Fitvia

Fitvia is a coaching and business platform for personal trainers and fitness spaces, with a public directory for clients. It is strongest for trainers managing appointments or gyms handling memberships and check-ins; businesses built around booked classes should look elsewhere.

Overview

Fitvia combines separate trainer and business workspaces with Fitvia Hub, a public directory. Trainers can manage leads and clients, create workouts, publish plans, message clients, and accept payments. Fitness businesses can manage offers, memberships, QR check-ins, and revenue tracking. Clients can self-book and use the client mobile app.

The scheduling tools center on trainer availability: trainers can set booking rules and handle reschedule requests. Businesses do not get class timetables, capacity management, or reserved spots, which rules Fitvia out for operators who need class booking as a core workflow.

Key features

Coaching, operations, and AI

The trainer workspace spans client management, workouts, communication, scheduling, and payments, while the business workspace adds membership and check-in tools. That breadth suits operators who want coaching and basic business workflows together, but the absence of class scheduling leaves a notable gap for studios running timetabled group sessions.

Fitvia MCP connects with ChatGPT and Claude for natural-language workout programming, client management, and business operations. This may suit users who want to work with those assistants, though the platform’s value still depends on whether its appointment-oriented scheduling matches the business.

Payments, privacy, and security

Trainers and businesses apply for their own merchant account, and payments settle to their own bank; Fitvia says it does not hold their funds. Applicants must certify at least $1,000 per month in expected processing, and their account is reviewed before their first charge. That threshold and review can be a barrier for new or lower-volume operators who want to start taking payments immediately.

Fitvia says sensitive health and financial data is encrypted in transit with TLS and at rest, and infrastructure access is restricted to authorized engineering personnel under zero-trust protocols. It also says payment processing runs through integrated PCI-DSS-compliant gateways, raw card numbers are not stored on its servers, and personal or health data is not sold, rented, or traded for marketing purposes.

Pricing

Fitvia has one plan: Free, with no monthly subscription. The full platform is included, with no paid tiers. A 2% platform fee is added to client checkout, while a 3.9% + $0.30 processing fee is deducted per transaction. A $19.99 chargeback fee and $9.99 retrieval fee also apply. The free subscription therefore avoids a recurring bill, but payment costs can matter as transaction volume grows.

There are no paid tiers to unlock additional features. The practical limits are instead the payment eligibility threshold and per-transaction fees; businesses needing class timetables or reserved spots will not solve that gap by upgrading.

Platforms

Fitvia is available on web and iOS. The maker says an iPhone app is available and Android is not out yet, which may exclude clients or staff who rely on Android devices. Support is listed by email at [email protected] and by phone at +1 (307) 204 8391.

Who it's for

Fitvia is a better match for independent trainers who manage appointments, workouts, and client payments, and for fitness spaces that need memberships, offers, QR check-ins, and revenue tracking. The client self-booking option can reduce appointment coordination. It is a poor fit for class-led gyms or studios that need schedules, capacity limits, and reserved places, and payment eligibility may also rule it out for businesses below the expected-processing minimum.

Pros and cons

• Pros: The free plan includes the full platform with no monthly subscription, combining trainer workflows with business membership and check-in tools.
• Pros: Clients can self-book, and trainers can publish availability and manage reschedule requests.
• Pros: Fitvia says it does not hold merchant funds or store raw card numbers, and describes encryption for sensitive data at rest and in transit.
• Cons: The 2% platform fee plus 3.9% + $0.30 processing fee, along with chargeback and retrieval fees, can make payment costs significant.
• Cons: Payment applicants must certify at least $1,000 per month in expected processing and pass review before their first charge.
• Cons: Businesses cannot manage class timetables, capacity, or reserved spots, and Android is not yet supported.

Alternatives

For a different appointment and booking option, compare Personal Trainer Scheduling Software. BookFit may suit operators who want a free plan with unlimited clients and bookings, memberships, packs, vouchers, online payments, and a 3.5% + €0.25 all-in payment fee; it also offers Android support and a free trial.

PushPress is worth considering for a fitness business that needs Android support and unlimited leads, admins, members, and staff on its free plan, though its listed card and ACH fees are 4.99% + .30 and 2.89% + .30 respectively. TeamUp may be a better fit for a small operation that can work within its free plan’s five sub-calendars, five users, one custom field, and one year of historical data.

WellnessLiving is an option for readers seeking a paid package with classes and appointments booking; its Starter plan is $62 a month billed annually and includes one staff member. inyad may be relevant for operators in Morocco comparing a free payment-processing option or POS plans priced in MAD. Pynath Booking may suit a service business that can use a web-based free plan capped at three active services and 10 attendees per slot, with 0% platform commission.

ClubReady is another paid fitness platform to consider. Exercise.com Websites is an alternative for businesses seeking a custom package.

Verdict

Choose Fitvia if you are a personal trainer or fitness space that wants a free, broad platform for appointments, coaching, memberships, and client payments, and you meet its payment-account requirements. Look elsewhere if you run class-based operations that depend on timetables and reserved spots, need Android support, or cannot meet the expected-processing certification.