WorkWave

Free plan Web

What WorkWave is

WorkWave is a web workspace for agencies, creative studios, and client-service teams, including remote teams. It combines project management, client collaboration, time tracking, timesheets, retainer management, client portals, and profitability reporting. Projects can use Agile, Waterfall, or Hybrid workflows with Kanban and Gantt views. Team members log hours against tasks and submit weekly timesheets for manager approval. Private-link portals let clients view progress, meeting notes, and milestones and send requests without a full account. Retainer projects support hour allowances, usage alerts, and monthly or quarterly billing. Canvas adds project-linked whiteboards, mindmaps, diagrams, swimlanes, and lightweight ER models, but is marked Beta. AI Workers for research, design, coordination, and task execution are also Beta. Starter is free with two projects and three team members. Agency costs $199 a month; Scale costs $499 a month.

Who it suits

It suits agencies, creative studios, and client-service teams coordinating projects, retainers, timesheets, and customer access. Remote teams and clients can use its web-based workspace and guest access.

What it does well

Supports Agile, Waterfall, and Hybrid workflows
Kanban and Gantt project views
Private-link client portals
Retainer alerts and billing cycles
Data encrypted in transit and at rest

What to know first

Starter limited to two projects
Starter limited to three team members
Canvas is marked Beta
AI Workers are marked Beta

Plans

Plan	Billed and limits	Price
Starter	Free forever, no credit card · 2 projects · 3 team members · Customer and team portals	Free
Agency	Subscribes immediately with Stripe · 5 projects · 10 team members · Timesheets and reporting · Retainer and support workflows	$199 a month
Scale	Subscribes immediately with Stripe · Unlimited projects · Unlimited team members · All reporting and portals · Priority billing support	$499 a month

As workwaveapp.com lists them, read 12 Oct 2026. The maker's own page has the final word.

Verdict

WorkWave brings agency delivery, client communication, time records, and retainers into one web workspace. Its free Starter tier is constrained, while paid plans add capacity and reporting features.

Facts from WorkWave's own pages

AI Workers: AI Workers are project-aware agents for research, design, delivery coordination, and task execution, and the feature is marked Beta. · workwaveapp.com, 12 Oct 2026
Billing: The site says billing is managed with Stripe and workspace owners can upgrade from Settings. · workwaveapp.com, 12 Oct 2026
Canvas: Canvas provides project-linked whiteboards, mindmaps, process diagrams, swimlanes, and lightweight ER models, and is marked Beta. · workwaveapp.com, 12 Oct 2026
Client portals: Customer portals use private links so clients can view project progress, meeting notes, milestones, and submit requests without a full account. · workwaveapp.com, 12 Oct 2026
Imports: CSV import is available for team members, clients, and projects; full migrations from Jira, Asana, and ClickUp are described as coming soon. · workwaveapp.com, 12 Oct 2026
Intended users: WorkWave says it is built for agencies, creative studios, and client service teams, including remote teams. · workwaveapp.com, 12 Oct 2026
Product: WorkWave combines agency project management, client collaboration, time tracking, timesheets, retainer management, portals, and profitability reporting. · workwaveapp.com, 12 Oct 2026
Project workflows: Projects can use Agile, Waterfall, or Hybrid workflows, with Kanban and Gantt views. · workwaveapp.com, 12 Oct 2026
Retainers: Retainer projects support monthly hour allowances, usage alerts, and monthly or quarterly billing cycles. · workwaveapp.com, 12 Oct 2026
Security: WorkWave says all data is encrypted in transit and at rest and each workspace is isolated with no cross-tenant access. · workwaveapp.com, 12 Oct 2026
Time tracking: Team members can log hours against tasks and submit weekly timesheets for manager review and approval. · workwaveapp.com, 12 Oct 2026

Where WorkWave stands on Freedom251

Project management tools#118 of 196
Project Management Software#120 of 188