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Microsoft offers an official 16 essential keyboard shortcuts PDF. It is a compact handout, not the complete catalog. For the fullest and most current reference, use Microsoft’s live Teams keyboard-shortcuts page, then save that page as a PDF.
Download Microsoft’s official Teams shortcuts PDF
The Microsoft PDF is free and useful as a desk-side quick reference. It covers 16 commonly used Windows and macOS shortcuts, including mute, camera, background effects, new chat, file attachment, emoji, Search, commands, navigation and opening the complete shortcut list.
Because it is intentionally brief, do not treat it as Microsoft’s complete or permanently current list. Teams adds and changes features, while the live Support page can be updated without replacing a downloaded file.
Download the official 16 essential Microsoft Teams keyboard shortcuts PDF.
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Get the complete, current shortcut reference
Microsoft’s comprehensive reference is an HTML page covering Teams for work or school on Windows, Mac, the web and iPad with an external keyboard. It is organized into general, navigation, messaging, compose, meetings/calls/calendar, activity and debugging shortcuts.
The page uses a US keyboard layout as its reference. Key positions and symbols can differ on other layouts, so verify combinations in your own Teams installation.
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Teams Free and personal or small-business Teams have separate documentation. Use Microsoft’s personal and small-business shortcut reference and its Teams Free shortcut page rather than assuming the work/school list applies.
Save the full Microsoft list as a PDF
Windows or a web browser
- Open Microsoft’s keyboard-shortcuts page.
- Press Ctrl+P.
- Choose Save as PDF or Microsoft Print to PDF as the printer.
- Select the pages, orientation and layout you want, then save the file.
Mac
- Open the same Microsoft page.
- Press Command+P.
- Choose PDF, then Save as PDF.
This creates a PDF from the current HTML page. It is a locally saved snapshot, not the separate 16-shortcut Microsoft handout.
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Open the shortcut list inside Teams
- Windows: press Ctrl+Period (.).
- Mac: press Command+Period (.).
- Or select Settings and more (…) > Keyboard shortcuts.
In supported versions, the dialog lets you search for an action or key combination. This in-app list is the quickest way to check behavior in your installed Teams version.
Most useful Windows shortcuts
Microsoft lists separate combinations for the desktop and web apps. “Web” means Teams running in a browser; “desktop” means the installed Teams client.
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| Action | Desktop | Web |
|---|---|---|
| Show keyboard shortcuts | Ctrl+Period (.) | Ctrl+Period (.) |
| Search | Ctrl+E | Ctrl+Alt+E |
| Start a new chat | Ctrl+N | Left Alt+N |
| Open Settings | Ctrl+Comma (,) | Ctrl+Shift+Comma (,) |
| Expand compose box | Ctrl+Shift+X | Ctrl+Shift+X |
| Send from expanded compose box | Ctrl+Enter | Ctrl+Enter |
| New line | Shift+Enter | Shift+Enter |
| Bold / italic / underline | Ctrl+B / Ctrl+I / Ctrl+U | Ctrl+B / Ctrl+I / Ctrl+U |
| Attach a file | Alt+Shift+O | Alt+Shift+O |
| Start audio call | Alt+Shift+A | Alt+Shift+A |
| Start video call | Alt+Shift+V | Alt+Shift+V |
| Toggle mute | Ctrl+Shift+M | Ctrl+Shift+M |
| Toggle video | Ctrl+Shift+O | Ctrl+Shift+O |
| Raise or lower hand | Ctrl+Shift+K | Ctrl+Shift+K |
| Open share-content tray | Ctrl+Shift+E | Ctrl+Shift+E |
| Leave a meeting or call | Ctrl+Shift+H | Ctrl+Shift+H |
| Join from meeting details | Ctrl+Shift+J | No shortcut listed |
| Open first app on the app bar | Ctrl+1 | Ctrl+Shift+1 |
Meeting and call controls
- Ctrl+Shift+A: accept a video call.
- Ctrl+Shift+S: accept an audio call.
- Ctrl+Shift+D: decline a call.
- Ctrl+Shift+Y: admit people from the lobby notification.
- Alt+Shift+C: toggle live captions.
- Ctrl+Space: temporarily unmute when the keyboard-unmute setting is enabled.
Temporary unmute can fail when focus is in the chat composer or when PowerPoint Live, Whiteboard or another embedded experience has focus. Microsoft explains the setting and limitations in its mute and unmute guidance.
Messaging, compose and calendar
The full reference also includes finding text in a chat or channel, jumping to the newest or last-read message, replying to or editing the last message, inserting links, code and formatting, marking a message important, and Copilot rewrite where available.
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For calendar work, Microsoft lists shortcuts such as Enter to open an event, Esc to close it, Delete to delete it, Ctrl+P to print, Alt+Q to search, Ctrl+J to join, Alt+N to create an event, Ctrl+S to save, Ctrl+Enter to send, Ctrl+Z to undo, Ctrl+Shift+Y to retry and Ctrl+Shift+Q to create a meeting request. Microsoft says these Teams calendar shortcuts are the same as the Outlook calendar shortcuts in the referenced documentation.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Most useful Mac shortcuts
| Action | Mac desktop | Mac web |
|---|---|---|
| Show keyboard shortcuts | Command+Period (.) | Command+Period (.) |
| Search | Command+E | Option+Command+E |
| Start a new chat | Command+N | Control+Command+N |
| Open Settings | Command+Comma (,) | Command+Shift+Comma (,) |
| New line | Shift+Return | Shift+Return |
| Send from expanded compose box | Command+Return | Command+Return |
| Bold / italic / underline | Command+B / Command+I / Command+U | Command+B / Command+I / Command+U |
| Insert link | Command+K | Command+K |
| Start audio call | Option+Command+S | Command+Shift+Control+A |
| Start video call | Command+Shift+S | Command+Shift+Control+V |
| Toggle mute | Shift+Command+M | Command+Shift+M |
| Toggle video | Command+Shift+O | Command+Shift+O |
| Open first app on the app bar | Command+1 | Control+Shift+1 |
| Go to compose box | Command+R | Control+Command+R |
| Search the current chat or channel | Command+F | Command+F |
iPad shortcuts with an external keyboard
- Option+R: go to the compose box.
- Command+Shift+X: expand the compose box.
- Command+Return: send a message.
- Command+N: start a new chat.
- Command+K: insert a link.
- Command+F: find in the current chat or channel.
- Command+Option+E: open Search.
- Command+J: jump to the latest or last-read message.
These iPad combinations do not imply that the desktop shortcut set applies to iPhone or Android.
Why a Teams shortcut may not work
- Check the environment: identify Windows or Mac, desktop or browser, and work/school Teams or Teams Free.
- Restore focus to Teams: click the relevant Teams pane; meeting shortcuts may not work while the cursor is in the composer or an embedded app.
- Check your layout: under Settings and more (…) > Keyboard shortcuts, Teams can use Teams, Slack, Zoom or Combined layouts. Microsoft documents this feature here.
- Check keyboard and browser conflicts: screen readers, operating-system commands, browser shortcuts and non-US layouts can intercept a combination.
- Check app-bar order: Ctrl+1, Ctrl+Shift+1 or Command+1 opens the first app in your current app-bar sequence, not necessarily Chat or Activity.
- Use the in-app viewer: press Ctrl+Period or Command+Period to see the combinations recognized by your installation.
Slash commands are different
Entries such as /goto are slash commands typed into Teams’ command/search interface, not keyboard shortcuts. Microsoft describes them in its Teams commands guide.
Which printable option should you use?
| Option | Cost signal | Best for | Limitation |
|---|---|---|---|
| Microsoft 16-shortcut PDF | Free | Basic desk reference | Essential shortcuts only |
| Save Microsoft’s live page as PDF | Free | Most complete current printout | Browser print formatting varies |
| Windows Mode printable sheet | $1 observed in a July 6, 2026 search result | Designed, categorized printout | Third-party and may become stale; see vendor page |
| DefKey generated PDF | Price not established | Searchable database and generated reference | Not Microsoft’s authoritative list; see DefKey page |
For accuracy, keep Microsoft’s live page or the in-app viewer as the source of truth, and use a downloaded PDF for offline convenience.
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