In Word, the main print controls are under File > Print. From there you can preview pages, choose what to print, and select options such as color or double-sided output when your printer supports them. For booklet layout and Windows-only advanced settings, use the separate controls described below.
Preview the document and choose pages
In Word for Windows, open File > Print and inspect the preview before sending the job. The preview helps catch layout problems and confirm the pages you intend to print.
As an Amazon Associate I earn from qualifying purchases.
- Open File > Print.
- Open the menu beside Print All Pages and choose Custom Print.
- Enter the page numbers or ranges. For example, enter
1-3to print pages 1 through 3, or3, 4-6to print page 3 and pages 4 through 6. - Review the preview, choose the number of copies, and check any color options offered for the selected printer.
Available color choices depend on the printer selected and its driver; the print pane may not expose the same controls for every device. Microsoft’s Word printing instructions describe the print pane and page-selection options.
Choose whether comments and markup appear on paper
Print review material only when you want it included in the paper copy. Comments and other markup can make a working draft easier to review, but a clean final copy may need to omit them.
#1 Best Overall
- BEST FOR HOME OFFICES & SMALL TEAMS – Engineered for consistent, premium print quality, the Brother HL-L2460DW Monochrome (Black & White) Laser Printer produces documents that are clear, crisp, and easy to review and share, all at an affordable price
- COMPACT, CONNECTED, EXCEPTIONALLY EFFICIENT– Connect with built-in dual-band wireless (2.4GHz/5GHz), Ethernet, or to a single computer via USB interface. Prints at speeds up to 36ppm(2), plus automatic duplex printing saves time and reduces paper waste
- BROTHER MOBILE CONNECT APP – Manage your wireless printer remotely and print from your mobile device anytime, from almost anywhere. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(3)
- VERSATILE PAPER HANDLING – Tackle high-volume black & white printing with the 250-sheet capacity paper tray.(4) The manual feed slot enables printing on envelopes and specialty paper
- BROTHER IS AT YOUR SIDE – Backed by Brother with a 1-year limited warranty and free online, call, or live chat support for the life of your printer
- To include comments, go to Review > Show Markup and make sure comments are displayed.
- Open File > Print and select Print Markup.
- To print without comments or other markup, choose No Markup on the Review tab before printing.
The exact visible controls can vary with Word version and review settings. Check the print preview to confirm whether the markup is included.
Find Word’s advanced print settings in Windows
Windows desktop Word has additional controls at File > Options > Advanced. Scroll to the Print section to view them. Microsoft says these advanced options affect editing, display, printing, and compatibility, and notes that “Most users do not need to change these settings.” Change a setting only when you have a specific problem or requirement to address.
Rank #2
- BEST FOR SMALL BUSINESSES – Engineered for extraordinary productivity, the Brother DCP-L2640DW Monochrome (Black & White) 3-in-1 combines laser printer, scanner, copier in one compact footprint and delivers high-quality black & white prints
- FAST PRINTER WITH EFFICIENT SCANNING – Produces documents quickly with print speeds up to 36 ppm(2) and scan speeds up to 23.6/7.9 ipm(3) (black/color). A 50-page auto document feeder(4) allows for convenient, time saving multi-page scanning and copying
- FLEXIBLE CONNECTION OPTIONS – Easily navigate the changing demands of your business with secure multi-device connectivity via built-in dual-band wireless (2.4GHz / 5GHz) and Ethernet. Or connect locally to a single computer via USB interface
- BROTHER MOBILE CONNECT APP – Print, scan, and manage your wireless printer anytime, from almost anywhere from your mobile device. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(5)
- CHOOSE BROTHER GENUINE TONER – When it’s time to replace your toner, be sure to choose Brother Genuine TN830 or TN830XL replacement toner. And with Refresh EZ Print Subscription Service, you’ll never worry about running out of toner again and you’ll enjoy savings of up to 50%(6) on Brother Genuine Toner. Get started with Refresh today with a Free Trial(1)
This documented Advanced options page applies to Word for Windows desktop, not Word for Mac or Word for the web. Microsoft’s Word Options (Advanced) documentation covers the Windows controls.
Recommended Free Tools
Print on both sides of the paper
Whether Word can print both sides automatically depends on the selected printer and its driver. Automatic duplexing is simpler when available; manual duplexing can work on printers without it, but you must reload the stack in the correct orientation.
Rank #3
- FROM AMERICA'S MOST TRUSTED PRINTER BRAND – Perfect for offices and small businesses printing black & white documents and reports.
- KEY FEATURES – Fast print speeds, auto 2-sided printing, smart-guided buttons,150-sheet input tray and USB cable included.
- BUILT FOR SPEED – Quickly finish multipage print projects with the fastest in-class two-sided printing speed.
- AWARD-WINNING DESIGN – Save space without sacrificing performance with a compact design.
- EXCEPTIONAL LASER QUALITY – Rely on consistent, quality prints page after page.
Automatic duplex printing
- Open File > Print and look for Print on Both Sides.
- If offered, select it. Choose the binding edge if Word or the printer dialog presents a long-edge or short-edge choice.
- Print a small test and check that the back side is upright and in the intended order before printing a long document.
Manual duplex printing in Windows
If automatic duplex is unavailable, look for Manually Print on Both Sides. Another option is to print odd-numbered pages first, reload the sheets, then print even-numbered pages. Reload directions differ by printer, so test a few pages to establish which way the stack should face and which edge should enter first. Word’s Advanced options also include a control for whether duplex pages print on the front or back of the sheet when using the odd/even method.
Two-sided printing on Mac
In Word for Mac, open File > Print, then use Copies & Pages > Layout. Choose Two-Sided and select Long-Edge or Short-Edge binding as appropriate. If automatic duplex is not available, use the printer’s manual reload instructions and test the page orientation. See Microsoft’s duplex-printing guidance.
Rank #4
- BEST FOR HOME OFFICES & SMALL TEAMS – Engineered for consistent, premium print quality, the Brother HL-L2460DW Monochrome (Black & White) Laser Printer produces documents that are clear, crisp, and easy to review and share, all at an affordable price
- COMPACT, CONNECTED, EXCEPTIONALLY EFFICIENT– Connect with built-in dual-band wireless (2.4GHz/5GHz), Ethernet, or to a single computer via USB interface. Prints at speeds up to 36ppm(2), plus automatic duplex printing saves time and reduces paper waste
- BROTHER MOBILE CONNECT APP – Manage your wireless printer remotely and print from your mobile device anytime, from almost anywhere. Order Brother Genuine Supplies, track toner usage, and complete more work on-the-go(3)
- VERSATILE PAPER HANDLING – Tackle high-volume black & white printing with the 250-sheet capacity paper tray.(4) The manual feed slot enables printing on envelopes and specialty paper
- BROTHER IS AT YOUR SIDE – Backed by Brother with a 1-year limited warranty and free online, call, or live chat support for the life of your printer
Lay out and print a booklet
Set the booklet layout before printing. Word arranges pages for folding, so page order in the print job may differ from the document’s ordinary sequential view.
- Open Layout > Margins > Custom Margins.
- Under Multiple pages, choose Book fold. Word changes the page orientation to landscape for the booklet layout.
- Increase Gutter to reserve space along the fold for binding.
- On the Paper tab, select the sheet size you will use. The finished booklet page is half the sheet size.
- Load the chosen paper, then open File > Print. Select duplex printing if the printer supports it; otherwise use the printer’s manual two-sided workflow.
- Print a few pages first and check the order, fold, and orientation. For manual duplex, verify how the sheets must be turned before printing the full booklet.
Choose paper size based on the booklet dimensions you want and what your printer can handle. The Microsoft instructions specify choosing the correct paper size and loading that paper; they do not prescribe a particular staple, binding method, or paper brand. See Microsoft’s booklet setup instructions and its booklet printing guidance.
When print controls are missing
Word’s print pane, advanced settings, and printer-driver menus vary by Word version, platform, selected printer, and driver. If you need controls such as print quality, paper tray, or media type, look in the printer’s own dialog or driver. Their location is device-specific; consult the printer manufacturer’s instructions for the exact path. The Windows Advanced options page does not document a universal route for these driver controls.
Quick Recap
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
