Fireflies.ai can integrate with Microsoft Teams to capture meeting audio, generate transcripts, and create searchable summaries. When you want to stop that integration, you need to remove the Teams app/bot link and, in some cases, unlink the Microsoft account connection.
This guide walks through the complete removal process for both individual users and organizations, then shows you how to verify the integration is fully gone and troubleshoot the common “it’s still showing up” scenarios.
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What Removing Fireflies.ai From Teams Really Does
“Removing Fireflies.ai from Microsoft Teams” can mean three different things:
- Uninstall the Fireflies Teams app so it stops appearing in your Teams app list.
- Remove the Fireflies bot from chats/channels where it was added.
- Unlink the Fireflies connection from your Microsoft account so new meeting captures don’t keep flowing to Fireflies.
If you skip the unlink step, Fireflies may still receive meeting data even after the Teams app is removed.
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Prerequisites and What You’ll Need
- Your Teams sign-in (work or school account).
- Admin access if you need to disable/remove the app at the organization level.
- Access to your Fireflies.ai account to revoke Microsoft permissions if meeting connections keep returning.
If you’re not sure whether you’re an admin, check whether you can access Teams admin center pages. If you can’t, focus on the user-level steps and Fireflies account unlinking.
Remove Fireflies.ai as a Teams App (User Level)
This removes the app from your personal Teams experience.
Microsoft Teams (Desktop or Web)
- Open Microsoft Teams (desktop app or https://teams.microsoft.com).
- In the left sidebar, select Apps (sometimes shown as an app icon).
- Search for Fireflies.ai.
- Open the Fireflies.ai app listing.
- Select Uninstall (or Remove, depending on your UI).
- Confirm the prompt to remove/uninstall the app.
If you don’t see an Uninstall/Remove button, it’s usually because your organization restricts app management, or the app was added by an admin for your tenant.
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If you manage the tenant, removing the app for everyone prevents reinstallation and stops org-wide exposure.
- Go to the Microsoft Teams admin center (admin view).
- Navigate to Teams apps (sometimes under Teams apps > Manage apps).
- Find Fireflies.ai in the list of installed/approved apps.
- Choose Block or Remove depending on the available actions.
- Save changes.
Org-level changes can take time to propagate across clients. Users may need to refresh Teams after the update window.
Remove Fireflies.ai Bot from Chats and Channels
Even after uninstalling the app, the bot may remain in specific chats or channels where it was added.
- Open the Team or Channel where Fireflies was installed, or the chat where the bot exists.
- Select the … (more options) at the top of the channel or conversation (or use the channel menu).
- Go to Manage team / Manage channel / Manage members (wording varies).
- Look for the Fireflies.ai bot in the installed apps or member list.
- Choose Remove / Delete / Remove from channel.
- Confirm the removal prompt.
For direct chats: remove the bot from the conversation by ending the chat context and then clearing the chat history only if your org allows it. The key is removing the bot’s presence in the specific location it was added.
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If your goal is “stop sending meeting data,” you must revoke the Microsoft connection inside Fireflies.ai. This is the most common missing step.
- Sign in to Fireflies.ai.
- Open Settings (or Integrations).
- Find the Microsoft Teams integration or Microsoft account connection.
- Select Disconnect, Revoke, or Remove integration.
- Confirm the disconnect action.
If you see “permissions” screens, choose the option that fully revokes access (not just “hide” or “pause”).
Remove Fireflies Meeting Add-In (If It Appears During Scheduled Meetings)
Some users see an add-in/toolbar behavior when scheduling or joining meetings, especially with calendar-based experiences. If you still see Fireflies UI controls during meetings, look for the add-in in your conferencing environment.
What to check
- Browser add-ons related to Fireflies (Chrome/Edge extensions).
- Office/Outlook add-ins if Fireflies was integrated through Microsoft 365 workflows.
- Any Teams meeting extension prompts in your client.
Practical removal path
- If you use Edge or Chrome, open Extensions.
- Remove any extension tied to Fireflies.
- In Microsoft Outlook (Windows), check File > Options > Add-ins and remove the Fireflies add-in if present.
- Restart Teams (close the app fully, then open again) after changes.
Exact add-in naming varies by deployment, so search for “Fireflies” and remove anything connected to Microsoft meeting capture.
How to Verify It’s Gone
Verification beats guessing. Use these checks to confirm you removed both the Teams-side presence and the data connection.
- Teams app check: Open Apps in Teams and confirm Fireflies.ai no longer appears or can’t be installed.
- Bot presence: Search inside your Teams channels for “Fireflies” and confirm the bot isn’t installed in target channels.
- Fireflies account check: Confirm the Microsoft/Teams integration shows as disconnected in Fireflies settings.
- Meeting test: Run a test meeting, then confirm you don’t receive new transcripts or summaries in Fireflies.
If you still receive new captures after unlinking, it’s almost always due to a lingering connection at the tenant, bot install in a channel, or an old account link you haven’t revoked.
Troubleshooting When Fireflies Won’t Remove
Fireflies Still Appears in the Teams App List
Common cause: your organization approved the app or a policy keeps it visible.
- Confirm you truly clicked Uninstall (not just “suspend” or “hide”).
- Sign out of Teams and sign back in.
- Wait 5–30 minutes for policy propagation (org changes can be delayed).
- If it’s still present, contact your Teams admin to block/remove Fireflies.ai in Teams admin center.
The Fireflies Bot Won’t Leave a Team/Channel
If you can’t remove it, your role likely lacks permission.
- Make sure you’re a Team owner or have channel management rights.
- Check whether a policy re-adds the bot automatically.
- Have an admin remove the installed app/bot from the channel scope.
Also confirm you’re removing the correct object—sometimes users remove the app but the bot remains installed at a channel level.
Meetings Still Get Transcripts to Fireflies
This is the “most important failure mode.” Focus on Microsoft permission revocation and integration links.
- Go to Fireflies settings and ensure Microsoft Teams integration is Disconnected.
- If you connected multiple Microsoft identities, confirm you disconnected the correct one.
- Remove the bot/app from any channel that uses automated meeting capture.
- Do a test meeting and confirm whether captures stop after a refresh window.
If captures persist, there may be an admin-managed connection at the tenant level. Ask your Teams admin to verify Fireflies-related permissions and app installations.
Permission Errors or Missing Admin Options
If you see errors like “You don’t have permission” or you can’t find Teams admin pages, you likely don’t have the required role.
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- Confirm your role in Microsoft Entra ID / Azure AD (admin role required for tenant-level changes).
- Request your Teams admin to remove/block Fireflies.app from Teams apps.
- Meanwhile, you can still disconnect inside Fireflies settings to stop data flow for your user.
Common Mistakes to Avoid
- Only uninstalling the app while leaving the Fireflies Microsoft connection active.
- Removing it from one channel but forgetting it was also added to another team/channel.
- Disconnecting the wrong account (common if you have multiple work accounts or guest accounts).
- Waiting too little after policy changes—Teams/app policy updates can take time.
Alternatives if You Can’t Remove the App
If your org locks down Teams apps or requires Fireflies for compliance, you may not be able to uninstall it everywhere. Options include:
- Request admin-level restriction to limit Fireflies installation to specific groups.
- Use user-level disconnect in Fireflies settings to stop your personal capture.
- Disable the bot in specific channels where you don’t want captures.
These approaches can reduce capture without fully removing the app tenant-wide.
FAQs
Will uninstalling Fireflies.ai from Teams delete previous meeting transcripts?
No. Uninstalling or disconnecting stops new data capture, but it typically doesn’t delete past transcripts already stored in your Fireflies account. Deletion is handled inside Fireflies, not Teams.
Do I need to remove both the app and the bot?
Yes in most cases. The app removal affects availability, while the bot removal affects where it can interact (channels/chats). If you only uninstall, the bot can remain installed in specific locations.
What if Fireflies keeps showing up after I disconnect?
Check whether your Teams admin still approves the Fireflies app for your tenant or whether the bot is installed in specific channels. Disconnecting in Fireflies is necessary, but it doesn’t automatically remove the Teams bot everywhere.
Can my admin disable Fireflies at the org level?
Yes. Your Teams admin can block or remove apps in the Teams admin center under Teams apps management, which prevents reinstallation and reduces exposure.
How long until changes take effect?
User-level uninstall changes often show up quickly, while admin policy changes can take anywhere from minutes to longer depending on tenant settings. Plan for a 5–30 minute window, then verify with a test meeting.
Bottom Line
To fully remove Fireflies.ai from Microsoft Teams, uninstall the Teams app, remove the bot from any channels/chats where it was added, and then disconnect the Microsoft integration inside Fireflies settings. That last step is what usually stops new transcripts from arriving.
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If it still comes back, the fix is usually org policy or a leftover channel install—work with your Teams admin and confirm the integration is disconnected using a test meeting.
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