BookFit

Overview

BookFit is studio-management software for fitness businesses that need scheduling, client booking, memberships and payment handling in one system. It is best suited to solo trainers and small studios that want clients to book sessions themselves; the free plan avoids a subscription but charges a transaction fee, while Studio’s six-user ceiling includes the owner.

Its range spans group classes and private appointments, with client records and online sales alongside the calendar. That makes it a practical fit for operators consolidating routine studio work, but businesses weighing the free tier against a paid plan should compare payment charges as well as monthly cost.

Key features

BookFit supports recurring classes, workshops and private sessions, with capacity rules, waitlists, cancellation policies and automated reminders. Clients can self-book at any time, which can reduce back-and-forth for a trainer; waitlists and capacity controls matter most for businesses managing limited class spaces. The combination of group and one-to-one scheduling also suits studios with mixed timetables.

Businesses can sell memberships and class packs online, take Stripe payments, issue receipts and refunds, and track package balances. Client profiles keep histories, notes and memberships together, and digital waivers support intake. Booking and revenue visibility helps owners follow activity, while tax tracking and transaction export are specific to Studio.

Members can book through a branded client app and booking site. Custom client apps and websites are optional add-ons, so operators seeking those bespoke assets should factor in an additional purchase. Stripe is the named payment integration. BookFit says customer data remains theirs and can be exported; it describes HTTPS transmission, access-controlled databases and bcrypt password hashing. Its privacy policy says it does not sell personal information, while allowing sharing for bookings, payments, legal duties or with consent.

Onboarding, migration support and one-on-one training are offered, and BookFit says human inquiries are usually answered within a few hours. That assistance may help businesses moving from another system, though priority support is reserved for Studio.

Pricing

Free — free, with no subscription. It includes unlimited clients and bookings, memberships, packs and vouchers, and online payments. The trade-off is an all-in payment fee of 3.5% + €0.25. It is the clearest starting point for a solo operator who wants to avoid a recurring charge, but payment volume can make the fee an important part of the cost decision.

Trainer — €49 a month, billed monthly, or a €490 annual subscription. It adds unlimited clients, classes, appointments, memberships, packs and vouchers, plus waitlists, sign-up forms and waivers, cash payment recording and standard support. Stripe fees still apply. This is the paid fit for a solo trainer needing the added operating tools without Studio’s staff and reporting provisions.

Studio — €89 a month, billed monthly, or a €890 annual subscription. It includes everything in Trainer, up to six staff users, full booking branding, tax tracking, transaction export and priority support; Stripe fees still apply. The six-user total includes the owner, leaving up to five staff users. Studios needing tax reporting or export have a concrete reason to step up, but larger teams exceed the stated limit.

A 30-day trial is offered. The free plan has no subscription, while the paid plans give monthly billing or the stated annual subscription amount; businesses should compare their actual payment costs alongside those plan prices.

Platforms

BookFit is available on web, Android and iOS. That gives owners and clients access through browsers and mobile applications, while the branded client app supports booking.

Who it's for

BookFit targets solo trainers and fitness businesses including Pilates, yoga, CrossFit, HIIT, strength, personal training and group fitness. It is especially relevant to operators combining classes with appointments and wanting memberships, packs, booking and payment tools together. A business needing a team beyond six users or custom client apps and websites should consider those limits and add-on costs before choosing it.

Pros and cons

• Pros: Unlimited clients and bookings on Free keep the entry tier usable as a business grows, without a subscription.
• Pros: Classes, appointments, waitlists, capacity rules and self-booking cover several common booking patterns in one platform.
• Pros: Studio combines full booking branding with tax tracking, transaction export and priority support for businesses that need those capabilities.
• Cons: Free payments carry a 3.5% + €0.25 all-in fee, which may outweigh the no-subscription advantage for payment-heavy businesses.
• Cons: Trainer and Studio still incur Stripe fees, and Studio tops out at six users including the owner.
• Cons: Custom client apps and websites are optional add-ons rather than included branding features.

Alternatives

For a broader comparison, browse Personal Trainer Scheduling Software.

Consider PushPress if its free plan’s no-monthly-fee structure and published card and ACH payment rates suit your business; its listed free tier includes unlimited leads, admins, members and staff. TeamUp is worth comparing if a free calendar-based option fits: its free plan gives five sub-calendars, five users, one custom field and one year of history.

WellnessLiving is another option for businesses considering a paid platform: its Starter plan is $62 a month billed annually and includes one staff member and booking for classes and appointments. inyad offers a Morocco-specific payment and POS option, with its inyad Pay plan free while processing payments and a terminal purchased separately. Pynath Booking may suit operators who need a basic public booking link: its free plan includes three active services, ten attendees per slot and 0% platform commission.

ClubReady, Momence and Exercise.com Websites are further alternatives to compare.

Verdict

BookFit is a strong match for solo trainers and small fitness studios that want scheduling, self-booking, memberships and client payment tools together. Free keeps the subscription barrier low, and Trainer expands the toolkit at a clear monthly price. Choose it with the payment fee and staff ceiling in mind: payment-heavy operators may prefer a different cost structure, and teams needing more than six users or bespoke client apps should look elsewhere.