Freedom251 › Student Housing Software
Bedspace Manager
What Bedspace Manager is
Bedspace Manager is a property-management platform for operators who rent beds in hostels, PGs, staff housing, labour camps, and co-living properties. Its inventory tracks occupancy, leases, and balances at the individual bed level, alongside properties and units. A portfolio view called Business Atlas organizes locations from city and place down through buildings, floors, properties, and units.
Operators can choose calendar-month billing or a custom 30-day cycle starting from move-in; the system prorates charges automatically. Recurring invoices can be scheduled for arrears, the current period, or advance payment. It creates branded PDF invoices and sends them to tenants on WhatsApp, without requiring a tenant app. WhatsApp also supports reminders and maintenance requests. Emma AI can sort maintenance messages, handle attached photos or videos, identify duplicate tickets, and pass uncertain cases along. Roles range from Founder and Admin to Manager, Finance, and a maintenance-limited Agent. Invoices and transactions are voided or adjusted rather than deleted, with role-based access and an audit trail. The service is available on web, Android, and iOS, and configures currency and time zone based on the business country for countries covered by Google Places. Monthly plans start at $15 a month, and each account begins with a 14-day trial without a credit card.
Who it suits
Bedspace Manager suits operators managing monthly rentals across beds, units, and multiple properties, including hostels, staff housing, and co-living businesses. It is also suited to teams that bill tenants through WhatsApp and need maintenance requests organized by role.
What it does well
- Tracks occupancy, leases, and balances down to individual beds.
- Offers calendar-month and custom 30-day billing with proration.
- Sends branded PDF invoices through WhatsApp without a tenant app.
- Emma AI sorts maintenance messages and can identify duplicates.
- Role-based access and an audit trail support financial controls.
What to know first
- Supports monthly rentals only, not daily bookings or holiday lets.
- Starter covers up to 30 active leases.
- No resident portal is provided.
Limits
The Starter plan costs $15 a month and includes 30 active leases. The platform supports monthly rentals only; it does not support daily bookings, holiday lets, or fixed-term commercial leases.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Elite | $105/mo · up to 210 active leases · WhatsApp PDF invoices · maintenance tracking · five team roles · monthly financial reports | $105 a month |
| Starter | $15/mo · up to 30 active leases · unlimited properties and units · 17-widget dashboard · calendar and custom billing · iOS, Android and web | $15 a month |
| Teams | $245/mo · unlimited active leases · own WhatsApp number integration · advanced financial reports · priority support | $245 a month |
| Growth | $45/mo · up to 90 active leases · Business Atlas · Excel tenant import · rent-change proration | $45 a month |
As bedspacemanager.com lists them, read 15 Oct 2026. The maker's own page has the final word.
Getting started
- Visit https://www.bedspacemanager.com/.
- Start an account with the 14-day free trial; no credit card is required.
- Select the business country to configure currency and time zone for covered countries.
- Choose a monthly plan based on active leases.
- Use the web, Android, or iOS platform to manage properties and beds.
Verdict
Choose Bedspace Manager if your operation rents beds by the month and needs bed-level records, recurring billing, and WhatsApp tenant communication. Look elsewhere if you need daily bookings, holiday lets, fixed-term commercial leases, or a resident portal.
Questions
How much does Bedspace Manager cost?
Starter costs $15 a month for 30 active leases. Growth is $45 a month for 90, Elite is $105 a month for 210, and Teams is $245 a month for unlimited active leases.
Is there a free plan or trial?
There is no free plan. Every account starts with a 14-day free trial, and no credit card is required.
Which platforms does it support?
Bedspace Manager is available on web, Android, and iOS.
What kinds of rentals does it support?
It supports monthly rentals, including bedspaces, PGs, hostels, staff housing, labour camps, and co-living properties. It does not support daily bookings, holiday lets, or fixed-term commercial leases.
Can tenants receive invoices without installing an app?
Yes. The platform creates branded PDF invoices and delivers them through WhatsApp without requiring a tenant app.
Does Bedspace Manager offer a resident portal?
No. The listed product details say it does not have a resident portal.
Facts from Bedspace Manager's own pages
- Apple system requirement
- The iPhone app requires iOS 13 or later, is 41.5 MB, and is listed as English-language software from Sword Tech Labs LLC. · apps.apple.com, 15 Oct 2026
- Bed-level inventory
- The system tracks properties, units, beds, occupancy, leases, and balances down to individual beds. · bedspacemanager.com, 1 Oct 2026
- Billing models
- It supports calendar billing from the first to the end of the month and custom 30-day billing from move-in, with automatic proration. · bedspacemanager.com, 1 Oct 2026
- Business Atlas
- Business Atlas drills through city, place, building, floor, property and unit levels while showing occupancy, balances and lease status. · bedspacemanager.com, 15 Oct 2026
- Cancellation retention
- After cancellation, accounts remain read-only for four months and are then permanently deleted; data can be exported during the read-only period. · bedspacemanager.com, 15 Oct 2026
- Company founding
- G2’s category profile lists Bedspace Manager for Co-Living as founded in 2024 and associated with one LinkedIn employee. · g2.com, 15 Oct 2026
- Dashboard
- The dashboard provides 18 live widgets covering income, expenses, lost rental revenue, occupancy and leases. · bedspacemanager.com, 15 Oct 2026
- Data use
- The privacy policy says operator and tenant data is not sold, rented, shared with other operators or used to train third-party systems. · bedspacemanager.com, 15 Oct 2026
- Deployment
- The product is cloud-hosted and marketed as requiring no server or IT setup. · bedspacemanager.com, 15 Oct 2026
- Geographic support
- A business can operate in any country supported by Google Maps, with currency and time zone set from the country selected during setup. · bedspacemanager.com, 15 Oct 2026
- Global operation
- Users select a business country and the system configures currency and time zone automatically for countries covered by Google Places. · bedspacemanager.com, 1 Oct 2026
- Google Play developer
- Google Play lists Sword Tech Labs LLC as developer, with an address at 131 Continental Dr, Suite 305, Newark, Delaware 19713-4324, United States. · play.google.com, 15 Oct 2026
- Independent directory coverage
- G2, GetApp and Software Advice describe the product as specialized software for shared accommodation, co-living, hostel, staff-housing and labour-camp operators. · softwareadvice.com, 15 Oct 2026
- Integrations
- Official pages identify Google Places API, Google Sign-In, WhatsApp Business API, payment processing, email delivery and push notifications as connected services. · bedspacemanager.com, 15 Oct 2026
- Lease billing
- Leases support calendar billing from the first to the end of the month or custom 30-day rolling billing from move-in, with automatic proration. · bedspacemanager.com, 15 Oct 2026
- Limit: cloud-only model
- The student-accommodation page describes Bedspace Manager as fully cloud-hosted, with no server installation or implementation project. · bedspacemanager.com, 15 Oct 2026
- Limit: lease caps
- Starter, Growth and Elite restrict active leases to 30, 90 and 210 respectively; new leases require upgrading or freeing capacity after the limit is reached. · bedspacemanager.com, 15 Oct 2026
- Limit: permanent country choice
- The FAQ says the business country selected during setup cannot later be changed because it controls currency, time zone and billing calculations. · bedspacemanager.com, 15 Oct 2026
- Maintenance AI
- The Emma AI assistant can receive tenant maintenance messages on WhatsApp, categorize tickets, attach photos or videos, detect duplicates, and hand off uncertain cases. · bedspacemanager.com, 1 Oct 2026
- Maintenance automation
- Tenants can open maintenance tickets through WhatsApp, where the Emma AI assistant logs them automatically. · bedspacemanager.com, 15 Oct 2026
- Monthly-only focus
- Bedspace Manager supports monthly rentals only and does not support daily bookings, holiday lets, or fixed-term commercial leases. · bedspacemanager.com, 1 Oct 2026
- Portfolio view
- Business Atlas provides a hierarchy from city and place through building, floor, property, and unit. · bedspacemanager.com, 1 Oct 2026
- Property structures
- The system supports seven unit types and four bed types, including private rooms, bedspaces, partitions, loft rooms, shared rooms, single beds, double beds and bunk beds. · bedspacemanager.com, 15 Oct 2026
- Purpose
- Bedspace Manager is a property-management platform for bedspaces, PGs, hostels, staff housing, labour camps, and co-living operators. · bedspacemanager.com, 1 Oct 2026
Where Bedspace Manager stands on Freedom251
- Student Housing Software#9 of 28