Capture Expense

What Capture Expense is

Capture Expense is an expense management platform designed to automate expense claims, approvals, reporting and compliance. Employees can photograph receipts in its mobile app, where receipt details are extracted into an expense claim. Custom multi-stage approval workflows and individual spend controls help organizations route claims and flag out-of-policy expenses. A finance copilot can produce reports in response to natural-language questions. Mileage tools calculate mileage, predict destinations and endpoints, apply approved fuel rates and track carbon. Employees can also start claims by sending receipts through WhatsApp, Slack or Teams. Capture Expense says it connects to more than 50 back-office systems and offers a documented REST API for real-time integrations. It runs on the web, Windows, macOS, Android and iOS. The maker identifies Cyber Essentials certification, ICO registration and GDPR compliance, and says its service uses Microsoft Azure infrastructure. Its support hours are 9:00 to 17:30 BST on weekdays, with additional support available outside those hours. Pricing is available on request, and the service offers a 14-day trial. The listed Free Trial plan costs nothing and includes a sample workspace without requiring a credit card.

Who it suits

Capture Expense suits businesses of different sizes that need receipt capture, mileage calculations and configurable expense approvals. It may also fit finance teams that want integrations with back-office systems and natural-language report requests.

Limits

The Free Trial costs nothing and includes a pre-configured sample workspace; its listed terms say data can be kept if you subscribe. It is a trial rather than a free plan and is offered for 14 days.

Getting started

1. Visit the Capture Expense website.
2. Start the Free Trial, which requires no credit card.
3. Use the pre-configured sample workspace.
4. Invite admins and approvers.
5. Use the service through its web interface or its Android, iOS, Windows or macOS options.

Verdict

Choose Capture Expense if your organization needs receipt and mileage workflows alongside custom approvals and integrations. Look elsewhere if you need an ongoing free plan or want to see paid pricing before contacting the maker.