Freedom251 › Room Booking Software
Zapfloor
What Zapfloor is
Zapfloor is a workspace management platform for coworking spaces, multi-tenant buildings, and corporate offices. It supports desk and meeting-room bookings through interactive floor plans that show availability, including recurring bookings, check-in, calendar synchronization, and single sign-on. The broader platform includes billing, invoicing, contracts, visitor management, analytics, community tools, and a digital helpdesk. Its Android and iOS app handles desk and room bookings, incident reports, and community-board access, alongside the web platform. Listed integrations include Outlook, Google Calendar, Okta, Stripe, Mollie, Xero, Exact Online, Zapier, and Microsoft Teams. Open API access is listed in a test environment for custom automations and integrations. Pricing is modular, depends on selected modules and organization size, and is billed annually upfront; each package covers one location and requires contacting sales. Packages are GROWTH, LAUNCH, and ENTERPRISE. Zapfloor also lists full-support onboarding with a dedicated contact and safeguards such as encryption, restricted access, password protection, activity logs, secure data centers, and recovery procedures.
Who it suits
It suits coworking operators, multi-tenant building operators, and corporate workplaces needing bookings and workplace operations across web and mobile. Organizations should expect modular, annual-upfront pricing and sales contact for package costs.
What it does well
- Interactive floor-plan bookings
- Recurring bookings and check-in
- Billing and visitor-management tools
- Web, Android, and iOS access
- Calendar sync and single sign-on
What to know first
- Pricing requires contacting sales
- Annual upfront billing
- Packages cover one location
- Cost depends on modules and organization size
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| GROWTH | Annual, upfront; contact sales · 1 location · Growing multi-tenant hubs · Price depends on modules and organization size | On request |
| LAUNCH | Annual, upfront; contact sales · 1 location · Smaller multi-tenants and coworking locations · Price depends on modules and organization size | On request |
| ENTERPRISE | Annual, upfront; contact sales · 1 location · Large, complex multi-tenant environments · Price depends on modules and organization size | On request |
As zapfloor.com lists them, read 30 Sept 2026. The maker's own page has the final word.
Verdict
Zapfloor combines workspace reservations with operational, community, and administrative tools across web and mobile. Its modular packages and integrations support varied workplaces, while pricing depends on configuration and organization size.
Facts from Zapfloor's own pages
- API
- The pricing page lists Open API access in a test environment for custom automations and integrations. · zapfloor.com, 30 Sept 2026
- Bookings
- Users can book desks and meeting rooms through interactive floor plans with availability information. · zapfloor.com, 30 Sept 2026
- Headquarters
- The site lists Antwerp as the main office and Leuven as the registered office, both in Belgium. · zapfloor.com, 30 Sept 2026
- Integrations
- The integrations page lists tools including Outlook and Google Calendar, Okta, Stripe, Mollie, Xero, Exact Online, Zapier, and Microsoft Teams. · zapfloor.com, 30 Sept 2026
- Intended users
- Zapfloor describes its platform as serving coworking operators, multi-tenant building operators, and corporate workplaces across Europe. · zapfloor.com, 30 Sept 2026
- Mobile app
- The mobile app supports meeting-room and desk bookings, incident reports, and community-board access. · zapfloor.com, 30 Sept 2026
- Operations
- The platform includes billing, invoicing, contracts, visitor management, analytics, community tools, and a digital helpdesk. · zapfloor.com, 30 Sept 2026
- Pricing limits
- Pricing is modular and depends on the selected modules and organization size; all three listed packages show one location and annual upfront billing. · zapfloor.com, 30 Sept 2026
- Privacy roles
- For tenants and visitors, the lessor remains the data controller and Zapfloor processes personal data on the lessor’s behalf and instructions. · zapfloor.com, 30 Sept 2026
- Product
- Zapfloor is a workspace management platform for coworking spaces, multi-tenant buildings, and corporate offices. · zapfloor.com, 30 Sept 2026
- Security
- The privacy policy describes data encryption, restricted access, password protection, activity logs, secure data centers, and recovery procedures among its safeguards. · zapfloor.com, 30 Sept 2026
- Support
- The pricing page includes full-support onboarding with a dedicated Zapfloor point of contact as a listed service. · zapfloor.com, 30 Sept 2026
Where Zapfloor stands on Freedom251
- Room Booking Software#34 of 34