Billables AI

Overview

Billables AI is a background work-tracking and time-entry product for legal, consulting, and other professional-services teams. It is best suited to firms that want billable activity converted into client- and matter-linked drafts without relying on timers. Its strongest case is reducing missed work; its main trade-off is granting access to email and file contents to generate those records.

Key features

Billables tracks activity across emails, documents, and cases, then drafts time entries with client and matter matches and detailed narratives. That can help professionals who move between matters capture work that is easy to forget, but it does not make review optional: users can edit or delete records before exporting or sharing them.

Teams can upload client billing guidelines so entries reflect client-specific rules. This is useful where requirements vary from matter to matter, though the team still needs to check that drafts are suitable before they are billed.

Reporting breaks time down by user, client, matter, and activity, including billable and non-billable hours and approval status. Matter tracking and billable rates are supported. Named billing integrations include Centerbase, SurePoint, Clio, MyCase, LeanLaw, and Litify; firms using those systems have a clearer path into an existing workflow than teams relying on a different billing platform.

Billables says it has an independently audited SOC 2 Type II report, protections designed to support HIPAA requirements, and a GDPR privacy-by-default approach. It says data is encrypted in transit and at rest, access is role-restricted and logged, and customer data is logically isolated. The company says it accesses file and correspondence contents to create billable records but does not copy or store those contents in its system. Those controls may reassure firms assessing sensitive workflows, but teams should still decide whether background access fits their privacy requirements.

Pricing

Billables AI uses paid, custom pricing, so buyers need to request a quote to assess cost. No plan tiers or seat terms are described, making it difficult to compare the price against team size before contacting the company. It is a less straightforward choice for firms that need a published per-user rate to budget or compare options.

Platforms

Billables is available as a browser extension, desktop app, and web product, with platform support for macOS and Windows. Its browser extension works with Chrome and Microsoft Edge; Chrome extensions do not work on mobile devices. The desktop download option gives teams a route beyond the browser, while mobile use is not established by these platform details.

Who it's for

Attorneys, managing partners, and legal administrators are the clearest intended users. The product can also suit consultants and other professional-services teams that need activity-based time entries, matter context, and billing-rule controls. It is less compelling for organizations that do not want software accessing correspondence and documents, or that require an integration beyond the named billing systems.

Pros and cons

• Pro: Background capture can reduce reliance on manually started timers and help recover billable work across emails, documents, and cases.
• Pro: Client and matter matching, detailed narratives, and uploadable billing guidelines address several steps in preparing usable time entries.
• Pro: Reporting includes billable status and approvals, giving managers more than a raw time total.
• Con: The product accesses email and file contents to generate records, which may not suit every firm's privacy policy even with the stated safeguards.
• Con: Custom pricing requires a quote, so teams cannot readily compare costs or budget from a published plan.
• Con: Chrome extensions do not work on mobile, limiting that capture route for users working from phones.

Alternatives

For a broader comparison, browse Legal Time Tracking Software.

• Bill4Time is worth choosing if a free plan or a published monthly rate matters: its Time & Billing plan is $49 a month, billed monthly, and includes time tracking, task and client management, a client portal, and expense management. It also supports web, Windows, macOS, iOS, and Android.
• PointOne is another paid option available on iOS, macOS, web, and Windows.
• iTimekeep may suit buyers who want a free trial and Android or iOS support; its pricing is custom rather than publicly priced.
• Laurel is an option for teams seeking a product with Android, iOS, API, web, and Windows platforms; its price is custom, with demos offered.
• OneAdvanced Scribe is a paid web option with custom pricing and sales demos.
• RTG Bills may be a better fit for buyers seeking a free trial and a starting price: RTG Bills Online starts at $15.95 a month for one user, with price varying by user count.
• Chrometa offers a published Standard plan at $19 a month, billed monthly, with unlimited time entries; its Plus plan is $29 a month, billed monthly, and includes unlimited projects.
• LeanLaw may suit firms wanting a free trial and a broader legal-finance feature set: its Core plan costs $55 per user per month and includes time and expense tracking, e-payments, a reporting dashboard, and trust accounting.

Verdict

Billables AI is a strong fit for legal teams that want passive capture, matter-aware drafts, and client billing rules in one workflow. Choose it when recovering work without timers matters more than having a public price, and when the stated privacy controls meet your firm's standards. Look elsewhere if you need predictable published pricing, mobile Chrome-extension support, or a billing integration outside its named partners.