Clockify can do more than start and stop a timer. Its less-obvious features can help you reuse project setups, bring in older time records, review work on a schedule, or coordinate onsite clock-ins. Which ones are useful depends on whether you track time alone, manage repeat client work, or run a team—and some features are plan-dependent.
Which Clockify features are worth trying first?
Start with the feature that addresses a recurring task in your workflow. These options are documented by Clockify, but availability and plan packaging can change; check the current plan comparison before relying on a feature being included in your account.
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| Feature | Useful for | What it does |
|---|---|---|
| Project templates | Recurring projects | Copies a project’s tasks and settings when you create a new project from a template. |
| Historical rates | Changing billing rates | Lets you choose how a rate change applies to time entries, including future entries or entries from a selected date. |
| Import time entries | Migration or cleanup | Imports entries from a prepared CSV; missing clients and projects can be created during import. |
| Favorite entries | Frequently repeated tasks | Keeps commonly used entries near the top of the Time Tracker page for quicker timer restarts. |
| Split an entry | Time spent across activities | Divides a running or existing entry at a chosen time through the Tracker or Calendar. |
| Scheduled email reports | Recurring reviews | Sends a filtered report summary daily, weekly, or monthly. |
| Project budget alerts | Watching estimated hours | Sends an email alert as a project approaches its time estimate. |
| Force timer | Consistent team timekeeping | Allows an administrator to require timer use and restrict regular users from changing existing entry start or end times. |
| GPS event capture | Documenting onsite visits | The mobile app can capture location when a team member starts or stops a timer. |
| Forecasting | Project planning | Shows progress from tracked time, predictions based on scheduled assignments, and estimates of whether a project may go over or under. |
Clockify describes these and other workflows on its feature overview and paid-features page. The descriptions below focus on when each may help and what to keep in mind.
Reuse project setups and bring in past records
1. Create projects from templates
If client engagements or internal projects follow a familiar structure, save an existing project as a template. New projects can then copy its tasks and settings rather than starting from a blank setup. This is most useful when the standard structure is genuinely repeatable; review the copied details before using the new project so old project-specific settings do not carry over accidentally.
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2. Choose how a rate change affects earlier entries
Clockify documents options for applying a changed rate to future time entries, overwriting prior entries, or applying the new rate from a selected date. That distinction can affect how historical reports or billing totals appear. Choose the date and scope deliberately, and check the resulting entries and reports; this is a time-tracking setting, not accounting or tax advice.
3. Import older time entries from CSV
For a migration or a cleanup of records kept elsewhere, Clockify describes preparing a CSV in a spreadsheet and importing the entries. Its documentation says missing clients and projects can be created during import. Prepare and review the file carefully, then verify imported dates, project assignments, and totals against the source records.
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Make repeated time tracking easier
4. Favorite common entries
Pin frequently used entries so they appear near the top of the Time Tracker page. This is a practical shortcut for recurring tasks: instead of repeatedly finding the same project and activity, you can get back to a familiar entry more directly.
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5. Split one entry between activities
When a single block of tracked time needs to be allocated across two activities, Clockify allows an entry to be split at a chosen time from the Tracker or Calendar. Check the current in-app instructions before editing, then confirm that the resulting entries have the intended times and project or task assignments.
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6. Schedule filtered report emails
Choose and filter a report, then schedule its summary to arrive daily, weekly, or monthly. This can make a recurring review easier to remember, but the email only reflects the report’s selected filters and date range. Confirm those settings before relying on a scheduled summary.
7. Set a project time estimate and alert
A project time estimate can trigger an email alert as the project approaches its allocated time. Treat that as a prompt to review progress, not a safeguard that prevents overruns: the alert depends on tracked time and does not guarantee that work will finish within the estimate.
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8. Use forecasting as planning input
Clockify describes forecasting views that combine tracked project progress with predictions based on scheduled assignments, including estimates of whether a project may finish over or under its estimate. Use those projections to inform planning conversations, not as a promise of the final result.
Set team controls and onsite clock-ins deliberately
9. Require timer use with Force timer
An administrator can require team members to use the timer and restrict regular users from changing the start or end times of existing entries. That can support a consistent team process, but it also changes how people correct or record their time. Explain the policy and correction workflow before enabling it.
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10. Capture GPS location at timer start or stop
Clockify says its mobile app can pick up a team member’s location when they start or stop a timer, allowing visited client locations to be viewed. The documented trigger is a timer event; this description does not establish continuous background location tracking. Tell affected team members what is captured and why, and check the settings and applicable workplace privacy requirements before using it.
Consider kiosk for a shared onsite device
If employees clock in and out at a shared location, Clockify’s kiosk offers a different workflow from individual phone-based timers. Clockify describes it as a shared-device option for onsite clocking. Its help documentation says kiosk is available on paid plans, supports users without email addresses when they are added as limited members, and lets authorized users review kiosk time in dashboards and reports. See Clockify’s kiosk setup documentation for current details. A tablet stand or wall mount may be convenient for a fixed station, but it is optional; Clockify does not specify or endorse particular hardware.
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