GST e-invoicing registers certain sales invoices with the Invoice Registration Portal (IRP); an e-way bill documents the movement of goods. They are separate checks, so an online seller may need one, both, or neither. To decide, check invoice coverage and turnover for e-invoicing, then check the shipment’s movement, value, route and exemptions for an e-way bill.
Quick decision: which document do you need?
- Check e-invoicing: Is the seller covered by the current GST rules based on aggregate turnover history, taxpayer category and invoice or supply type? If so, the supplier generally reports covered invoices to an IRP.
- Check the e-way bill separately: Are goods moving, and does Rule 138 or the applicable state or UT provision require an e-way bill for this movement? Consider consignment value, the reason for movement and any exemption or special case.
- Complete the transport information: If an e-way bill is required, ensure the required movement and transporter or vehicle details are supplied before the goods move.
An e-invoice does not, by itself, mean the e-way bill is complete. Invoice data may populate Part A of the e-way bill workflow, but transport details in Part B still have to be furnished when needed.
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How e-invoicing differs from an e-way bill
| Question | GST e-invoice | E-way bill |
|---|---|---|
| What it covers | Reporting and registration of specified GST invoices with an IRP | Specified movement of goods |
| Main applicability test | Notified taxpayer coverage, turnover history, taxpayer category, and covered invoice or supply type | Movement, reason for movement, consignment value, exemptions, special cases, and applicable geography |
| Core workflow | The supplier reports the invoice to an IRP; an Invoice Reference Number (IRN) is issued and invoice data is shared | Prescribed EWB-01 information is furnished before movement when required; transport details are included as applicable |
| How the systems relate | Invoice information may be passed to the e-way bill system | Part A may be populated from IRP data; that does not supply missing Part B transport details |
When an online seller needs an e-invoice
Start with turnover and taxpayer coverage
The GST Invoice Registration Portal’s mandate guidance lists a threshold of aggregate annual turnover of ₹5 crore or more, effective 1 August 2023. It says turnover in any preceding financial year from FY 2017–18 onwards is considered. The threshold is only one part of the test: applicability also depends on the current notification, taxpayer category, exclusions and the covered supply or document. Check the IRP mandate guidance and the current notification for the seller’s circumstances.
The IRP page’s published threshold timeline is:
| Threshold shown by the IRP | Effective date on the IRP timeline |
|---|---|
| ₹500 crore or more | 1 October 2020 |
| ₹100 crore or more | 1 January 2021 |
| ₹50 crore or more | 1 April 2021 |
| ₹20 crore or more | 1 April 2022 |
| ₹10 crore or more | 1 October 2022 |
| ₹5 crore or more | 1 August 2023 |
These are historical effective dates from the portal’s timeline, not separate current thresholds to add together. For a present-day decision, use the applicable current mandate and notifications.
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Check whether the invoice transaction is covered
IRP guidance describes e-invoicing for B2B supply and lists cases including deemed supply, supplies by SEZ developers, exports, deemed exports, credit notes, debit notes, and supplies to government or PSUs. It also lists exceptions. That list is not a substitute for checking the current notification and the seller’s exact transaction and taxpayer status.
Marketplace involvement does not settle the seller’s obligation
The IRP says that e-commerce operators can generate e-invoices on behalf of sellers on their platforms. That can affect who performs the reporting workflow; it does not establish that every marketplace seller is covered or remove the need to determine applicability for the seller and transaction. Confirm responsibility with the platform and check the applicable GST rules.
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When an online order needs an e-way bill
Apply the movement and value test
Under the general rule in CGST Rule 138, a registered person causing movement of a consignment exceeding ₹50,000 generally has to furnish prescribed information before movement. The rule addresses movement in relation to a supply, for reasons other than supply, and inward supply from an unregistered person. The GST e-Way Bill System FAQ describes an e-way bill as a document required to be carried for a consignment exceeding that value, but Rule 138 also provides exceptions and special cases. See the official Rule 138 text rather than treating the general threshold as an unconditional rule for every shipment.
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Check route, state rules and special cases
Intra-state thresholds can vary: the official e-way bill FAQ directs users to the relevant state or UT provisions. Rule 138 also includes exemptions and special cases, including certain inter-state job-work and handicraft movements that have specific treatment regardless of the general ₹50,000 threshold. Check the applicable rule for the goods and route before dispatch. The GST e-Way Bill System provides official portal guidance.
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Arrange the bill and transport details before dispatch
The consignor, consignee or transporter may generate an e-way bill in specified circumstances. The FAQ identifies the invoice, bill or delivery challan and transport identity or vehicle details as information needed for generation; a transporter can generate a bill using information furnished by a registered person. Agree who will create it and provide the necessary details before goods move. For an e-invoice-linked workflow, confirm that Part B is completed where required; an IRN or populated Part A is not a substitute for that step.
Validity depends on distance under the cited rule text
The retrieved Rule 138 validity table states one day for a distance up to 100 km, then one additional day for every additional 100 km or part thereof; each day is measured as 24 hours from generation. Because portal rules and notifications can change, verify the current provision before relying on this timing for a dispatch.
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Does generating an e-invoice automatically generate an e-way bill?
No—not as a complete movement document. IRP invoice data can be shared with the e-way bill system and may populate Part A. If Rule 138 or a state or UT rule requires an e-way bill, the necessary transport details, including Part B information where applicable, must still be supplied so the movement document is complete. Do not assume that an invoice’s IRN alone authorizes or documents the shipment.
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- Seller’s aggregate turnover in the relevant preceding financial years and applicable taxpayer category.
- Whether the invoice or supply type is covered or excluded by the current e-invoicing rules.
- Whether goods will move, why they are moving, and the consignment value.
- The origin, destination and applicable state or UT e-way bill provisions.
- Any Rule 138 exemption or special case that applies to the goods or movement.
- Who will generate the e-way bill and whether the required invoice, challan and transport details are ready.
- Whether Part B has been completed when required, even if invoice details flowed from the IRP.
The e-way bill portal announcement dated 30 July 2026 said proposed changes concerning e-way bill closure functionality and mandatory Ship-to GSTIN were on hold at that time. Check current portal notices before relying on those features or requirements; the announcement records their status on that date, not a permanent rule.
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This is general India-focused guidance, not a determination for a particular seller. Current notifications, taxpayer status, transaction details, exemptions, movement facts and state or UT provisions can change the result.
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