXpert support?

CaterXpert is available for macOS, Windows, and the web. It requires internet access and a PC or Macintosh.

What does the subscription include?

The subscription includes all modules and more than 200 standard reports. Packages start at 1–5 users, with discounts for larger user counts; event-worker and e-Catering customer users are included.

Does CaterXpert connect to accounting software?

Its sales module can interface billing data with popular accounting packages, but specific products are not named.

What support and training are offered?

The product pages advertise free help-desk support and training. Data migration, on-site training, and webinar-style training are also available.

Facts from CaterXpert's own pages

Accounting integration: The sales module says billing data interfaces with popular accounting packages, without naming specific products. · caterxpert.com, 3 Oct 2026
Delivery: Transportation features include driver and vehicle scheduling, delivery route maps, and vehicle service and mileage records. · caterxpert.com, 3 Oct 2026
Headquarters: Herndon, Virginia, United States · caterxpert.com, 28 Sept 2026
Hosting and requirements: CaterXpert is web-services based and requires internet access plus a PC or Macintosh; the page lists Internet Explorer and Firefox, and Safari for Mac. · caterxpert.com, 3 Oct 2026
Implementation: The maker describes an implementation process involving operations review, data migration or manual entry, field customization, and user training, with implementation stated as four weeks or less. · caterxpert.com, 3 Oct 2026
Kitchen operations: The kitchen module assigns tasks by staff qualifications, calculates ingredient quantities, creates shopping lists, and produces prep sheets. · caterxpert.com, 3 Oct 2026
Menu proposals: Menus can be copied, imported, or built from templates, with up to four menus created simultaneously. · caterxpert.com, 3 Oct 2026
Product: CaterXpert is a catering management solution designed to help caterers run their businesses more efficiently. · caterxpert.com, 3 Oct 2026
Published price limits: The maker says pricing is based on user count but does not publish numeric plan prices on the pricing page. · caterxpert.com, 3 Oct 2026
Sales and events: The sales module supports event booking and history, tastings, proposal versions, change tracking, client preferences, and event workflow calendars. · caterxpert.com, 3 Oct 2026
Staff access: Event workers can use a secure web login to confirm schedules and view event details. · caterxpert.com, 3 Oct 2026
Staff scheduling: Scheduling tools track employee availability and qualifications, assign available staff, manage overtime, and export payroll data. · caterxpert.com, 3 Oct 2026
Support and training: The product pages advertise free help-desk support and training, and the plans page says data migration, on-site training, and webinar-style training are available. · caterxpert.com, 3 Oct 2026
Workflow: Its event-centric design organizes catering operations into sales, corporate sales/e-catering, kitchen, scheduling, warehouse/inventory, transportation, and accounting modules. · caterxpert.com, 3 Oct 2026

Where CaterXpert stands on Freedom251

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