Free work schedule templates are available in Excel and Google Sheets, and some come as printable PDFs. Choose by planning period first (one week, two weeks, or a staff rotation), then by whether you are scheduling yourself or several people. Format availability is set template by template, so confirm the file type on each download page rather than assuming all three are offered.
Start with the planning period
The planning period decides which layout will fit. A weekly template shows one week on a single view, which suits a personal work week or a small team’s week. A biweekly template spreads the same structure across two weeks, which helps when shifts alternate or when you want to plan ahead. Rotation and monthly layouts exist in the publisher collections, but they change the grid more than the basic weekly format does.
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Choose a format by what you need to track
Before you open a file, check four things:
- Number of people. A personal planner tracks one person’s hours. A staffing plan needs rows for each employee, which is why the employee and shift layouts exist.
- Time granularity. Some weekly layouts use a simple block per day, while others break time into smaller intervals. Vertex42’s weekly collection describes a version that uses 15-minute intervals during main work hours and 30-minute intervals outside them.
- Shift pattern. Shift templates in Smartsheet’s collection include 8-hour, 10-hour, and 12-hour patterns, as well as night and 24/7 coverage schedules.
- Output. Decide whether you need an editable spreadsheet, a document you can share, or a printed copy.
Personal weekly schedule
For a single person’s week, begin with a simple weekly layout. Vertex42’s weekly templates come in a version with hours and a version without, so you can choose whether you want time slots or just a list of tasks and days. The weekly collection lists Excel and Google Sheets versions, with PDF options for some of the weekly templates.
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Vertex42’s work schedule template for Excel is built for a two-week view. The page says it works for printing a schedule or organizing shift schedules. Entries are not stored in a database, so the file works as a plain worksheet. To plan a different week, copy the worksheet and enter the new dates.
#1 Best Overall
- Efficient Weekly Planning - Utilize the 52 Weeks Undated Planner to articulate and prioritize weekly goals and to-do lists. Assign specific tasks to each week for optimal efficiency while allowing flexibility without guilt if a week is missed.
- Elegant and Compact Design - Enjoy a thick cover with gold coil, offering a romantic and gentle aesthetic. The weekly planner notebook's perfect size at 6.1'' x 8.2'' ensures easy portability, making it convenient for daily use.
- Cultivate Healthy Life Habits - Undated weekly planners, weekly goals, To Do list, and habit tracker together for daily affairs. Track healthy habits for each week and use the checkbox as a visual reminder.
- Premium Paper Quality - Experience a smooth writing surface on thick, 100gsm paper that prevents bleed-through. The planner ensures a high-quality feel and enhances the overall writing experience.
- Versatile Usage - Ideal for managing daily affairs, cultivating healthy life habits, and maintaining overall progress. A quick glance provides a comprehensive overview of chores, making it the perfect companion for effective time planning.
In Excel, right-click the sheet tab and choose Move or Copy, then tick Create a copy. In Google Sheets, right-click the tab and choose Duplicate. Keep one worksheet per period so earlier weeks stay intact for reference.
Employee and shift schedules
Staffing plans need a layout with one row per worker and columns for days or time blocks. Three publisher options fit that need.
Rank #2
- [STAY ORGANIZED ALL YEAR] July 2026 - June 2027 professional day planner with 12 months of monthly and weekly pages for easy academic planning and scheduling; 2 additional monthly pages (May 2026 - June 2026) are included
- [MONTHLY LAYOUTS] Monthly layouts contain previous and next month reference calendars for long-term planning, and a notes section for important projects; Major holidays listed, elapsed and remaining days noted
- [WEEKLY LAYOUTS] Weekly view pages offer ample lined writing space for more detailed planning, allowing you to keep track of your appointments, reminders, ideas and to-do lists every day of the week
- [YEARLY OVERVIEW] Yearly calendar planner includes a convenient list of holidays, reference calendars, contacts pages and extra notes pages to accommodate your scheduling needs
- [BUILT TO LAST] Designed with a flexible cover and premium pages that endure daily use while maintaining a sleek, professional look. Printed on quality FSC-certified paper with convenient laminated tabs that are durable enough to handle daily use throughout the school year
Vertex42 employee shift schedule
Vertex42’s employee shift schedule template for Excel organizes assignments across a week. You add employee rows, adapt the columns for a 24-hour schedule, and use task codes to mark assignments. The page lists Excel and Google Sheets formats. Its author, Jon Wittwer, is quoted on the page as saying: “No installation, no macros – just a simple spreadsheet”.
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Vertex42’s schedules directory lists work, weekly, employee, shift, and rotation schedules. Use it to find a daily layout for several staff members when a single day matters more than a full week.
Rank #3
- Undated Planner with Simple Layout: Come with 12 months of monthly and weekly pages, providing a fresh start for an entire year at any time! This planner features a simplified layout for ease of use, offering spacious writing space to plan your schedule freely.
- Monthly Calendar & Weekly Planner: Each monthly spread with large date box helps you easily mark appointments, agenda, important dates, bills due, etc. Weekly two-page spreads provide generous lined writing space for more detailed planning, helping you keep track of daily tasks and develop habits or skills.
- Additional Planner Features: This calendar planner starts with Yearly Goals and Mind Map pages for goal setting and thoughts organization. It also includes holiday lists to keep on top of your special dates, contact page and extra notes pages to jot down your thoughts.
- Trusted Quality for Full Year Use: Adopted 100GSM thick paper for easy writing and preventing ink bleeding. Measuring 5.4" x 8.4", perfect size to fit in your purse or backpacks and take anywhere. Our cute planner also features an inner pocket, pen loop, and ribbon bookmarks.
- Organize Your Day & Keep Focus: How tricky it can be when a thousand things buzzing around your head! This planner journal is definitely a life saver, helping you stay focused on your tasks throughout the week. Use this notebook to simplify your life and organize your day for maximum efficiency.
Smartsheet shift and timetable templates
Smartsheet publishes two collections. Its free timetable templates include weekly and employee shift examples. Its free work shift templates cover 10-hour, 12-hour, weekly, monthly, night, and 8-hour 24/7 patterns. Smartsheet describes the formats at collection level, so open the individual template to confirm its file type.
Which formats each source describes
The table below shows what each publisher page states. Where a page does not name a format, the cell says so.
Rank #4
- 52 PAGES UNDATED WEEKLY PLANNER - This weekly planner features 52 undated pages, measuring 11 x 8.5 inches (A4) in a horizontal layout. It provides ample space for year-round planning, allowing you to schedule at your own pace without wasting pages or skipping dates.
- THOUGHTFUL FEATURES FOR PLANNING - Our weekly to do list notepad is designed with a top priority, a low priority, and a follow-up section, allowing you to prioritize and stay organized. It also has to do list part, notes part, which can help you track important daily events and develop daily habits.
- SPIRAL BOUND WEEKLY PLANNER - The weekly planner is spiral-bound for easy page turning and the option to tear off used pages for new plans. It features a transparent cover that protects your pages from dirt and damage.
- 100 GSM THICK PAPER - Our desk calendar planner is crafted with premium 100 GSM FSC-certified wood-based paper, paired with sturdy cardboard backing to resist ink bleeding and ensure a smooth writing experience. Durable, eco-conscious, and designed for daily use.
- VERSATILE USAGE - The weekly to-do list notepad is designed to meet all your planning needs and help you stay organized. It's perfect for work, home and school, including habit tracker, event organization, work schedules, travel plans, and more.
| Source | Planning types described | Formats named on the page |
|---|---|---|
| Vertex42 work schedule | Biweekly work schedule; shift organizing; daily schedule for multiple employees (collection) | Excel (per page title); other formats not stated |
| Vertex42 weekly schedules | Weekly, with and without hours; 15-minute and 30-minute intervals | Excel and Google Sheets; PDF for some weekly templates |
| Vertex42 employee shift schedule | Weekly shift assignments; employee rows; 24-hour schedules | Excel and Google Sheets |
| Smartsheet timetables | Weekly; employee shift | Excel, Word, PDF, Google Docs, Google Sheets |
| Smartsheet shift schedules | 10-hour, 12-hour, weekly, monthly, night, 8-hour 24/7 | Excel, Word, PDF, Google Docs, Google Sheets (collection level; confirm per template) |
What a spreadsheet template does not do
These files are worksheets. You enter hours by hand, and any change to one row must be made in the file itself. They are not live calendars and do not build a schedule automatically from availability or rules. If you need reminders, shared editing with notifications, or automatic conflict checks, confirm those features in the specific template before relying on it.
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Printing and PDF
Printing is optional. A PDF or printed sheet works well for posting a schedule on a wall or handing out a weekly copy, but the editable spreadsheet is the version to keep. Print on standard letter-size paper for most of these layouts, and check the print preview so the grid fits the page before you print a full week or two-week view.
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Before you download
- Confirm the file type you need (Excel, Google Sheets, Word, or PDF) on that template’s own page.
- Check that the time intervals match your work hours.
- For a team, confirm that the template has one row per employee and enough columns for your shift length.
- Test a copy with a few sample entries before filling in a real schedule.
- Note that the publisher pages do not show a publication date, so check that the download still works when you use it.
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