Freedom251 › Intranet Software
WORKAI
What WORKAI is
WORKAI is an employee experience platform for workplace communication, knowledge, engagement, and insights. Its intranet provides personalized news, events, video, newsletters, AI-powered search, real-time analytics, and a drag-and-drop CMS editor. WORKAI Connections adds an internal social network with public and private groups, gamification, leaderboards, and contests. WORKAI Knowledge offers knowledge bases, documents with metadata and automatic versioning, expert knowledge capture, AI-powered search, and analytics. The mobile app serves frontline, remote, and onsite employees with news, tasks, communities, contacts, and notifications on iOS and Android; web access is also available. Listed integrations include Azure AD, SharePoint, Teams, Skype for Business, Outlook, and Exchange. WORKAI says an intranet can run without an Office 365 subscription, while Office 365 integration adds features. The WORKAI Intranet plan is €2.49 per user per month. A 30-day trial requires no credit card, but every employee accessing the service needs a license afterward.
Who it suits
WORKAI suits organizations needing an intranet, employee communications, knowledge management, and internal social features across web and mobile. It also fits teams using Microsoft services or requiring audience targeting and SSO.
What it does well
- Personalized news, events, video, and newsletters
- Internal groups with gamification and contests
- Knowledge bases with automatic document versioning
- Native iOS and Android employee app
- Azure AD and Microsoft integrations
What to know first
- No free plan
- Every accessing employee needs a license
- Office 365 integration adds features beyond the standalone intranet
- 30-day trial only
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| WORKAI® Intranet | per user / per month · Fully-featured intranet · Configuration wizard · Office 365 integration · Azure AD authentication (SSO) · Azure hosting · Monthly updates and new features · Custom branding | €2.49 a month |
| Enterprise | 1000+ employees · All features · Volume discounts · Optional dedicated Azure hosting · Optional custom features and integrations · Dedicated account manager · SLA · Premium support | On request |
As workai.com lists them, read 9 Oct 2026. The maker's own page has the final word.
Verdict
WORKAI combines intranet publishing, internal communities, knowledge tools, analytics, and mobile access in one platform. Its €2.49 per user per month Intranet plan and no-card trial provide a defined starting point, while licensing applies to every employee who accesses it.
Facts from WORKAI's own pages
- Data hosting
- WORKAI says its servers are hosted in Microsoft Azure in Europe and physical storage is encrypted. · workai.com, 9 Oct 2026
- Headquarters
- Bialystok, Poland · workai.com, 28 Sept 2026
- Integrations
- The company says WORKAI integrates with Azure AD, SharePoint, Teams, Skype for Business, Outlook, and Exchange. · workai.com, 9 Oct 2026
- Intranet
- The intranet includes personalized news, events, video, newsletters, AI-powered search, real-time analytics, and a drag-and-drop CMS editor. · workai.com, 9 Oct 2026
- Knowledge management
- WORKAI Knowledge supports knowledge bases, documents with metadata and auto-versioning, expert knowledge capture, AI-powered search, and analytics. · workai.com, 9 Oct 2026
- Licensing limit
- Each employee who accesses WORKAI needs a valid license, including employees who only consume content. · workai.com, 9 Oct 2026
- Microsoft dependency
- WORKAI says its platform can provide an intranet without an Office 365 subscription, while Office 365 integration provides additional features. · workai.com, 9 Oct 2026
- Mobile app
- WORKAI Mobile connects frontline, remote, and onsite employees with news, tasks, communities, contacts, and notifications. · workai.com, 9 Oct 2026
- Mobile platform
- WORKAI provides an employee mobile app for iOS and Android. · workai.com, 9 Oct 2026
- Privacy and data
- WORKAI says it provides GDPR-compliant data processing agreements and complies with GDPR. · workai.com, 9 Oct 2026
- Product
- WORKAI describes itself as an AI-powered employee experience platform for communication, knowledge, engagement, and insights. · workai.com, 9 Oct 2026
- Security certification
- WORKAI says it implemented an information security management system in 2022 and achieved ISO 27001 certification in 2023. · workai.com, 9 Oct 2026
- Social engagement
- WORKAI Connections provides an internal social network with public and private groups, gamification, leaderboards, and contests. · workai.com, 9 Oct 2026
- Support
- WORKAI lists a support team at [email protected] and says live chat with consultants is available from 7:00 AM to 5:00 PM CET. · workai.com, 9 Oct 2026
- Trial terms
- The 30-day trial does not require a credit card, and the company says licenses are needed to continue after the trial. · workai.com, 9 Oct 2026
Where WORKAI stands on Freedom251
- Intranet Software#46 of 74